Administrative Assistant - Cambridge, United States - InterSystems

InterSystems Cambridge, United States

4 weeks ago

Description

The Administrative Assistant will provide a full range of administrative support and other responsibilities to their assigned Department. The employee must be highly professional, detail oriented, and exhibit strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities:

Correspondence, reports and document management
Project scheduling and monitoring
Phone coverage (screen and route)
Calendar management
Maintain attendance tracking
Create and submit expense reports in a timely manner
Book travel arrangements and distribute itineraries
General document management (filing, faxing, scanning, )
Spell and grammar check memos as requested
Maintain a variety of reports as directed
Sort and distribute mailings
Inform VP of staff life events (birth, )
Special administrative projects as requested
Report general office maintenance needs to Facilities (spills, lights )

Qualifications:

Prior experience in a fast paced and dynamic environment where the candidate has had to manage multiple projects and priorities in a tactful and discreet manner.
Ability to communicate effectively both verbally and in writing via various methods –phone, text, skype.
Strong and current IT Skills. Advanced Word, Excel and PowerPoint are required.
Minimum 5 years related experience
Proven ability to work in a high volume, fast-paced environment
Possess high level of organization skills, flexibility, and strong attention to detail
Good proofreading and grammatical skills
Ability to work under pressure
A highly reliable, personable, energetic, professional attitude; willingness to do whatever it takes to get the job done correctly and on time

Education & Training:

Bachelor's Degree preferred; Associates Degree

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.

About InterSystems

Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world's most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit .

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