Jobs
>
Chicago

    Operations Administrator - Chicago, United States - College of Charleston

    College of Charleston
    College of Charleston Chicago, United States

    1 week ago

    Default job background
    Description

    Location:
    Chicago, IL


    Job Description:


    Provides administrative support to the daily operations of the IFK and the McKeon Center, performing routine and complex assignments in the areas of finance, events, human resources, and support services.

    Manages Institute facilities and support services such as supplies, equipment, vendor contracts, calendar management, room reservations, expense management, mail, travel logistics, etc.

    Finance - tracks program costs and grant allocations, oversees processes related to procurement and payment of invoices, monitoring and reconciling accounts, and other financial support.

    May help to prepare and monitor the budget.

    Events - assists in coordinating events, including reserving space and hotel rooms, catering, transportation, speaker communications, setup and breakdown, audio/visual equipment, registration and tracking attendees, working with vendors, and preparing support materials.

    Human Resources - initiates hiring process and administers tasks in UChicagoâTMs HR and appointment systems, related to fellows, visitors, staff, and student staff, which may include processing of payroll; assists with academic and staff searches, including onboarding and offboarding as well as training and project management of student interns.

    Course Administration - manages course data and registration, supports cross-listings.
    Creates, edits, and proofs communications, and may prepare information or presentation decks for meetings with internal and external stakeholders.
    Interacts with faculty, researchers and staff for committee work or information.
    Coordinates special projects as directed by Institute leadership.
    Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
    Researches and analyzes data to create reports, and may create reports for grants and contracts.
    Performs other related work as needed.
    Preferred Qualifications

    Experience:
    Working with office or administrative management in higher education or a non-profit organization.

    Technical Skills or Knowledge:
    Proficiency with Microsoft Office (Word, PowerPoint, Excel), Box and Zoom.
    Finance and procurement systems, e.g. GEMS, Concur, BuySite, Oracle.
    Human resources administration systems, e.g. Workday, Interfolio.
    Course administration at a research university preferred, e.g. Academic Information Systems, Course Inventory Management.
    Preferred Competencies
    Commitment to customer service and a high level of attention to detail.
    Excellent organizational skills, with ability to manage multiple projects, prioritize, and meet deadlines.
    Strong written and verbal communication skills.
    Demonstrated administrative, problem solving, and decision-making skills.
    Self-starter with ability to work both independently and as a team member.
    Learning agility and adapt to changes in workflow and procedures.
    Demonstrated ability to manage and maintain sensitive or confidential information.
    Working Conditions
    Office environment; writing and typing, work at a computer for multiple hours.
    Some evening and weekend work.
    Fast-paced environment.
    Periodic meetings at other campus locations.
    Lift up to 25-30 lbs.
    Application Documents
    Resume/CV (required)
    Cover Letter (required)
    Contact Information for 3 References (required)

    The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law.

    For additional information please see the University's Notice of Nondiscrimination.

    Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via the Applicant Inquiry Form.

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.


    The Report can be accessed online at:
    Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL

    #J-18808-Ljbffr
  • Secretariat LLC

    Administrative/operations Assistant

    3 days ago

    Secretariat LLC Chicago, United States

    Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat's experts maintain in ...

  • Stellar Ventures

    Linux Administrator in application operation

    1 week ago

    Stellar Ventures Cicero, United States

    The Digitalization of the Present and Our Future · As a subsidiary of audius SE, SINNWELL GmbH stands for growth and development in the areas of network expansion and information technology. · We recognize the increasing demand for innovative solutions and ways of thinking, and ...

  • Flowserve Corporation

    Administrative Assistant Operations

    1 week ago

    Flowserve Corporation West Chicago, United States

    Company Overview: · If a culture of excellence, innovation and ownership is what you're searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve's position as the ...

  • Rush Hospital

    System Administrator: Operational

    3 days ago

    Rush Hospital Chicago, United States

    Location: Chicago, IL · Hospital: RUSH University Medical Center · Department: Financial Planning/Decision Support · Work Type: Full Time · Summary: · The System Administrator for Operational & Financial Benchmarking is a senior level Healthcare Finance professional with d ...

  • Rush Oak Park Hospital

    System Administrator: Operational

    3 days ago

    Rush Oak Park Hospital Chicago, United States

    Location: Chicago, IL · Hospital: RUSH University Medical Center · Department: Fincl Planning/Decision Suppt · Work Type: Full Time (Total FTE between 0.9 and 1.0) · Shift: Shift 1 · Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) · Summary: · The System Administrator for ...

  • Rush University

    System Administrator: Operational

    3 days ago

    Rush University Chicago, United States

    Job Description · Location: Chicago, IL · Hospital: RUSH University Medical Center · Department: Financial Planning/Decision Support · Work Type: Full Time · Summary: · The System Administrator for Operational & Financial Benchmarking is a senior level Healthcare Finance professi ...

