- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Answer and direct calls to appropriate executives and parties and take messages when needed.
- Greet
- Open, sort, and distribute correspondence, including email, faxes, and snail mail.
- Read and analyze submissions, letters, agendas, memos and determining significance; forward appropriate personnel in a timely and efficient manner.
- Prepare reports, collect and analyze information and prepare presentations.
- Develop and utilize historical information.
- Record meeting discussions and provide minutes.
- Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.
- Ensure operation of office equipment, order maintenance when necessary.
- Proficient in Access, MS Word, Excel, Outlook.
- Coordinate finances and assist with budget preparation.
- Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.
- Prepare executive responses to routine memos, letters, or correspondence.
- Provide clerical and general office support to other offices.
- Delegate tasks and responsibilities to other staff members when appropriate.
- Interact with customers when appropriate and problem solve any issues they might have.
- Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
- Perform additional duties as required.
- Possesses a broad theoretical job knowledge typically obtained through advanced education
- Has no discretion to deviate from established procedures by performing structured work assignments
- Work is closely supervised
- Problems faced are not typically difficult nor complex
- Explains facts, policies and practices related to job area
- High school diploma or GED equivalent. Possess a strong work ethic - polished/poised and resourceful.
- Strong relationship-building and interpersonal skills.
- Exceptional written and verbal communication skills.
- Tremendous attention to detail.
- Possess the ability to interact professionally with internal and external personnel throughout the Company.
- Exhibit an excellent sense of discretion regarding highly sensitive and confidential information.
- Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment.
- Associate's degree in business / related field is preferred.
-
Executive Assistant
19 hours ago
SMAHZ Consulting Seattle, United StatesSMAHZ Consulting is a woman-owned company with a primary focus on recruiting top talent in the telecom industry. Our expertise lies in placing engineers, information technology specialists, administrative staff, and project management specialists. Our objective is to connect our ...
-
Executive Assistant
2 weeks ago
Amazon Services LLC - A57 Seattle, United States Full timeAmazon Ads is seeking a passionate and driven Executive Assistant to support two directors on the BOLDX (Brands, OTT, Live Gaming, Display Advertising Experiences) Team. This role will support two leaders, 1) Director Product Management-Sponsored Brands and 2) Director Gaming & O ...
-
Executive Assistant
2 weeks ago
CenterPoint Aviation Law PLLC Seattle, United StatesWe have an immediate need for an experienced Executive Assistant to support the managing partner of our firm. This role presents the opportunity to lead and impact major projects, work directly with the leadership team, and integrate into a dynamic and highly functional team. You ...
-
Executive Assistant
4 days ago
Reverba Seattle, United StatesATTENTION: Seattle, WA locals Looking for full-time temporary employment. · This is a hybrid (2x/week in office) position: In order to be considered, you must reside Seattle, WA or within a 45-minute drive to our Seattle office. · Please complete this 6-minute assessment as part ...
-
Executive Assistant
4 days ago
Russell Tobin Seattle, United StatesA Global Retail Company is seeking a highly motivated and customer-obsessed Executive Assistant to support a Director and VP. · Location: Seattle, WA · Contract: 6 Months · Pay: $25-34/ hourly · Responsibilities · Responsible for a high volume of tasks including complex calendar ...
-
Executive Assistant
3 days ago
Amazon Services LLC Seattle, United States Full timeAmazon Ads Finance is seeking a bright, multitasking and self-motivated individual to support our VP of Sales Finance & Incentive Comp. This exciting role requires great attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to jugg ...
-
Executive Assistant
4 days ago
Russell Tobin Seattle, United StatesPride Global/Russell Tobin is currently seeking Executive Assistant to support our client. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the Consumer Service industry. Potential to extend or convert for the right candidate. Apply tod ...
-
Executive Assistant
2 weeks ago
Mastech Digital Seattle, United StatesPOSITION: Executive assistant (EA) · LOCATION: Remote · DURATION: 6+ Months · Pay: $28/hr on W2 · ***Must have worked with large consulting companies*** · Summary · As an executive assistant (EA) at Client, you will provide administrative support to multiple executives in our Nor ...
