- Efficiently manage administrative tasks to support project setup within our VantagePoint database, including contract review, invoice processing, and oversight of other project-related administrative duties as required
- Partner with project managers to support administrative project tasks
- Act as liaison between project managers and the accounting department on billing revisions and invoice changes
- Manage project-related paperwork, including insurance certificates and business certifications
- Organize and produce electronic and hard-copy deliverables for proposals and projects
- Contribute to companywide administrative initiatives for enhanced collaboration and services
- 5+ years of experience, preferably in Architecture and Engineering (A&E) or consulting
- BS/BA in Business Administration, Management, Accounting, or a related field, or equivalent work experience
- Intermediate to advanced proficiency in Microsoft Office Suite and Adobe Professional
- Familiarity with accounts receivable and accounts payable processes, and data entry
- Collaborative and solutions-oriented mindset with a strong client focus and professionalism
- Flexibility in managing requests in a fast-paced environment
- Excellent time management and organizational skills
- Knowledge of database reporting
- Previous experience with Deltek Vision/Vantagepoint
- Copyediting skills and proficiency in Adobe InDesign for graphics and design
- Experience with project proposal process
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Temporary Sr. Administrative Specialist - Walnut Creek, United States - Fehr & Peers
Description
Are you enthusiastic about contributing to a company dedicated to transforming transportation infrastructure and promoting sustainability within local communities? We are seeking a temporary Senior Administrative Specialist/Project Coordinator to join our team part-time in our Walnut Creek office.
Conveniently located near Walnut Creek BART, our office consists of 30 staff who are committed to making a positive impact. In this role, you will be instrumental in supporting our team's operations and contributing to the success of transportation projects.
We're seeking an efficient and detail-oriented individual who thrives in a collaborative, fast-paced environment. This position will be temporary from May 20th through August 2nd, with the potential for extension. The schedule will consist of at least 20 hours per week in-person. If you enjoy working in a dynamic environment, we encourage you to apply
Responsibilities
The salary range for this position is $35-$40 an hour. Placement within the stated pay range will be determined based upon education, experience, and qualifications.
