Program Assistant - Washington, United States - RightDirection Technology Solutions

RightDirection Technology Solutions
RightDirection Technology Solutions
Verified Company
Washington, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
:

RDTS is seeking a cleared Program Assistant to support the The Office of Civil Service Talent Management at the U.S.

Dept of State in Washington, D.C. This position is full-time (8:
00am-5:
00pm) and hybrid.


HR Program Assistant

  • Scheduling and updating the Director's and Deputy Director's calendars.
  • Preparing and submitting Time and Attendance records for the office.
  • Coordinating and tracking multiple, often timesensitive externally tasked assignments across multiple divisions, including uploading items in the Document Management System.
  • Facilitating the administrative onboarding tasks for new employees
  • Maintaining the office suite, equipment and inventory supplies and coordinating general repairs and ordering replacement supplies, as needed.
  • Updating office policies, procedures, and home page of the office SharePoint site.
  • Creating, updating, and maintaining records, communications, and databases.
  • Preparing, copying, and/or scanning correspondence, documentation, or presentation materials.
  • Supporting divisions and staff requests, including conducting research, as needed.
  • Preparing travel arrangements for office staff and managers.
  • Organizing special functions and social events (inperson, virtual, and hybrid) and greeting guests.
  • Engaging GTM Front Office (GTM/FO) Staffers, and hand carrying packages to the GTM/FO.
  • Other duties as assigned.

Requirements:

Administrative Officer Requirements and Qualifications:


  • Active Security Clearance
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills, for both inperson and virtual engagement
  • Highly organized multitasker with excellent time management skills and ability to prioritize in a fastpaced environment.
  • Willingness to learn, solve problems that may require research, and motivated to take on additional projects.
  • Selfdirected, takes initiative and able to work without supervision.
  • Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field. Experience scheduling appointments/updating calendars a must.
  • Proficient computer skills, including Microsoft Office 365 Suite (Word, PowerPoint, Excel, and Teams), Webex, and Zoom; and willingness to develop computer literacy further.
  • General knowledge of the State Department environment a plus.
**_ All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status._
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