- Investigating and researching violations issued by City Agencies (e.g., HPD, FDNY, DOB, ECB, DOMH, DEP).
- Maintaining and tracking repair and removal progress of affordable housing portfolio-wide violations.
- Managing close-out processes used by specific agency for violations, including preparing periodic internal reports to monitor timelines for completion.
- Tracking required inspections and local law requirements (i.e. façade, sprinkler, backflow preventers, boiler, fire extinguishers and standpipes) to ensure they are conducted timely and in compliance with code requirements.
- Monitoring open violations through Site Comply and utilizing additional tracking platforms.
- Ensuring HPD E-certification and additional related certifications remain current.
- Creating check requests for related violation and penalty fees.
- Coordinating with maintenance team to ensure appropriate and supporting documentation is provided, when requested.
- Working with property management team to coordinate tenant access for repair work in units.
- Requesting transportation, when required, for notarization of appropriate documents.
- Submitting annual bedbug reports.
- Creating work orders for vendors or superintendents through YARDI system.
- Performing additional administrative work to support Property Management team to align with agency operational goals.
- High School Diploma or GED required. College experience a plus.
- 2-3 years of experience; administrative background preferred.
- Previous experience in Affordable Housing programs (HUD, Section 8, LIHTC) preferred.
- Experience working in Property Management with a focus on facilities compliance preferred.
- Proficiency using Site Comply; managing complaints and violation removal in NYC a plus.
- Must be able to multi-task with strong organization skills.
- Excellent interpersonal skills and ability to communicate both verbally and in written form.
- Commitment to cultural diversity and sensitivity.
- Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.
- Licensed notary a plus
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Maintenance Coordinator - New York, United States - PROMESA R.H.C.F.
Description
Job Description
Job DescriptionPOSITION OVERVIEW:
The Maintenance Coordinator is the point person for all Municipal Violations within the affordable housing division. Duties will include coordination between residents and the staff that are assigned to address the violation, including handling administrative processes required for removal from municipal databases. This staff member will also assist with inspections and in maintenance operation projects. Pays:$60,000k -$65,000k per year
KEY ESSENTIAL FUNCTIONS:
(e.g., Yardi, NYCHA, HPD, HCR, Housing Quality Standards (HQS) portals
REQUIREMENTS:
