- Calendar & Schedule Management: Manage the President & CEO's calendar, schedule meetings, appointments, and travel arrangements. Ensure timely communication and manage competing priorities.
- Communication: Act as a primary point of contact, screening and directing calls, emails, and inquiries. Welcome visitors as needed. Assist with facilitating in-person and virtual meetings. Manage incoming information flow and prioritize requests. Compose correspondence, including letters, emails, meeting notes, and presentations, ensuring clear and concise communication.
- Project Management & Support: Assist with various projects, initiatives, and research. Prepare agendas, reports, and presentations. Coordinate meetings and events and provide project support. Remain closely connected to the business and stay aware of changes and challenges.
- Travel Management: Arrange comprehensive travel itineraries for the President & CEO, including flights, accommodations, ground transportation, and other travel-related tasks. Manage the Delta SkyMiles account, which may include booking flights for other Egan team members.
- Team & Office Support: Collaborate with administrative staff and provide support to different business groups and departments as needed. Oversee the daily operations of the executive suite, including office supplies, equipment, and vendor relations. Supervise and delegate tasks to the Project Associate.
- Confidentiality: Maintain strict confidentiality, discretion, and professionalism in all matters relating to the President & CEO and company business.
- High school diploma or equivalent.
- 5+ years of experience in similar role and supporting senior- or executive-level leadership.
- Previous supervisory and/or construction industry experience is a plus.
- Excellent communication and interpersonal skills, with the ability to interact professionally at all levels of the organization
- Ability to prioritize effectively and manage multiple tasks simultaneously; outstanding organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Ability to anticipate challenges before they arise.
- Experience with executive-level calendar management.
- Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
- Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite applications (Gmail, Calendar, Docs, Sheets, Slides).
- Ability to write business correspondence clearly and concisely.
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Executive Assistant - Champlin, United States - Egan Company
Description
Do you crave a role where your skills directly impact others and the business? We're seeking an Executive Assistant with a keen eye for detail and the ability to anticipate needs before they arise to join our team
The Executive Assistant plays a critical role on the Egan team and serves as a trusted partner and advisor to the President & CEO - managing schedules, projects, meetings, communication, and information flow.
Responsibilities
Position Requirements
Qualifications
At Egan, our shared passion and pride are redefining the industry standard of customer care. We work together to promote teamwork, embrace innovation, act with integrity, pursue growth, and stay safe. We are committed to providing the growth opportunities in which our employees and customers are looking.
From general contractors and architects to building owners and facility engineers, Egan Company collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At nearly 1,000 employees occupying our offices and work-sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we're proud to be recognized as one of America's Safest Companies for recurring years.
Egan Company is one of the largest, multi-trade, specialty construction contractors and system integrators in the Midwest. We provide in-house expertise in planning, design, engineering, construction, and maintenance by representing over 15 skilled trade unions serving virtually every infrastructure discipline in the industry. Core services include: mechanical, electrical, engineering & design, curtain wall/glazing/panel systems (InterClad), millwrights, fabrication, building systems, controls & system integration, and service.
APPLICATION INSTRUCTIONS AND EMPLOYMENT PRACTICESEgan Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, and status with regard to public assistance, protected veteran status, familial status, or other characteristic protected by law.
We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email
Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment substance abuse test and a background check. We also participate in E-Verify.
Egan Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, status with regard to public assistance, protected veteran status, or other characteristic protected by law.
