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    Project Management Assistant - Nashville, United States - SSOE, Inc.

    SSOE, Inc.
    SSOE, Inc. Nashville, United States

    1 week ago

    Default job background
    Description

    Overview:

    At SSOE, our growth allows us to offer the opportunities normally associated with a large firm, while embracing the collaborative and supportive culture often found in smaller firms. Youll experience our employee-centric culture that strives to offer a healthy work-life balance, great employee benefits, and a mindset of continuous learning.

    SSOE is looking to hire a Project Manager Assistant to join our team. The selected individual will have the opportunity to support our Facilities Battery/Complex Projects Operation projects and Project Management Team.

    Responsibilities:

    The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

    • Assists Project Managers with day-to-day administrative tasks.
    • Establishes and maintains project filing systems, including design and central project correspondence files.
    • Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing. May provide backup support to Information and Specification Processing.
    • Coordinates printing, updating, and distribution of scope of work manuals and detail books for appropriate branch offices, as well as inter-branch communications for multi-branch projects.
    • Coordinates bulletin and addendum assembly and the coordination of printing and processing. Coordinates all printing, assembly, and distribution of construction documents being issued for bids. Coordinates title blocks for consistency.
    • Handles telephone communication with external customers relative to construction document distribution. May respond to, or initiate inquiries, from internal and external customers.
    • Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
    • Sets up and assists with maintenance of project scheduling, spreadsheets, construction cost estimates, databases, and reports.
    • Attends Administration meetings. May attend project meetings including start-up meetings.
    • .Administers the document transfer procedure. Works with Project Managers to screen and prepare job files for archiving and communicates such procedures.
    • May arrange for lunch and refreshments or prepare conference rooms for meetings.
    • May receive, process and distribute interoffice correspondence and incoming mail relative to project management. Assists Project Managers with the coordination and delivery of outgoing mail (e.g. faxes).
    • May initiate team coordination memos to communicate project issues or coordination problems.
    • May assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.
    • May travel to SSOE branch offices and/or customer facilities for coordination purposes or to provide training.
    • Occasional travel may be required.
    Qualifications:
    • Associate or Bachelor degree-tracked in business related field or high school diploma with minimum two (2) years of experience with data entry and various computer systems and software packages/programs.
    • Must type 55-60 wpm.
    • Must have good verbal and written communication skills.
    • Must possess strong organizational skills and be able to work in a deadline oriented environment.
    • Valid driver's license required. May be waived for international assignments.
    • Salary Range: $50,000 - $60,000/year depending on location, education, experience, and any certifications that are directly related to the position.
    • Benefits include health, dental and vision insurance, life insurance, 401k, PTO & paid holidays.

    #LI-JS1

    #hybrid#

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