- Recruitment & Admissions Functions (40%)
- Coordinate on-campus and virtual events for the PSFS program.
- Track recruitment budget and manage payment processing.
- Ensure all PSFS material is up-to-date.
- Correspond with applicants and assist with marketing campaigns.
- Travel locally and nationally for recruitment activities.
- Process admissions materials efficiently.
- Follow up with prospects throughout the application process.
- Assist with application review and system updates.
- Programming Functions (30%)
- Organize special events and activities for the PSFS cohort.
- Communicate upcoming opportunities to the cohort.
- Coordinate cohort meetings and set up communication groups.
- Supervise Graduate Student Assistant for event programming.
- Track programming budget and manage payments.
- Data Collection & Reporting Functions (20%)
- Collect and analyze admissions statistics.
- Prepare reports for program donors and track employment outcomes.
- Gather data on admitted cohorts for reports.
- Work on alumni database and maintain alumni relationships.
- Miscellaneous (10%)
- Collaborate with students, faculty, alumni, and external stakeholders.
- Participate in work-related trainings.
- Some evening and weekend work may be required.
- Special Knowledge, Skills & Abilities
- Interpersonal, analytical, and organizational skills.
- Proficiency in data management systems and basic computer applications.
- Knowledge of CRM software and social media platforms.
- Excellent written and verbal communication skills.
- Commitment to diversity and customer service.
- Ability to work independently and in a team.
- High School Diploma or equivalent.
- Three years of administrative/academic experience.
- Additional education may substitute for experience.
- Bachelor's degree.
- Experience in event planning.
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Description
Academic Services Specialist Position at Admissions and Joint Degree Programs
Reporting to the Senior Director of Recruitment & Special Programs, this role involves assisting with Public Service Fellows & Scholars (PSFS) recruitment and admissions processes. The ideal candidate must pay close attention to detail, possess strong customer service skills, and excel in data management.
Duties & Responsibilities
Classified Title: Academic Services Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $ $33.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri, 9-5
Exempt Status: Non-Exempt
Location: Hybrid/District of Columbia
Department name: Admissions and Joint Degree Programs
Personnel area: SAIS
