- Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports, and various forms.
- Coordinate meetings, workshops, and courses for staff. Tasks may include making logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.
- Collaborate with Division Director, Division Staff, and Administrative Officer on a variety of actions. Serves as the primary Point of Contact between the Division Staff and the Division Director and Administrative Officer.
- Set up and format spreadsheets to analyze information. Some examples of this type of request may include developing, updating, and maintaining spreadsheets to analyze information, including personnel, budget, travel, and training; develop budget proposals; monitor expenditures; create summaries and report based on information; oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.; upload, organize, and maintain information on SharePoint.
- Maintain office daily calendar and schedule appointments.
- Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
- Proactively research policy (HHS, NIH, NIMHD, and Division) to answer Division staff questions. Work collaboratively with Administrative Officer to ensure any guidance provided aligns with NIMHD practices. Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.
- Prepare and track requests and justifications for the purchase of materials, supplies and office equipment; follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems; maintain records and spreadsheets of all requests. Explain HHS and NIH property policies, procedures, and regulations in relation to the acquisition of accountable property items.
- Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.
- Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for travel, outside activities, official duty memoranda, training requests, individual/ mass mailings, correspondence, reports, and various forms.
- Review all outgoing correspondence for neatness, accuracy, adherence to established format, and adherence to leaderships policies; draft correspondence, such as routine official correspondence, social and personal acknowledgements, congratulatory letters, acceptances letters, and routine office reports.
- Bachelor's degree
- Minimum of Six (6) years of general administrative experience.
- Experience with scheduling, calendaring, timekeeping, and/ or expense reconciliation.
- Knowledge of the Federal Travel Regulation (FTR) and travel planning
- MS Office, including SharePoint.
- NIH experience preferred.
- Familiar with project management, website content management, and/ or data analysis
- Provide executive level support.
- Meeting coordination, minutes/summary reports
- Knowledge of NIH procurement, purchasing and administrative systems
- Experience with fellowship program management, outreach activities
- Medical, Rx, Dental & Vision Insurance
- Personal and Family Sick Time & Company Paid Holidays
- Parental Leave
- 401(k) Retirement Plan
- Group Term Life and Travel Assistance
- Voluntary Life and AD&D Insurance
- Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
- Transit and Parking Commuter Benefits
- Short-Term & Long-Term Disability
- Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
- Employee Assistance Program
- Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
- Position may be eligible for a discretionary variable incentive bonus
-
Staff Assistant
1 week ago
Cherokee Federal Washington, United States**Staff Assistant** · **This position requires an active SECRET clearance.** · A Staff Assistant will provide office management, scheduling, travel, research, and records management support. · **Compensation & Benefits**: · Estimated Starting Salary Range: $104,551.77 · Pay comme ...
-
Staff Assistant
1 week ago
United States Conference of Catholic Bishops Washington, United StatesThe Staff Assistant should demonstrate a willingness and ability to understand, respect, and contribute to the USCCB mission and fulfill job duties to its Catholic identity. ...
-
Staff Assistant
1 week ago
Ofc of the Secretary Washington, United StatesThis position is in the Office of the Secretary, Office of Documents and Administrative Issuances (ODAI). The mission of the Office of the Secretary is to provide protocol, authentication, and public records management services to the Mayor and the District government agencies. T ...
-
Staff Assistant
4 days ago
RWD Consulting, LLC Washington, United States**REQUIRED**:TOP SECRET Security Clearance** · The U.S. Department of State's Bureau of Economic and Business Affairs is seeking qualified individuals to provide various administrative services as outlined in the Task section below. · Responsibilities include: · - Implement best ...
-
Staff Assistant
4 days ago
Department of Behavioral Healt Washington, United States**JOB SUMMARY** · The incumbent of this position serves as Staff Assistant in the Office of the Chief Clinical Officer, Department of Behavioral Health. The incumbent is responsible for providing a full range of office management, administrative support services, program support, ...
-
Staff Assistant
4 days ago
RWD Consulting, LLC Washington, United States**STAFF ASSISTANT** · **REQUIRED**:TOP SECRET Security Clearance** · The U.S. Department of State's Bureau of Economic and Business Affairs is seeking qualified individuals to provide various administrative services as outlined in the Task section below. · Responsibilities includ ...
-
Staff Assistant
1 week ago
DMPED Washington, United States_**RECRUITMENT NOTICE**_ · - **Position Title: Special Assistant**_ · - **Job ID: 25874 **_ · - **Open To: Public**_ · - **Open Period: 04/18/2024-05/09/2024**_ · **Overview** · The Office of the Deputy Mayor for Planning and Economic Development (DMPED) assists the Mayor in the ...
