- Coordinates and facilitates administrative support for numerous policy and programmatic committees, including agendas, minutes, scheduling, and other meeting logistics.
- Maintains schedules of grant and program deliverables for division programs.
- Assists program staff with budgets, deliverables, reports, and related correspondence.
- Prepares and copy-edits division memos, letters, spreadsheets, purchase requests/orders, reports, and other documents.
- Coordinates procurements for goods and services, including preparing and disseminating purchase requisitions and authorizations, requests for quotes or proposals, public notices, and processing payments of invoices.
- Compiles and edits data for charts, graphs, and databases, and prepares summaries or reports.
- Reviews invoices, contracts, reports, and other documents for completeness and accuracy.
- Manages paper or electronic filing systems, updating paperwork or maintaining documents as required, and archives documents according to Record Retention Schedule.
- Coordinates orders and receives office supplies.
- Prepares before and after travel documents for division employees per policies and assists with travel arrangements.
- Coordinates preparation and distribution of division documents.
- Greets visitors, responds to inquiries, and directs them to the appropriate person according to their needs.
- Administers the annual inventory process for the division.
- Answers multi-line phones, transfer calls, and takes messages.
- Serves as a backup to the main Receptionist/Administrative Assistant.
- Administrative Assistant Certificate from Austin Community College or similar certification preferred.
- Ability to read, write, and Speak Spanish is preferred.
- Knowledge of file management systems.
- Knowledge of budgets and finances.
- Knowledge of English grammar and rules of composition.
- Skilled in the use of office electronics to accomplish tasks, including computers, photocopiers, scanners, and multiline telephones.
- Skilled in the use of Microsoft Office Suite of products, especially Word, Excel, Outlook, and Sharepoint.
- Skilled in the use of Adobe Acrobat Pro, including advanced features such as editing and assembly of PDFs.
- Skilled in effective oral and written communications.
- Ability to use online meeting software such as Microsoft Teams.
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Administrative Coordinator
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UT Dallas Austin, United States Full timeThe Shared Information Services Team is seeking a highly organized and collaborative team player to serve as our Austin-based Business Office Administrator. This in-person position provides direct support for Information Technology operations in Austin, focusing on administrative ...
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Administrative Coordinator
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Ultimate Staffing Austin, United StatesWe are seeking a versatile individual to fulfill the role of Administrative Support Specialist. In this position, you will be responsible for providing comprehensive administrative support across multiple programs within our organization. Your duties will include coordinating adv ...
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Austin Transit Partnership Austin, United StatesJOB SUMMARY · The Administrative Coordinator is an advanced level job that reports directly to executive level staff and serves to support advanced administrative functions for Executive Vice Presidents (EVP) and Senior Vice Presidents (SVP) across Austin Transit Partnership's (A ...
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Administrative Coordinator
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Meade Engineering, Inc. Austin, United StatesCompany Description: · Meade Engineering is a leading engineering firm. We specialize in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects. With years of experience, our team of expert engine ...
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Ultimate Staffing Services Austin, United StatesJob Description · Job DescriptionWe are seeking a versatile individual to fulfill the role of Administrative Support Specialist. In this position, you will be responsible for providing comprehensive administrative support across multiple programs within our organization. Your dut ...
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LeadingEdge Personnel Austin, United StatesJob Description · Job DescriptionCompany Information: · At LeadingEdge Personnel we thrive on excellence through personal development and continuing improvement through education. Our competitive edge is the tenure we have and our dedicated staff coupled with our focus purely on ...
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Administrative Coordinator
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Raba Kistner Inc. Austin, United StatesJob Description · Job DescriptionRaba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are: · Co ...
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Administrative Coordinator
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Raba Kistner Inc. Austin, United StatesJob Description · Job DescriptionRaba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are: · Co ...
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National Mentor Holdings, Inc. Austin, United StatesNeuro. Restorative, a member of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, Office Coordinator, Administr ...
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Foundation Risk Partners Austin, United StatesFoundation Risk Partners, one of the fastest growing insurance brokerage and consulting firm in the US, is adding a Junior Underwriter to their Apartment Insurance Consultants team in Austin, TX Metro Region. · Summary: · The Junior Underwriter works under the direct supervision ...
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Administrative Coordinator
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Meade Engineering, Inc. Austin, United StatesCompany Description: · Meade Engineering is a leading engineering firm. We specialize in providing innovative and cost-effective solutions for data center builders, cloud providers, and developers of large construction projects. With years of experience, our team of expert engine ...
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22nd Century Technologies, Inc. Austin, TX, United States Full time*Duration: *4 Months *Start Date:* May 27*JOB SUMMARY:* · * The Administrative Coordinator is an advanced level job that reports directly to executive level staff and serves to support advanced administrative functions for Executive Vice Presidents (EVP) and Senior Vice President ...
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Kay Search Group Austin, United StatesPosition: Legal Administrative Assistant/Office Coordinator (Global Law Firm) · Company: International Law Firm · Location: Austin, TX · Comp Package: Base salary up to $65K, Paid Overtime, Bonus, Full Benefits, Tuition Reimbursement, 401K+, etc. · Responsibilities for Legal Adm ...
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Administrative Coordinator
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CAPITAL AREA COUNCIL OF GOVERNMENTS Austin, United StatesThe Administrative Coordinator performs highly complex administrative support for the Emergency Communications division. The position will prepare documents, maintain filing systems, coordinate schedules, plan travel and coordinate office supply purchases. · **Education**:Graduat ...
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Administrative Coordinator
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Capital Area Council of Governments Austin, United StatesOverview: · Essential duties and functions include the following. Other related duties may be assigned. · Coordinates and facilitates administrative support for numerous policy and programmatic committees, including agendas, minutes, scheduling, and other meeting logistics. · Mai ...
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Administrative Office Coordinator N Austin
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National Mentor Holdings, Inc. Austin, United StatesTexas MENTOR, a member of the Sevita family, provides services for adults with intellectual and developmental disabilities and medically complex needs. Office Coordinator Do you want to work in a dynamic work environment where no day is ever the same Office Coordinator, Administr ...
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kay search group Austin, United StatesJob Description · Job DescriptionPosition: Legal Administrative Assistant/Office Coordinator (Global Law Firm) · Company: International Law Firm · Location: Austin, TX · Comp Package: Base salary up to $65K, Paid Overtime, Bonus, Full Benefits, Tuition Reimbursement, 401K+, etc. ...
Administrative Coordinator - Austin, United States - Ultimate Staffing Services
Description
Job Description
Job DescriptionGENERAL DESCRIPTIONPerforms highly complex administrative support for multiple programs including coordinating advisory committees, preparing division documents, maintaining filing systems, purchasing and procurements, and other clerical support functions. Programs supported include air quality, criminal justice planning, geographic information systems (GIS), economic development, regional planning, solid waste, and transportation. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONSEssential duties and functions include the following. Other related duties may be assigned.
Education beyond a standard high school or equivalent may substitute for experience at the direction of the supervisor.
ExperienceAt least two years of experience in general clerical/secretarial/administrative experience required.
EducationGraduation from a standard high school or equivalent required.
Certificationsn/a
PreferredAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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