Executive Assistant - Blue Ash, United States - Home Helpers Home Care

Home Helpers Home Care Blue Ash, United States

3 weeks ago

Healthcare

Description

The Executive Assistant to the CEO will report directly to the CEO/President of the company, serving as an assistant, strategic and interdisciplinary advisor. This position will work with the CEO in a multi-faceted capacity and will work closely with every member of the organization to successfully meet company's goals and objectives. Project management, data mining and analytics and creating various presentations will be the primary focus, all while attending to other administrative tasks for the CEO and/or NSC day-to-day needs, coordination of events, meetings, and maintaining the CEO's calendar. Ability to sit in meetings on behalf of CEO and provide follow up recap of the events. This position will also work closely with outside business consultants and/or national accounts on business development projects as needed. Communication, interpersonal and organizational skills are essential. Strong knowledge and experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook) is required and essential for the success of this role.

In this position, the Executive Assistant will be local to Cincinnati, Ohio and expected to travel (up to 10% of the time) to our Annual National Conference and other meetings as needed. This position can currently work from home but must have the ability to be in the office at least three days a week, which will fluctuate based on needs and may change as the business needs dictate. Other support or administrative duties will apply as needed or directed. A successful candidate will have excellent interpersonal and phone skills, with the strong ability to develop a rapport with franchisees and coworkers. Strong knowledge and experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, Teams, and DropBox) is required and essential for the success of this role.

Principal Duties & Responsibilities:

1) Manage special projects as directed, while serving as the CEO's right-hand assistant and overseeing the administrative aspects of the business

Maintain CEO's calendar, executive meetings, and NSC group meetings
Plan, organize, and create team-building activities and holiday events for all of the NSC
Send emails, create content/develop written correspondence on the CEO's behalf
Track, report, and analyze several reporting and data point items—working closely with key stakeholders within the NSC to analyze key business development financial and operational initiatives
Board package preparation and assistance
Manage the master competitor analysis project annually
Establish strong working relationships with internal NSC team, franchisees, vendors, etc. on CEO's behalf
Intuitively anticipate needs of the CEO and independently solving problems or responding to inquires in their absence or unavailability
Manage and implement projects from inception to delivery
Assist in the development of regional, state and national meetings
Assist other departmental projects, as needed
Arrange travel for CEO and possibly others, as needed
Run personal errands for CEO, as needed or directed
Travel up to 10% of the time, for our annual conference and other meetings as needed
Manage office key cards and/or other internal and administrative items
Support and communicate brand quality standards, ensuring the representation of the Home Helpers mission, vision and BOLD value statement
Anticipate and perform other administrative duties and responsibilities as needed, or requested

Qualifications:

Education/Experience

Bachelor's degree required
Strong knowledge of Microsoft Office applications: Word, Excel, PowerPoint, Outlook and other general computer abilities such as Internet research

Skills—Specialized Knowledge—Abilities

Creative and innovative thinker and planner

· Strong competency in business acumen, with the ability to interpret data

Ability to maintain strict confidentiality of information
Confident in producing work across multiple platforms
Goal-oriented, organized team player
Creative problem solver who thrives when presented with a challenge
Professional communication skills—both written and verbally—with the ability to provide adequate and efficient follow-up
Able to multi-task, prioritize, and manage time effectively
Ability to work independently and prioritize a wide-ranging workload with excellent organizational skills

Working Conditions:

Working Hours/Environment

Minimum 40 hours per week including evening and weekend hours as needed
Work can be performed in or outside of the office as business needs dictate

Tools and Equipment Used

Work computer, phone and other typical office equipment

Travel

Up to 10%

Physical & Mental Demands

Frequently required to sit at a desk/workstation for long periods of time
Ability to work at a computer terminal for extended periods of time
Digital dexterity and hand/eye coordination in operation of office equipment
Moderate lifting and carrying of deliveries, supplies, files, etc. – sometimes up to 40 lbs.
Ability to speak to and hear employees/clients via phone or in person
Body motor skills sufficient to enable incumbent to move around the office environment
Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, interpret

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