-
Executive Assistant
4 days ago
Russell Tobin Seattle, United StatesA Global Tech Company is Looking to Hire an Executive Assistant for a 5 MONTH HYBRID W2 CONTRACT - APPLY TODAY · **CANDIDATE MUST BE LOCAL TO SEATTLE, WA AS THIS IS A HYBRID POSITION** · $$: $28-34/hr. DOE · The Company is seeking a highly motivated and customer obsessed Executiv ...
-
Executive Assistant
2 weeks ago
Buddha Jewelry Official Seattle, United StatesMust-Haves · 7+ years administrative experience, at least 4 supporting high-level leaders · 5+ years experience managing multiple calendars and inboxes, with at least 1 year managing within Google Workspace · 2+ years of cross-functional project management experience · Ability to ...
-
Executive Assistant
5 days ago
North Seattle College Seattle, United States Full/Part timePosition Summary · The Executive Assistant (EA) to the Vice President of Student Services (VPSS) position provides confidential and administrative support to the VPSS including developing, implementing, and managing projects as assigned. This is a high volume and high traffic po ...
-
Executive Assistant
1 week ago
Private Investment & Financial Planning firm Seattle, United States**MUST HAVE EXPERIENCE IN E.A. ROLE OR INDUSTRY** · Executive Assistant Description · We are seeking an outstanding team member for our growing financial planning & investment management practice in Seattle, WA. Candidates who thrive in a small company environment, have an eye fo ...
-
Executive Assistant
1 week ago
GLP Seattle, United StatesExecutive Assistant · Department: Data Centers · Employment Type: Full Time · Location: Seattle · Compensation: $90,000 - $130,000 / year · Description · About Ada Infrastructure · Ada Infrastructure is a global data center business committed to being a positive force for technol ...
-
Executive Assistant
1 week ago
Keystone Seattle, United StatesExecutive Assistant · Keystone is a premier consulting firm that takes a unique interdisciplinary approach combining economics, tech, and strategy to solving the most complex challenges for leading technology firms and global brands. Keystone supports both strategy work defining ...
-
Executive Assistant
1 week ago
Russell Tobin Seattle, United StatesJob Description · Job DescriptionA Global Retail Company is seeking a highly motivated and customer obsessed Executive Assistant to support a Director and VP. · Location: Seattle, WA · Contract: 6 Months · Pay: 25-34/ hourly · Responsibilities · Responsible for a high volume of ...
-
Executive Assistant
2 weeks ago
FIS Global Seattle, United States Full timeJob Description · Are you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology along with some of the most recognized brands globally. Our talented people empo ...
-
Executive Assistant
2 weeks ago
Russell Tobin Seattle, United StatesJob Description · Job DescriptionA Global Tech Company is Looking to Hire an Executive Assistant for a 5 MONTH HYBRID W2 CONTRACT - APPLY TODAY · **CANDIDATE MUST BE LOCAL TO SEATTLE, WA AS THIS IS A HYBRID POSITION** · $$: $28-34/hr. DOE · The Company is seeking a highly motiva ...
-
Executive Assistant
1 week ago
Remitly Seattle, United StatesJob Description: · Remitly's vision is to transform lives with trusted financial services that transcend borders. Since 2011, we have been tirelessly delivering on our promises to people who send money around the world. Today, we are reimagining global financial services and buil ...
-
Executive Assistant Seattle
4 days ago
Solomon Page Seattle, United StatesOur client is seeking an Executive Assistant to join their team in Seattle, Washington The Executive Assistant coordinates and performs a wide range of routine and complex administrative and clerical duties. They will independently manage day-to-day activities in support of execu ...
-
Executive Assistant
3 days ago
Olson Kundig Seattle, United StatesJob Description · Job DescriptionOlson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people's lives. The firm's work can be found across the globe ...
Executive Assistant - Seattle, United States - DAIKIN COMFORT TECHNOLOGIES DIST INC
Description
Job Description
Job DescriptionAs the first point of contact for our company, you will play a crucial role in providing exceptional administrative support and ensuring a smooth operation of daily activities. The Executive Assistant/ Receptionist will also assist with the President of Thermal Supply and top level executives with executive level administrative support such as providing clerical administration, receiving clients and visitors, arranging travel and correspondence, managing executive's meetings and calendar, developing and preparing presentations and reports, and scheduling meetings. May also be responsible for training and supervising lower-level clerical staff.
Responsibilities
Qualifications