  • City of Chicago School District - Chicago Public Schools

    Business Operations Administrator

    1 week ago

    City of Chicago School District - Chicago Public Schools Chicago, United States

    Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 600 schools and employing approximately 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every Business Operations, Operation ...

  • International Sports Management

    Sales Operations Administrator

    1 week ago

    International Sports Management Chicago, United States

    Job Description · Job Description · Sales Operations Administrator needed in Downtown Chicago for Immediate Hire. · International Sports Management, Inc., a leader in corporate sports hospitality, is looking for Sales Operations Administrator to become a part of our team We are ...

  • University of Illinois - Chicago

    Director, Administrative Operations

    1 week ago

    University of Illinois - Chicago Chicago, United States Full time

    · Director, Administrative Operations - Division of Academic Internal Medicine and Geriatrics · Director, Administrative Operations - Division of Academic Internal Medicine and Geriatrics · Hiring Department : Department of Medicine · Location : Chicago, IL USA · Requisition ...

  • AMC -Association Management Center

    Education and Operations Administrator, AANN

    1 week ago

    AMC -Association Management Center Chicago, United States

    Education and Operations Administrator, AANN · Job Tracking ID : · Job Location : Chicago, IL · Job Level : Entry Level (less than 2 years) · Association Management Center seeks an · Education andOperations Administrator · to join our team. The Educationand Operations Adminis ...

  • Association Management Center

    Education and Operations Administrator, AANN

    6 days ago

    Association Management Center Chicago, United States

    Job Description · Job Description · Association Management Center seeks an · Education and Operations Administrator · to join our team. The Education and Operations Administrator is responsible for the general support of the association and will support a variety of ongoing p ...

  • Association Management Center

    Education and Operations Administrator, AANN

    1 week ago

    Association Management Center Chicago, United States

    Job Description · Association Management Center seeks an Education and Operations Administrator to join our team. The Education and Operations Administrator is responsible for the general support of the association and will support a variety of ongoing projects, products, and ed ...

  • Double Good

    Temporary Field Operations Administrator

    1 week ago

    Double Good Chicago, IL, United States

    We create joy with our easy-to-use fundraising platform that raises a meaningful amount of money for youth sports and activities, empowering kids to pursue their dreams. We create joy through our Kids Foundation which hosts Double Good Days events across the country to bring all- ...

  • Northwestern University

    Administrative Assistant 2, Residential Operations

    17 hours ago

    Northwestern University Evanston, United States

    The Administrative Assistant 2 within Residential Operations & Services provides customer service to students by processing maintenance requests and liaising between Northwestern Facilities Customer Service, the residential maintenance/custodial team, and residents. Using data an ...

  • The Symicor Group

    RN - Operations Administrator - To 81K - Chicago, IL

    2 hours ago

    The Symicor Group Chicago, United States

    The PositionWe are seeking to fill an RN - Operations Administrator role in the Chicago, IL area. The candidate will assume the overall authority of hospital operations on off shifts, and escalates issues to Administrator on Call (AOC) and/or department Manager/Directors as neces ...

  • The Symicor Group

    RN - Operations Administrator - To 81K - Chicago, IL

    1 week ago

    The Symicor Group Chicago, United States

    The Position · We are seeking to fill an RN Operations Administrator role in the Chicago, IL area. The candidate will assume the overall authority of hospital operations on off shifts, and escalates issues to Administrator on Call (AOC) and/or department Manager/Directors as nec ...

  • The Symicor Group

    RN - Operations Administrator - To 81K - Chicago, IL

    1 week ago

    The Symicor Group Chicago, United States

    · If you think you are the right match for the following opportunity, apply after reading the complete description. · The Position · We are seeking to fill an RN – Operations Administrator role in the Chicago, IL area. The candidate will assume the overall authority of hospital ...

  • NorthShore ASC

    Administrator Asc

    1 week ago

    NorthShore ASC Chicago, United States

    Surgery Partners is currently seeking an experienced ASC Administrator to oversee the day-to-day operations of The Northshore ASC in Chicago, IL. This is a 1 OR Ophth center. · The Administrator is responsible for assuring that the daily operations of the facility comply with loc ...

  • City of Chicago

    Administrative Manager

    3 days ago

    City of Chicago Chicago, United States

    **Job Number**:395092** · **Description** · JOB ANNOUNCEMENT · - ADMINISTRATIVE MANAGER · - The Office of Budget and Management (OBM) · **Total Number of Positions: 1** · Division of The Office of Budget and Management · - Administration Section · - _ · Under direction, manages a ...

  • RUSH University Medical Center

    Director of Quality

    1 day ago

    RUSH University Medical Center Chicago, United States

    **Location**:Chicago, IL · **Hospital**:RUSH University Medical Center · **Department**:General Surgery Transplant MSP · **Work Type**:Full Time (Total FTE between 0. 9 and 1. 0) · **Shift: Shift 1** · **Work Schedule**:8 Hr (8:00:00 AM - 5:00:00 PM) · - HYBRID WORK OPPORTUNITY* ...