Program Assistant - Washington, United States - World Bank Group

World Bank Group
World Bank Group
Verified Company
Washington, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job #:

- req27609
Organization:


  • World Bank
    Sector:
  • Administration/Office Support
    Grade:
  • GC
    Term Duration:
  • 2 years 0 months
    Recruitment Type:
  • Local Recruitment
    Location:
  • Washington, DC,United States
    Required Language(s):
  • English, Spanish
    Preferred Language(s):

Closing Date:


  • 5/31/2024 (MM/DD/YYYY) at 11:59pm UTC
    Description


The 25 Executive Directors of the WBG Board, assisted by their Alternates, Senior Advisors, Advisors and Administrative staff represent the interests of the 189-member countries who nominated or elected them.

They also ensure the oversight of the general operations of the Bank Group and the group's results on the ground.


The institutions under their purview are:

The International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), which together form the World Bank; the International Finance Corporation (IFC); the Multilateral Investment Guarantee Agency (MIGA); and the International Centre for Settlement of Investment Disputes (ICSID).

The World Bank Group is one of the world's largest sources of funding and knowledge for developing countries.

The Board, working closely with Management, approves several policies, financial commitments and knowledge products that ensure the best global expertise and help generate cutting-edge results for its clients in developing countries.


The Office of the Executive Director (ED) for Argentina, Bolivia, Chile, Paraguay, Peru, and Uruguay (EDs08) is looking for a motivated and proactive Program Assistant with
excellent administrative, organizational, and interpersonal skills to join the team.


The Executive Director's Office deals with all aspects of the Bank's work, interacts with Senior Bank Management and with other departments in the Bank, IFC, MIGA, as well as ministries, governments, embassies and high-level officials, representatives from the private sector, non-governmental organizations, academia, and others from the represented countries.


S/he will also be expected to interact with other departments in the Bank, relevant ministries and agencies, embassies, and World Bank Group management and staff.


S/he must be able to work in a fast-paced environment, with great attention to details.

Note:

Roles & Responsibility:
Under the guidance of the Senior Program Assistant, the Program Assistant will provide the full range of office/administrative support to the Executive Director's office including, but not limited to the following:

  • Working with a high level of discretion and diplomacy in setting and managing priorities and workflow in an efficient and organized manner for the Alternate Executive Director, Senior Advisors, and Advisors.
  • Preparing, processing, and handling various information and data of sensitive and confidential nature.
  • Scheduling appointments and providing support with mission travel (e.g., visas, travel memos, transportation & accommodation reservations, statements of expenses), independently resolving scheduling conflicts, screening and prioritizing incoming correspondence and monitoring activities to ensure appropriate followup.
  • Independently responding, in a timely and highly professional manner, to extensive and diverse external/internal inquiries and general requests by drafting and formatting both in English and Spanish standard and routine correspondence, and making decisions when multiple courses of action are possible.
  • Ensuring that relevant background materials are available for meetings, deadlines are met, and documents are of high quality and adhere to administrative and operational guidelines.
  • Independently assessing tasks, inquiries and requests, determining and finding additional information that may be required.
  • Maintaining and updating contact lists.
  • Prioritizing and channeling telephone calls and mail; monitoring and followingup on issues and priorities; and ensuring that appropriate consultations take place.
  • Monitoring multiple and diverse work processes and activities, working as a team with the Senior Program Assistant to ensure smooth operation of ongoing office administrative functions and the timely delivery of products.
  • Assisting with the administrative arrangements on appointment/relocation of office staff.
  • Maintaining an effective database network of contacts inside and outside the Bank, assuring continuity during periodic staff transitions.
  • Performing ad hoc duties as may be assigned, including backup to the Senior Program Assistant, as required.
  • Assisting with organizing official events and seminars, especially during the World Bank/IMF Annual and Spring Meetings, as required.
  • Accompanying the office team to the Annual Meetings when held in member countries (once in three years).
  • Providing administrative and logístical support to the ED's office and delegations from constituency countries.
  • Handling and providing support with office management t
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