Program Specialist I - Minneapolis, United States - City of Bloomington, MN

Description

Salary: $ $40.39 Hourly

Location : Bloomington, MN

Job Type: Full Time

Job Number:

Department: Community Development

Opening Date: 05/02/2024

Closing Date: 5/21/2024 11:59 PM Central

FLSA: Non-Exempt

Bargaining Unit: AF

Primary Objective

The Program Specialist I brings strong organizational support, administrative, and professional skills to the Housing and Redevelopment Authority (HRA) team to develop, support, and implement the City's priorities, projects, and initiatives. This position coordinates and carries out the administrative functions for the effective and efficient operation of the HRA, as a division of the Community Development Department.

This position is onsite, Monday-Friday 8am-4:30pm.

CITY VALUES & EXPECTATIONS

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly

Examples of Duties

• Represent the HRA through engagement with both internal and external stakeholders, including HRA programs participants, and inquiries in person, by phone and/or written communications.
• Division-wide office support responsibilities, including but not limited to, meeting minutes, office operations including supply ordering, website, managing division email boxes, phones, front counter, etc.
• Coordinate and complete administrative projects and tasks by identifying, recommending, and implementing systems; for HRA Board, program staff or otherwise directed by Administrator.
• Represent the project/program on multi-department or inter-agency task forces, committees, and related organizations.
• Coordinate partnership activities with both external and internal stakeholders that help achieve the goals of the project or program.
• Provide leadership in development and delivery of outreach and educational programs and materials.
• Coordinate planning, development, and implementation of programs including development of standards, regulations, and appraisal systems.
• Oversee the collection and organization of information for reports, case studies, and other documentation related to the project or program managed.
• Communicate effectively with the public, City staff, and other agencies ensuring dissemination of complete and accurate information through oral, written and/or in-person interactions.
• Participate in developing request for proposals, bids, revision to rules, regulations, ordinances, and other formal documentation for the review and approval of elected officials, and other governing bodies.
• Manage and maintain formal monitoring systems to ensure compliance with standards. Manage operational activities of the program or project, including record keeping, computer applications, grantor reporting, etc.
• Create, update, coordinate and/or manage marketing materials for HRA programs.
• Assist with planning, coordination, and monitoring technical and legal processing of land acquisition and disposition.
• Manage properties to ensure they are maintained and secured.
• Maintain data appropriately and accurately with ability to report out; be data designee for HRA Division.
• Perform other duties as apparent or assigned.

KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

• Knowledge of budget development and management.
• Good knowledge of public administration.
• High quality customer service skills - following best practices, valuing others time, and providing knowledgeable and resourceful information while going above and beyond expectations.
• Ability to read and interpret official specifications, regulations, ordinances, etc.
• Knowledge of budget development and management.
• Good human relations skills and strong cultural agility.
• Knowledge of the process and procedures related to contract management.
• Good analytical skills.
• Clear, concise, and respectful oral and written communication, demonstrated through varying interactions with employees and customers.
• Strong verbal communication skills.

Minimum/Desirable Qualifications

MINIMUM QUALIFICATIONS

• High School Diploma or GED equivalent AND three years of responsible administrative experience
• Demonstrates an awareness of, and sensitivity to, the needs and concerns of individuals from different perspectives, cultures, and backgrounds

DESIRABLE QUALIFICATIONS

• Project management experience
• Three or more years' experience in supporting housing programs, compliance and/or real estate
• Additional experience engaging with marginalized communities, including BIPOC, first generation, LGBTQIA+, low income, and disability communities
• Bilingual skills in Spanish, Somali, Vietnamese, Cambodian (Khmer), Chinese Mandarin, Arabic, Amharic, Lao, Pashto, Swahili, Russian, Tibetan, Tagalog, Hmong, Portuguese, Oromo, Creolized English, and/or French

Supplemental Information

SUPERVISION OF OTHERS

This position does not supervise others.

Anticipated Hiring Range: $ $40.39 Hourly

2024 Full Salary Range: $ $45.46 Hourly

Full-Time; Non-Exempt; AFSCME Union; Benefits Eligible per Union Contract

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program
• Other optional benefits
• Great suburban location, on bus line
• Free employee parking

*(Union contracts may vary from the above list.)

01

The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you.The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process.If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission.The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview.Do you agree to supply the data the City is requesting as part of your application for employment?

• Yes
• No

02

I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.
I have read and understand the above instructions regarding supplemental questions.

• Yes
• No

03

This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.

• Yes
• No

04

Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link , scroll down to the Other Necessary Requirements section of the Job Description to view information.

• Yes
• No

05

The advertised wage for this position is $ $40.39 Hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?

• Yes
• No

06

Please indicate your highest level of education completed.

• High School or Equivalent
• Associate Degree
• Bachelor's Degree or Higher
• Not Applicable

07

If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.

08

How many years do you have of responsible administrative experience?

• Less than 3 years
• 3 years
• 4 years
• 5+ years
• Not Applicable

09

If you indicated you have responsible administrative experience, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

10

Have you demonstrated an awareness of, and sensitivity to, the needs and concerns of individuals from different perspectives, cultures, and backgrounds?

• Yes
• No

11

If you indicated you have experience working with the needs and concerns of individuals from different perspectives, cultures, and backgrounds, please summarize your experience..

12

How many years do you possess of project management experience?

• Less than 1 year
• 1 year
• 2-4 years
• 5+ years
• Not Applicable

13

If you indicated you have work experience in project management, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

14

How many years do you possess of experience in supporting housing programs, compliance and/or real estate?

• Less than 3 years
• 3 years
• 4 years
• 5+ years
• Not Applicable

15

If you indicated you have experience in supporting housing programs, compliance and/or real estate , please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

16

Do you possess experience engaging with marginalized communities, including BIPOC, first generation, LGBTQIA+, low income, and disability communities?

• Yes
• No

17

If you indicated you have experience in engaging with marginalized communities, please summarize your experience.

18

Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian (Khmer). Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.

• Spanish - FLUENT
• Somali - FLUENT
• Vietnamese - FLUENT
• Chinese Mandarin - FLUENT
• Cambodian (Khmer) - FLUENT
• I am not FLUENT in those languages or I am FLUENT in another language

19

If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.

20

This question is to determine your status as a veteran under the Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please check the statement below which best describes your current Veteran's status:

• I am not a Veteran
• I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability

21

If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points?If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire () and either attach it to this application or send/deliver/fax it to the Human Resources Division with a copy of your form DD-214. Disabled veterans must also supply form FL-802 or an equivalent letter from a service retirement board. Spouses applying for preference points must supply their marriage certificate, the veteran's DD-214 and FL-802 or death certificate. Your veteran's preference points cannot be considered without supporting documentation. All documentation must be received in the Human Resources Division no later than 7 calendar days after the deadline date for the position.

• Yes
• No
• Not Applicable

Required Question