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Accounting Manager - Saint Albans City, United States - CUSA
Description
CUSA, LLCJobDescriptionJob Title:
AccountingManagerDepartment:
CorporateAccounting DivisionReports To:
Corporate ControllerFLSA Status:
Exempted – SalaryEmployment Status:
Regular, Full-timeSUMMARYThe Accounting Manager is responsible for preparingthe monthly profit and loss statements for designated properties assigned bythe Corporate Controller.
The Accounting Manager will supervise and directfield personnel in order to prepare themonthly financial reports in accordance with Generally Accepted AccountingPrinciples (GAAP).
Individual will work in conjunction with field staff toensure accounting policies and procedures are in place and ensure propertysafeguards to protect the hotels assets.
The Accounting Manager will travel toproperties to participate in property transitions and conduct necessary auditsof accounting policies and procedures.CUSA, LLC MISSION& VALUESCUSA,LLC Mission is an innovative hospitality management leader, built on provenpillars of success.
We are passionateabout delivering exceptional returns for our owners and partners, creating theultimate guest experience and providing rewarding opportunities for ourassociates.
ESSENTIALDUTIESThe Accounting Manager is responsible for the following:
General Responsibilities:
Performs all accounting functions as it relatesto property(s) in a responsible and ethical manner.
Responsible for implementation of all policiesand procedures for accounting.
Responsible for completing monthly financialstatements, balance sheet and general ledger entries to ensure accuracy ofreporting.
Coordinate and manage month-end financialreporting process, conduct financial reviews and resolution ofissues/discrepancies.
Ensure compliance with all state, federal andlocal laws and timely payments.
Manages accounts payable/cash disbursementprocess for all property related entities.
Prepare and submit periodic loan compliancereporting for managed properties where applicable.
Coordinate internal audits of the properties;manage the implementation and resolution of findings.
M3 PMS verifications, deposit verifications,sales tax/occupancy tax verifications and preparation to ensure on timefiling.
Responsible for setting up and maintaining allpayable and receivable files oversight with designated properties.
Maintain and upkeep of CUSA directory, Files,File serves files.
Responsible for assembly of monthly financialstatements and packaging to ownership.
Responsible for setting up new hotel propertieswithin M3 accounting software system, setting up bank accounts andmerchant accounts.
Responsible for ensuring property cost controlsand cash handling/deposit procedures are followed.
Responsible for working with property owners oncash flow and proper cash liquidity.
Maintains proper controls and procedures forproperty petty cash.
Assists in preparation of property budgets andensures they are uploaded properly.
Prepares daily, weekly and monthly reporting asrequired by the corporate office.
Participate in accounting meetings and conductfield accounting meetings to ensure compliance.
Maintains general ledger and records for managedhotels and their related affiliate ownership entities.
Monthly postings, reconciling and completing bankreconciliations per assigned if neededCompiles month end posting of accruals (utilityand trade AP) per assigned propertiesImport payroll entries and payroll accruals toassigned propertiesEnsures compliance with 1099 vendors throughensuring property is securing W-9 forms and information.
Attends Corporate Staff Meetings and complieswith all company policies and procedures.Develop and conduct ongoing training sessions toensure consistency and compliance with accounting policies and proceduresin the field.
Responsible for on-boarding of new properties.
Prepare work papers and provide support forannual tax returns and audits.
Support company and managed hotel operations inattaining and exceeding financial goals.
Other administrative tasks and duties asassigned.
Demonstrate a high level of integrity, takeownership of personal and team actions, communicate effectively, promotecollaboration.
Nurture a positive, professional work environment andensure development and adherence to CUSA, LLC accounting policies andprocedures and Standard Operating Procedures.
Specific Responsibilities:
Daily PMS verifications as assigned
Responsible for posting of corrective entriesinto M3 for maintaining correct ledger balances
Processes accounts payable and posting of vendorinvoices in accounting softwareResponsible for posting journal entries into M3Review weekly submission income audit of:revenues, credit cards submissions, and hotel statisticsCorresponds through reporting any variances or M3out of balances to CUSA Controller and field personnel.
Ensures receipt property verification of bankdepositing and the entry of bank deposit into financial systemsReads all e-mails and responds within areasonable time frameResponsible for communication with CorporateController.
Weekly Accounts Payable of multiple properties:
Processing and completing vendor weekly checkrunsPrint AP Aging reports for review and approvalCopy invoices, file invoices and mail approvedvendor checksPosting image of checks and invoices intoaccounting financial system – M3Processing petty cash, expense reports, andverifying proper coding of invoices to chart of AccountsReview vendor statements for past due amounts tobe paid, if needed
Other ResponsibilitiesAny other duties or responsibilities of assignedby management, as neededPHYSICALDEMANDSWhile performing the duties of this job, theemployee is regularly required to sit; use hands and fingers to handle or feel;talk or hear; and taste or smell.
Specific vision abilitiesrequired by this job include close vision, distance vision, color vision,peripheral vision, depth perception, and ability to adjust focus.
NOTE:
The foregoing list is intended to be a summary of duties and responsibilities required of the person who assumes the position noted above.
The list may be expanded, reduced, or changed in any way that the Company, in its sole discretion, deems appropriate in order to accommodate the various business interests of the Company.
I have received, reviewed and understand the job description.I realize that this job description is an overview and my duties are not limited to the above and are subject to modifications to best suit the Company.
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