Program Assistant - Washington, United States - Chenega Corporation
Description
Overview:
Come join a company that strives for _Extraordinary People and Exceptional Performance_
Chenega Enterprise Systems & Solutions, LLC, a
Chenega Professional Services' company, is looking for a
Program Assistant to support the US Agency for International Development, Middle East Bureau (ME).
Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities.
Responsibilities:
- Work closely with the Program Manager, peers, and government personnel.
- The Program Assistant will assist, identify, analyze, update, support, schedule, organize, maintain, and manage the following tasks:
- Administrative functions such as supporting project/program tracking, data analysis and documentation, program document preparation and presentations, budget and field support tracking
- Performing clerical functions such as control and filing/library maintenance, portfolio review support, management systems support, handling information requests, program file management, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings (technical and program related; conferences and events planning).
- Plan, coordinate, and perform secretarial and administrative functions as needed, to include:
- Maintain calendars, schedule meetings, maintain files, handle mail and correspondence, program document preparation, presentations, escort visitors, prepare travel-related documentation, make travel arrangements for the ME Bureau Front Office staff, as assigned
- Coordinate correspondence with the offices in the ME bureau and the missions when necessary.
- Set up biweekly conference calls with the ME Bureau missions, offices, and regional platforms.
- Provide records maintenance and other duties as assigned related to area(s) of responsibility.
- Manage control and filing/library maintenance.
- Maintain supplies for the office, proactively restocking items that may be in short supply or out of stock.
- Act as the main timekeeper for the bureau, ensuring all timecards are processed on time coordinating with supervisors to ensure their staff timecards have been verified.
- Work with the Administrative Management Services (AMS) office to ensure IT equipment is functioning properly or updated as needed.
- Work with AMS to ensure all other office equipment and furniture is functioning properly, clean, and presentable.
- Prepare program/project tracking, reports, and success stories.
- Support USAID liaison and coordination efforts with other donors, NGOs, civil society groups, government officials, and other actors.
- Provide technical and program related conference and event planning.
- Serve as logístical backstop to staff, including TDY staff, for establishing meeting schedules and securing workspace, arranging electronic support, and related items.
- Assist the Special Assistant as needed and appropriate in managing taskers and clearances.
- Provide Washingtonbased backstop, limited field support, and general administrative support, as needed.
Qualifications:
- High school diploma
- Minimum of oneyear professional administrative support experience.
- Active Secret clearance.
- Strong communication and organizational skills
- Knowledge, Skills and Abilities:_
- Demonstrated ability to work independently and with others
- Ability to work under tight deadlines and handle multiple/detailoriented tasks
- Proficiency in administrative and clerical functions
- Ability to travel as required to locations such as Egypt, Iraq, Jordan, Lebanon, Libya, Morocco, Syria, Tunisia, West Bank/Gaza, Yemen.
- Effective interpersonal skills, especially with senior leadership.
Teleworking Permitted?:
true
Teleworking Details:
Must be in the office at least 3 days a week
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