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    Sr. Administrative Assistant - Seattle, United States - Buddha Jewelry Official

    Buddha Jewelry Official
    Buddha Jewelry Official Seattle, United States

    2 weeks ago

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    Retail
    Description

    Job Title: Senior Administrative Assistant at Buddha Jewelry

    Must-Haves

    • Ability to anticipate and proactively resolve leadership needs, helping them prioritize and setting them up for success
    • 5+ years administrative experience, at least 2 supporting high-level leaders
    • 3+ years experience managing multiple calendars and inboxes, with at least 1 year managing within Google Workspace
    • Adept at leveraging technology to increase efficiency
    • Be proactive, adaptable, flexible, able to quickly pivot and prioritize
    • Experience with cross-functional project management is a big plus
    • 100% on-site in Seattle, WA

    Who We Are

    We are proud to introduce Buddha Jewelry, where our passion for jewelry, love for modern fashion, and personal experiences shine through each design. Our organization is in a phase of significant growth while staying true to our core values and fostering a vibrant culture. We believe in kindness, optimism, and having a lot of fun while working hard to achieve our goals.

    The Role

    We are looking for a meticulous Senior Administrative Assistant with a knack for foreseeing and addressing leadership requirements to support our Executive Team in Seattle, WA. This crucial role involves understanding the nuances of each leader's needs, serving as a gatekeeper, and managing complex calendars and inboxes efficiently. As our organization expands dynamically, maintaining growth-oriented practices without compromising our values is key to success.

    What You'll Do

    • Anticipate Leadership Needs: Gain a deep understanding of leadership preferences, proactively anticipate their needs, and establish priorities
    • Calendar Management: Maintain accurate executive Google calendars, schedule appointments, and coordinate effectively
    • Communication Management: Facilitate communication across the organization, prioritizing as needed
    • Be Adaptable: Manage regular tasks while integrating new responsibilities seamlessly
    • Serve as Gatekeeper/ Point of Contact: Act as the primary contact for leaders, manage HQ correspondence, and handle inquiries
    • Act as Office Manager: Supervise office supplies, decor, and maintenance
    • Travel Coordination: Organize domestic and international travel arrangements
    • Maintain Confidentiality: Handle confidential information with professionalism and discretion
    • Model Company Values: Demonstrate core values in all interactions and decisions
    • Plan and Coordinate Meetings: Arrange and document meetings as necessary
    • Event Planning: Assist in organizing organizational events
    • Passion for Progress: Show enthusiasm for improvement through procedural advancements
    • Expense Management: Prepare and organize expense reports

    What You'll Bring

    • Administrative Experience: Minimum 5 years, supporting high-level leaders for at least 2 years
    • Calendar and Inbox Management Experience: 3+ years managing multiple calendars and inboxes, including Google Workspace
    • Technological Proficiency: Highly skilled in operations-related technologies
    • Exemplary Interpersonal Skills: Approachable, knowledgeable, and committed
    • Superior Communication Skills: Clear, concise, courteous, and professional communication
    • Passion for Culture Development: Engage in fostering a positive organizational culture
    • Leadership: Lead by example and provide constructive feedback
    • Multitasking and Perseverance: Remain results-driven, solution-oriented, and adaptable
    • Adaptability: Respond effectively to changing demands and deadlines

    Physical Demands

    • 100% on-site in Seattle, WA
    • Stationary position 50-75% of the time
    • Operate office equipment and resources frequently
    • Move office resources occasionally
    • Occasional lifting up to 50 pounds

    What We Offer

    • Pay: $75-85k/ year
    • Benefits: Generous employee discount, health coverage, retirement savings, and more
    • Working environment: Supportive, collaborative culture that values diversity and respect

    Buddha Jewelry is an Equal Opportunity Employer

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