Office Manager - New York - Vanguard Group Staffing, Inc.

    Vanguard Group Staffing, Inc.
    Vanguard Group Staffing, Inc. New York

    13 hours ago

    $48,000 - $78,000 (USD) per year *
    Description

    TEMPORARY, POSSIBLE TEMP TO HIRE POSITION IN MIDTOWN MANHATTAN

    We are seeking a dedicated and experienced Office Coordinator to assist our NYC operations. The ideal candidate will have a strong background in the construction industry, with a focus on delivering exceptional support to our employees.

    Key Responsibilities:

    Administrative Management:

    • Manage day-to-day office operations including filing systems, correspondence, phone calls, and scheduling meetings.
    • Maintain office supplies and equipment, ensuring proper inventory levels.

    Project Documentation and Reporting:

    • Create and maintain project files, including contracts, permits, change orders, and invoices (AIAs)
    • Track project timelines, budgets, and milestones, generating regular progress reports.
    • Prepare and submit required paperwork to clients, subcontractors, and regulatory agencies.

    Financial Management:

    • Process and pay invoices from subcontractors and vendors, verifying accuracy against project budgets.
    • Generate client invoices and track payments.
    • Assist with project cost analysis and budget monitoring.

    Human Resources Support:

    • Prepare and process Union Payroll
    • Prepare New Hire paperwork, complete I-9 verifications and schedule drug screenings.
    • Coordinate and process employee onboarding, timekeeping, and payroll processing.

    Required Skills and Qualifications:

    • Must have experience processing Union Payroll.
    • Strong written and verbal communication to interact with clients, subcontractors, and internal teams.
    • Must have in construction project management software, JD Edwards, and Microsoft Office Suite.
    * This salary range is an estimation made by beBee
  • Work in company

    Office Manager

    Only for registered members

    The Office Manager is responsible for overall operation, functionality and employee experience of the company's New York City headquarters across two buildings. · This role balances facilities management and workplace operations with employee and visitor experience ensuring both ...

    New York $70,000 - $85,000 (USD) Full time

    1 month ago

  • Work in company

    Office Manager

    Allied Digestive Health, LLC

    Office Manager · The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment, overseeing billing practices and operations, managing accounts payable, and resolving billing disputes to maintain financial accuracy and compliance. ...

    New York $48,000 - $78,000 (USD) per year

    1 day ago

  • Work in company

    Officer Manager

    Only for registered members

    +We are seeking an experienced Office Manager to lead office operations and onsite workplace support across our locations. · +Owning and managing all aspects of full-time office operations across multiple Better locations. · Serving as the first point of contact for office guests ...

    New York

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    The Office Manager is responsible for ensuring that Kira's day-to-day operations run smoothly. · Manage office supplies equipment shared resources. · ...

    New York $80,000 - $110,000 (USD) Full time

    3 weeks ago

  • Work in company

    Office Manager

    Only for registered members

    About Us · We're a leading New York City-based AD100 interior design firm working across residential and corporate projects as well as product design. We're hiring an Office Manager to oversee the operational and administrative functions of the firm. · The Opportunity · As Office ...

    New York $48,000 - $78,000 (USD) per year

    2 weeks ago

  • Work in company

    Office Manager

    Only for registered members

    About Savvy Wealth · Wealth management is a $545 billion industry in the US, yet remains archaic and inefficient with low technology penetration. 75% of financial advisors don't offer digital communication beyond email, and 62% still build financial plans manually in Excel. This ...

    New York $91,000 - $111,000 (USD)

    1 week ago

  • Work in company

    Office Manager

    Only for registered members

    The Office Manager is responsible for ensuring the smooth, professional, and efficient day-to-day operations within one or more corporate offices. This role supports employees, leadership, · and executive teams by managing office logistics, coordinating meetings and events, · pro ...

    New York $85,000 - $120,000 (USD)

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    We're looking for an Office Manager who is equal parts operational powerhouse, project manager, and culture champion. · Join us in shaping a future where computers truly come alive.In this role, you'll own the day-to-day rhythm of our New York office—ensuring the team has what th ...

    New York $130,000 - $140,000 (USD)

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    The Office Manager is responsible for overseeing daily office operations to ensure a highly efficient and professional work environment. · ...

    New York

    3 weeks ago

  • Work in company

    Office Manager

    Only for registered members

    We are looking for a highly organized and proactive Office Manager to join our team in New York.This is a Contract to permanent position offering an excellent opportunity for long-term career growth. · ...

    New York

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    The Office Manager will support our Lancaster, NY Office. They will work in close collaboration with the General Manager, Project Managers and other internal and external stakeholders. · Oversee daily office flow, manage maintenance/repairs, · ensure compliance with health, safet ...

    New York $63,500 - $73,500 (USD)

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    Executive Assistant / Office Manager · New York, NY (Financial District) · Target Salary: $120,000 - $150,000 · A highly active private investment firm based in the Financial District of New York City is seeking an experienced Executive Assistant / Office Manager to support senio ...

    New York $48,000 - $78,000 (USD) per year

    1 week ago

  • Work in company

    Office Manager

    Only for registered members

    We are looking for an experienced Office Manager to join our consultancy team in New York, New York. In this contract to Permanent role, you will oversee the day-to-day administrative functions necessary to keep the office running smoothly. This position requires strong organizat ...

    New York $48,000 - $78,000 (USD) per year

    1 week ago

  • Work in company

    Office Manager

    Only for registered members

    About Role: · The Office Manager plays a key role in ensuring the smooth, efficient, and professional operation of a fast‑paced investment management office. This temporary, on‑site position supports portfolio managers, analysts, and senior executives by overseeing daily office f ...

    New York $48,000 - $78,000 (USD) per year

    1 week ago

  • Work in company

    Office Manager

    Only for registered members

    +The Office Manager is responsible for the organization and coordination of office operations, · procedures and resources to ensure optimal efficiency of the program and Agency. · +Performs registration/enrollment/intake of families and children for services. · C · ...

    New York

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    At Uncommon Schools our Office Managers play a central role on our School Operations Teams in ensuring that students families and staff have the information and resources they need to succeed. · Serving as the primary contact for all of the school's constituents in person over th ...

    New York $21.90 - $28.67 (USD) Full time

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    We are looking for an experienced Office Manager to oversee daily administrative operations in our hospitality-focused office. · Coordinate and supervise daily administrative activities. · Manage the procurement and inventory of office supplies. · ...

    New York

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    Maintain our NYC office: supplies, vendor relationships and overall environment. · Coordinate deliveries food/snack programs and office services. · Lead office culture through events team lunches offsites holiday gatherings. · ...

    New York $70,000 - $80,000 (USD)

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    The firm operates on a global scale and offers a range of specialized consulting and advisory services primarily for financial services. · ...

    New York City Metropolitan Area

    1 month ago

  • Work in company

    office manager

    Only for registered members

    The Office Manager serves as the operational backbone of the organization, ensuring the workplace runs smoothly. · ...

    New York

    1 month ago

  • Work in company

    Office Manager

    Only for registered members

    Office Manager · New York, NY | 5 Days Onsite · A well-established financial services firm in New York City is seeking an experienced Office Manager to oversee the day-to-day operations of its corporate office. This role will be responsible for ensuring the workplace runs efficie ...

    New York $48,000 - $78,000 (USD) per year

    2 days ago

Jobs
>
Office manager
>
Jobs for Office manager in New York City