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    Legal Assistant - New York, United States - Green Key Resources

    Green Key Resources
    Green Key Resources New York, United States

    4 weeks ago

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    Description

    Join a top 50 law firm as a Legal Assistant dedicated to supporting a Group Head. This role offers a unique opportunity to work closely with a senior professional and their team, providing critical administrative and organizational support to ensure the smooth functioning of our legal operations.

    Salary: $90-105k + paid OT

    Responsibilities:

    • Maintain the Head of Group's calendar, scheduling appointments, meetings, and deadlines with precision and efficiency. Coordinate with internal and external stakeholders to manage conflicts and prioritize tasks effectively.
    • Assist in drafting and formatting legal documents, including pleadings, motions, contracts, and agreements. Ensure accurate version control and organization of documents in electronic and physical filing systems.
    • Support the Head of Group in managing case files and litigation matters, including organizing documents, tracking deadlines, and facilitating communication with clients, attorneys, and other parties involved in legal proceedings.
    • Serve as a point of contact for clients, responding to inquiries, scheduling appointments, and maintaining regular communication to provide updates on case progress and address any concerns.
    • Conduct legal research using online databases and resources to support case preparation, draft memos, and analyze relevant statutes, regulations, and case law. Summarize findings and present information in a clear and concise manner.
    • Coordinate logistics for meetings, conferences, and events attended by the Head of Group, including scheduling, agenda preparation, venue booking, and catering arrangements.
    • Provide general administrative assistance, including answering phones, managing correspondence, filing documents, and maintaining office supplies. Assist with billing, invoicing, and timekeeping tasks as needed.
    • Handle sensitive and confidential information with the utmost discretion and integrity. Ensure compliance with ethical standards, client confidentiality requirements, and data protection laws.

    Requirements:

    • Bachelor's degree in Legal Studies, Paralegal Studies, or related field preferred. Previous experience working in a legal support role is required.
    • Strong organizational and multitasking abilities, with meticulous attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
    • Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders at all levels.
    • Familiarity with legal terminology, procedures, and documentation. Experience with legal research tools such as LexisNexis or Westlaw is a plus.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal software applications. Experience with case management systems is advantageous.
    • Collaborative mindset with the ability to work effectively as part of a legal team and support colleagues in achieving common goals.
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