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    Senior Project Specialist - Chicago, IL, United States - Society of Actuaries Research Institute

    Society of Actuaries Research Institute
    Society of Actuaries Research Institute Chicago, IL, United States

    4 weeks ago

    Default job background
    Full time
    Description
    Governance Project Specialist
    *This is a remote or hybrid position. Priority will be given to applicants who live within a 100-mile radius of our home office in Chicago, IL.


    Your Purpose:

    The primary function of this position is to provide expert-level project management support and coordination of multiple ongoing projects in the Governance Department.

    Responsible for planning, organizing, coordinating, delivering, and monitoring critical outcomes while providing exceptional service to internal and external customers.


    What You'll Do:

    Collaborate with the Director of Governance to lead governance and volunteer projects, including board meetings, committee activities, orientations, social events, and administrative tasks.

    Manage projects and processes for the Board of Directors and committees:
    Develop and monitor registrations for major committee/board meetings.
    Compile agenda packets for Board of Directors meetings.
    Collaborate on creating background information, presentations, and graphics.
    Coordinate logistics for various meetings and provide on-site support.
    Maintain project resource materials and online resources.
    Coordinate the development and distribution process for content materials used in Board and Leadership/Orientation meetings.
    Manage annual awards and take meeting notes for conference calls and meetings.
    ~ Manage processes related to the Board of Director Annual Meeting activities:

    # Manage guest invitation's process to specific activities.

    Distribute and track invitations for ASA/FSA anniversaries.
    Arrange gifts and awards for special guests.
    Maintain records of retiring board members' gifts and awards.


    Nominating Committee Management:
    Develop systems for collecting, monitoring, and reporting election nominees.
    Create candidate ballots and collaborate on election materials.
    Monitor the elections timeline and maintain historical election statistics.


    What You'll Need:
    ~ Bachelor's Degree or equivalent experience
    ~3-5 years of project coordination/management experience or supporting higher-level managers/executives
    ~ Experience working with volunteer leaders in an association environment
    ~ Strong verbal and written communication skills; adept at multitasking with attention to detail
    ~ Ability to make administrative decisions and anticipate needs for process improvement
    ~ Advanced analytical and critical thinking skills for organizing and summarizing information
    ~ Demonstrated interpersonal skills for working with diverse groups and senior management
    ~ Expertise in Microsoft Office polling technology, and ability to adapt to new software
    ~ Experience in or other project management software.


    What We Offer:

    Competitive Compensation:

    We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.


    Generous Paid Time Off:

    Achieve a work-life balance with ample paid time off, giving you the flexibility, you need for personal and family responsibilities.


    Professional Development:
    We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.

    Health and Wellness:
    Your well-being is important to us. Enjoy support with financial support for health benefits, wellness programs, and a wellness reimbursement.

    Disability Coverage:
    Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.

    Diversity and Inclusion:
    We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.

    The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law.

    Such action shall include but is not limited to:

    initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.

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