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Providence

    Assistant Business Management Officer - Providence, United States - State of Rhode Island

    State of Rhode Island
    State of Rhode Island Providence, United States

    1 week ago

    Default job background
    Description
    Class Definition


    GENERAL STATEMENT OF DUTIES:

    To assist a Business Management Officer, or to be responsible to an administrative superior in a small state department or agency, in the supervision, control and direction of business management services; and to do related work as required.


    SUPERVISION RECEIVED:

    Works under the general supervision of a superior from whom are received general and specific instructions in accordance with work assignments; work is reviewed usually upon completion though occasionally in process for conformance to instructions and institution policies and objectives.


    SUPERVISION EXERCISED:

    Assists in the supervision of the work of the non-medical staff members; reviews work performance in process and/or upon completion.

    Illustrative Examples of Work Performed


    • To assist a Business Management Officer, or to be responsible to an administrative superior in a small state department or agency, in the supervision, control and direction of business management and other non-medical services.
    • To supervise the work of clerical services including the maintenance and control of files and records relating to personnel actions and operations of all department or agency services including financial records and accounts.
    • To assist in the preparation of the department's or agency's budget and to assist in supervising its execution and control according to established procedures.
    • To assist in the procurement activities including responsibility for the preparation and initial approval of requisitions for materials, equipment, supplies and services; and to supervise the maintenance of an inventory control system for such materials, equipment and supplies.
    • To assist in supervising the work of others engaged in general and routine maintenance and repair services; and as directed by a superior, to arrange the appropriate parties for providing assistance to solve maintenance and repair services too difficult for departmental maintenance and repair employees.
    • To assist a superior in the supervision, control and direction of other departmental or agency activities or services.
    • To review the effectiveness of the various services and performance of subordinates and to make recommendations thereon.
    • To interpret the instructions, policies, plans, objectives and rules and regulations to subordinates and others.
    • To do related work as required.
    Required Qualifications for Appointment

    KNOWLEDGES,


    SKILLS AND CAPACITIES:

    A familiarity with the principles, practices and procedures of business management as applied in a small state department or agency; the ability to assist in supervision, control and direction of a staff engaged in office services; budget preparation and execution; procurement of materials, equipment and supplies used in a small state department or agency, inventory control and disbursement of such materials, equipment and supplies; special and routine maintenance and repair services and other departmental services; the ability to interpret the department's or agency's policies, plans, objectives and rules and regulations to subordinates and others; the ability to establish and maintain effective working relationships with superiors and subordinates; and related capacities and abilities.


    EDUCATION:

    Education:

    Such as may have been gained through: graduation from a college of recognized standing with specialization in Accounting or Business Administration.

    Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

    Supplemental Information

    This position will assist in the planning, organization, coordination, and administration of the Rhode Island School Lunch Program. This position will take detailed instruction, multitask, and work independently.

    This position will work to help in the coordination of the USDA program activities with federal agencies as well as with members of the RI School Lunch Program; to represent the Department at meetings and conferences comprising of local state and federal agencies, as required; to manage contracts and oversee the implementation of the rules and regulations of the USDA Commodity Program into the RI School Lunch Program.

    Proficiency in inventory management systems, web-based applications, and advanced skills in Microsoft Office is preferred. The ability to work as part of a team with internal and external partners is preferred.

    For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at

    Also, be advised that a new provision in RI General Law was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system.

    At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

    01

    Are you a member of Council 94 ? (You must answer this question correctly to be considered based on your union affiliation.

    If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.

    )




    • Yes
    • No
    02

    Are you a member of Council 94 Local 2448? (You must answer this question correctly to be considered based on your union affiliation.

    If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.

    )




    • Yes
    • No
    Required Question

    Agency State of Rhode Island

    Address One Capitol Hill

    Providence, Rhode Island, 02908

    Website
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