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    Project Controls Specialist - Chicago, United States - Cotter Consulting

    Cotter Consulting
    Cotter Consulting Chicago, United States

    1 week ago

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    Description

    OVERALL OBJECTIVE: Oversees, directs, and implements program controls processes and systems to provide greater efficiency and accuracy in reporting.


    JOB COMPLEXITY/SCOPE: Responsible for the management and reporting of project data, and the creation and development of programs and processes as well as the implementation of tools/software for a complex program with a broad range of building projects.





    SUPERVISION:
     Independently performs most conventional technical functions. May provide technical direction to a team of professionals and/or support personnel. May supervise junior staff. Reports to Director of Program Controls.


    FLSA STATUS: Exempt


    JOB DUTIES:

    Program Controls Processes


    • Coordinate and provide guidance of data reporting and visualization best practices
    • Work with program management stakeholders and the technical team to develop and manage dashboard reporting tools.
    • Produce and maintain standards and process documentation
    • Act as subject matter expert (SME) for program controls processes and software packages, including potential changes.
    • Contribute as SME to the development of governance, processes, and training materials.
    Document Control


    • Assist in maintaining project calendars and archiving project documentation as well as fulfilling document search requests.
    • Obtain data from client systems for use in project scope development.
    Reporting


    • Track project financial data for commitments, change orders, and expenditures and prepare standard, trending, forecasting, and ad hoc reports / charts.
    • Responsible for coordinating and assembling various summary and detailed recurring reports.
    • Analyze projects to ensure project funding is adequate by performing cost forecasts, cost trends, and accrual of actual costs in collaboration with Project Team.
    • Maintain and control budgets from design concept through project completion.
    • Communicate with management and project teams to elevate and promote dialog with stakeholders to mitigate project issues.
    Requirements


    QUALIFICATIONS AND REQUIREMENTS:


    • Bachelor's degree in Architecture, Engineering or Construction Management
    • Typically requires 5+ years related experience.
    • Ability to use a computer, the Internet, and word processing, spreadsheet, and email software

    REQUIRED COMPETENCIES:

    Flexibility and Adaptability


    • Recovers from disappointments and setbacks.
    • Works effectively with unstructured teams, situations, or environments.
    • Helps others adapt to changing environments and accept new situations.
    Learning Oriented


    • Demonstrates grasp of new information and its implications.
    • Seeks out and relies on others in areas of own limitations.
    • Applies feedback and changes behavior accordingly.
    Oral Communications


    • Speaks well without preparation.
    • Adapts language, tone, structure, and level of detail to the needs of others.
    • Maintains a dialogue in difficult situations.
    Teamwork


    • Coordinates roles, responsibilities, and interdependencies of all team members.
    • Develops an effective working relationship with each team member.
    • Identifies and addresses potential problems or issues within the team.
    Problem Solving


    • Identifies and documents specific problems and resolution alternatives.
    • Helps to analyze risks and benefits of alternative approaches and obtain decision on resolution.
    • Facilitates reconciliation rather than divisiveness among individuals.
    Written Communication


    • Produces written materials relevant to own work and department.
    • Uses organization's guidelines for writing reports, correspondence, documentation, etc.
    • Welcomes and uses feedback/editing assistance.

    PHYSICAL AND MENTAL REQUIREMENTS:

    Job duties in an office setting require the following:


    • Ordinary ambulatory skills sufficient to move throughout the office;
    • The ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects;
    • Good hand-eye coordination; the ability to reach with hands and arms; and arm, hand, and finger dexterity, including the ability to grasp;
    • Close visual acuity to use a keyboard, operate office equipment, prepare and review data and figures, and view a computer monitor;
    • The ability to talk and hear;
    • The ability to work in an upper level of a high-rise office building (Cotter Chicago office and some client offices);
    • The ability to handle temperature changes consistent with inside environmental conditions; and
    • Mental abilities including remembering, reasoning, concentrating to remain on task, reading, problem solving, managing concurrent tasks, and the ability to understand and follow directions.
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