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    Executive Administrative Assistant - Jacksonville, United States - SGA Inc.

    SGA Inc.
    SGA Inc. Jacksonville, United States

    3 weeks ago

    Default job background
    Description
    Software Guidance & Assistance, Inc., (SGA), is searching for an Executive Administrative Assistant for a CONTRACT assignment with one of our premier Healthcare Services clients in Jacksonville, FL.

    Top Skills Needed:

    Experience supporting multiple executives for enterprise level clients

    Strong experience maintaining schedules, calendars, etc

    Advanced experience with PowerPoint (Deck creation and presenting)

    Polished, Go-getter mindset, willing to go above and beyond job description

    Responsibilities:
    • The essential functions listed represent the major duties of this role, additional duties may be assigned.
    • Provide advanced, diversified, and confidential administrative support for Vice President, Senior Directors, and staff
    • Receive, screen and handle telephone calls, incoming mail/email, publications, and other correspondence, much of which is confidential or sensitive in nature
    • Coordinate meetings, and perform complex calendar management including sending / accepting meeting requests, addressing meeting conflicts, managing, and communicating all meeting logistics and agendas to involved parties
    • Compose and proofread correspondence and produce high quality materials such as presentations, newsletters, spreadsheets, and reports
    • Process Personal Time Off (PTO) requests/approval for staff
    • Create and process expense reports for senior leadership team
    • Coordinate and book business travel arrangements for leadership team
    • Attend leadership meetings and accurately record minutes, ensuring that all minutes are documented in a clear, concise, and professional manner, and distribute minutes to the appropriate stakeholders.
    • Effectively plan, coordinate, and carry out team events or other projects with a focus on managing the engagement from conception to completion, coordinating meetings, scheduling, and ensuring timely and effective communication to stakeholders.
    • Create and maintain computer and paper-based filing and organization systems
    • Maintain knowledge of organization policies, procedures, and resources
    • Complete or participate on special projects as needed
    • Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner
    Required Skills:
    • High school diploma or GED
    • 4+ years related work experience diversified administrative experience, including one or more years of progressively responsible experience
    • Experience working with Microsoft Office products including Work, Excel, and PowerPoint
    • Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy, and efficiency
    • Must be able to work flexible hours/schedule to meet business need
    Preferred Skills:
    • Project Management experience including a project management certification (Project Management Professional "PMP or Certified Associate in Project Management "CAPM )
    SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

    SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.
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