-
Staff Assistant
2 weeks ago
U.S. Department of Justice Arlington, United StatesUSAJOBS Downtime · will be down for extended maintenance Friday, May 10 at 8 a.m. ET through Sunday, May 12 at noon ET. We appreciate your patience as the Office of Personnel Management continues to make technical investments in USAJOBS. · Close · Summary · This position is locat ...
-
Staff Assistant
2 weeks ago
US Drug Enforcement Administration Arlington, United States**Duties**: · As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diver ...
-
Staff Assistant
2 weeks ago
US Internal Revenue Service Washington, United States**Duties**: · **WHAT IS THE DCSE-OFFICE OF DEP COMM SERVICES AND ENFORCEMENT DIVISION?** · Vacancies will be filled in the following specialty areas: · National HQ Services and Enforcement · The following are the duties of this position at the full working level. · - Analyzes sen ...
-
Staff Assistant
2 days ago
School Health Partners Llc Washington, United StatesProvide administrative support to ensure the efficient operation of the office such as completing staffing related scheduling and reports and scheduling employee onboarding requirements · - Assist in the preparation and maintenance of student health records and documentation acco ...
-
Staff Assistant
3 days ago
US Maritime Administration Washington, United States**Duties**: · **As a Staff Assistant, you will**: · - Provide a variety of essential administrative, technical, and office management support to facilitate more effective and efficient operations. · - Participate in the management of the office by performing a variety of administ ...
-
Staff Assistant
2 weeks ago
Christian Durand - State Farm Agent Gaithersburg, United StatesPosition Overview · Looking for a part-time job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office. · **Responsibilities**: · - Use a customer-focused, needs-based review process to educate customers about insurance opti ...
-
Staff Assistant/legislative Correspondent
1 week ago
Office of Rep. McGarvey Washington, United StatesCongressman McGarvey has an immediate need to hire a Staff Assistant/Legislative Correspondent (SA/LC) role for the Washington, DC office in a full-time capacity. · - achieving team. · The position is full time with federal benefits, including student loan repayment program (if e ...
-
Staff Assistant
2 weeks ago
Guidehouse BETHESDA, United States**Job Family** **:** · Administrative Services (Digital) · **Travel Required** **:** · None · **Clearance Required** **:** · Ability to Obtain Public Trust · **What You Will Do** **:** · We are currently searching for a Staff Assistant. This role will independently provide suppor ...
-
Securing Americas Future Energ Washington, United States**Staff Assistant: Public Affairs and Communications** · SAFE (formerly known as Securing America's Future Energy), seeks a Staff Assistant to support its Communications and Public Affairs team. This is an excellent opportunity for a talented individual beginning their communicat ...
-
Oms Speha Staff Assistant Ii
5 days ago
Raventek Solution Partners LLC Washington, United States**Job Title**:OMS SPEHA Staff Assistant II · **Department**: Operations - Services · **Reports To**:RavenTek Program Manager · **Location**:Washington, DC with Flexibility for Telework · **Schedule**:Monday - Friday · **Hours**: Full-time, 40-hours/week · **FLSA Status**: Exempt ...
-
Oms Speha Staff Assistant Ii
3 days ago
Raventek Solution Partners LLC Washington, United States**Job Title**:OMS SPEHA Staff Assistant II · **Department**: Operations - Services · **Reports To**:RavenTek Program Manager · **Location**:Washington, DC with Flexibility for Telework · **Schedule**:Monday - Friday · **Hours**: Full-time, 40-hours/week · **FLSA Status**: Exempt ...
-
Executive Assistant/staff Officer
4 days ago
Fescum Inc Lanham, United States**Job description**: · We are looking for a versatile and highly-organized executive or personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence ...
-
Staff Assistant
5 days ago
Children's National Medical Center Washington, United StatesPerform administrative and secretarial responsibilities to support the manager and other staff members in a challenging and fast-paced work environment. Perform duties of a confidential nature. Work under general guidance and supervision. Responsibilities may include communicatio ...
Staff Assistant - Bethesda, United States - Guidehouse
Description
Job Family:
Administrative Services (Digital)
Travel Required:
None
Clearance Required:
Ability to Obtain Public Trust
What You Will Do:
We are currently searching for a Staff Assistant to provide will independently provide support services to satisfy the overall operational objectives of the National Institute on Minority Health and Health Disparities (NIMHD).
What You Will Need:
What Would Be Nice To Have:
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at or via email at All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.