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    Administrative Assistant - Seattle, United States - Proliance Surgeons, Inc.

    Proliance Surgeons, Inc.
    Proliance Surgeons, Inc. Seattle, United States

    3 weeks ago

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    Description

    Job Description

    Job DescriptionProliance Surgeons is one of the largest surgical practices in the country, with over 450 providers including over 200 board-certified physicians providing treatment at more than 100 care centers in Washington State. At Proliance, our patients come from all walks of life and so do we. We hire, develop and engage great people from a wide variety of backgrounds and encourage growth and development to make our organization a great place to work. We draw on the differences in who we are, what we've experienced, and how we think to create Exceptional Outcomes, Personally Delivered. We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more Check out our main career site for more details at Part of Who We ArePosition SummaryThe Administrative Assistant supports the ASC Director, Director of Operations, and Executive Director, and is responsible for assisting with and coordinating a variety of administrative tasks that support the daily workflow of the Care Center and ASC. Maintaining confidentiality, organization, and professionalism as they interface with staff, patients, and others visiting or associated with the practice. Hybrid Work Location: This role may require travel between our Wallingford and Ballard locations, and some duties may be performed from home, depending on the needs of the practice.Key Duties and ResponsibilitiesThe key duties and responsibilities of the Administrative Assistant include, but are not limited to:
    • Efficiently organizes and maintains the schedule for on-call provider coverage, ensuring seamless coordination and availability.
    • Provides comprehensive support by coordinating meetings and managing schedules for leaders and partners as required.
    • Acts as a central point of contact for vendors, collaborating with maintenance staff and external vendors to facilitate repairs, deliveries, and inspections, ensuring operational continuity.
    • Reviews, categorizes, and delivers files and mail to appropriate departments or individuals with precision and efficiency.
    • Manages all credentialing matters, ensuring compliance and facilitating seamless operations.
    • Assists in the planning and execution of events such as team meetings, staff appreciation meals, and training retreats, contributing to a positive organizational culture.
    • Prepares meeting agendas, takes detailed meeting minutes, and handles correspondence, reports, and other documents with accuracy and professionalism.
    • Manages office supplies and miscellaneous items procurement, coordinates staff parking passes and door codes, contributing to the smooth functioning of the workplace environment.
    • Composes and distributes monthly newsletters, fostering effective communication and engagement within the organization.
    • Prepares letters, reports, and other documents with attention to detail and clarity, supporting efficient communication and decision-making processes.
    • Sorts, verifies, and codes invoices, facilitating smooth processing by the accounts payable department.
    • Reconciles expense reports and facilitates prompt reimbursements, ensuring accuracy and timeliness.
    • Operates check scanner for all departments, and dispatches checks and other essential documents via mail or in person, maintaining financial processes with diligence.
    • Various other administrative tasks or projects as needed
    Education/ExperienceRequired:
    • High school diploma required
    • Experience in high touch customer or patient facing roles required
    • Experience in a medical office setting or healthcare environment highly desirable
    Preferred:
    • Bachelor's degree in Healthcare Administration, Business Administration, or related field preferred
    • 1+ years administrative or executive assistant experience preferred
    Knowledge, Skills and Abilities
    • Excellent interpersonal skills, with the ability to communicate effectively with patients, physicians, and other healthcare professionals.
    • Proficiency in computer skills and relevant software such as Electronic Medical Records (EMR) systems, Microsoft Office Suite (Word, Excel, Outlook), and scheduling software.
    • Strong organizational skills, including the ability to prioritize tasks and manage time effectively.
    • Attention to detail and accuracy in performing administrative duties such as scheduling appointments, maintaining records, and processing billing information.
    • Knowledge of medical terminology and procedures to effectively communicate with patients and healthcare providers.
    • Ability to work independently with little oversight, a self-starter.
    • Adaptability to handle unexpected situations or changes in workflow while maintaining professionalism and efficiency.
    Work Environment/Physical DemandsThe work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions. Work may be performed in an office and clinical environment. Requires corrected vision and hearing to normal range. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is required to sit for long periods of time, stand and walk, bend and stretch. Use of telephone and computer is required. Manual dexterity required for use of computer keyboard. Occasionally lifts and carries items weighing up to 40 pounds. May requires working under stressful conditions or working irregular hours. CommentsThis description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.
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