Office Manager - East Walpole, United States - HR your Business

HR your Business

Verified Company

East Walpole, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Title:
Office Manager

Department:
General Office

Reports to:
President

Are you an experienced office manager looking for a career change? If so this may be the opportunity for you.

Commercial Gear & Sprocket Co Inc is looking for a versatile Office Manager to join our team.

This Office Manager must be capable of wearing multiple hats and be able to work in a machine shop environment.

The Office Manager will be proficient with computers (including MS office and Google Suite), MS Excel, and Quickbooks. This individual must have at least 2 years of experience as an Office Manager. The office manage will also need to have accounting responsibilities.

Most importantly the office manager must be personable, friendly, professional (dealing with customer, suppliers, and employees daily) and strong on the phone.

If this Office Manager position sounds like you please read on and apply.

Office Manager requirements

Quick Books experience
Computer proficient(windows, MS Office, Google Suite)
Strong accounting and math knowledge
2 years Office management experience
Degree preferred, but not necessary
Hard working and reliable

Office Manager Responsibilities:

Answer phones in a timely, polite, and professional manner
Support and assist the President with various tasks
Must have a experience in QuickBooks, with primary emphasis on A/P, A/R, payroll, bank reconciliations, and debt collections

Customer Invoicing:
invoices to match our pack slips

Supplier payment; matching vendor pack slips to our purchase orders & subsequent matching of invoices to purchase orders & vendor pack slips.
Debt collection;
Reconciliation of banking accounts
Processing payroll using Quick Books Assisted Payroll
Quoting, purchasing and procurement of raw materials
Prepare W2's and 1099 reporting
Prepare budgets and financial statements on an as needed basis
Supplier payment; matching vendor pack slips to our purchase orders & subsequent matching of invoices to purchase orders & vendor pack slips.
Debt collection;
Reconciliation of banking accounts
Processing payroll using Quick Books Assisted Payroll
Quoting, purchasing and procurement of raw materials
Prepare W2's and 1099 reporting
Prepare budgets and financial statements on an as needed basis

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside their normal responsibilities from time to time, as needed.

Holidays:

New Year's Eve (January)
Washington's Birthday (February)
Patriot's Day (April)
Memorial Day (May)
Independence Day (July)
Labor Day (September)
Columbus Day (October)
Veteran's Day (November)
Thanksgiving Day (November)
Day after Thanksgiving (November)
Christmas Day (December)

Vacation:

1 week after 1 full year of employment

2 weeks after 3 full years of employment

3 weeks after 10 full years of employment

4 weeks after 20 full years of employment

Medical Insurance:

90 days after employment, up to 5 years
Employer will pay 50% of the premium

Employee will pay 50% of the premium

5-10 years of employment
Employer will pay 67% of the premium

Employee will pay 33% of the premium

10 plus
Employer will pay 80% of the premium

Employee will pay 20% of the premium

Dental Insurance:
Delta Dental Insurance

Employer pays 1⁄2 of monthly premium

Employee pays 1⁄2 of monthly premium

Disability Insurance:
Principal Life Insurance (Subject to change)

Short Group Term Life - $25,000.00

Accidental Death & Disability - $25,000.00

Term Disability - up to $500.00 per week (refer to insurance policy)

Sick Leave: 2 Paid sick days annually (if not used, paid at the end of the year)

32 hour work week with 36 hours pay: (the 4 hours above 32 are considered to be "Extra") hours which have to be earned by working 32 hrs per week

Profit sharing program based on "Gross Profit" (forth coming)

Uniform Rentals are available upon request for employees for a nominal fee.

Footnotes:

In order to be eligible for holiday pay, an employee must work the day before and after each holiday, exception for Thanksgiving.
Eligible after 90 days
In order to be eligible for vacation the Employee will have had to work hour weeks throughout the year
Extra hours may be based weekly or monthly. Either way you must work no less than 134 hours per month based on 4.3 weeks per month.

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Also, there may be a companywide 1 week shut down on July 4th & or during the holiday season.

Job Types:
Full-time, Part-time

Pay:
$ $27.00 per hour

Expected hours: 32 per week

Benefits: