- General administrative support – provide executive level administrative assistance.
- Communication management – maintain team and subject focused distribution lists; distribute or cascade messages on behalf of the GI&D team.
- Calendar management – timely scheduling and prioritizing of meetings to ensure they occur within appropriate timelines across time zones, proactively resolve meeting conflicts.
- Travel & Expense (T&E) management - follow T&E policies, assist on business travel arrangement, visa application and reconciliation of business expense reports. Coordinate multi-leg national/international travel including but not limited to hotel, flight / train, car rental, restaurant reservations etc.
- Department events/meetings management - plan and execute a variety of different events and meetings; enable and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials and meeting minutes.
- Issue management - liaise issues to proper resolution support teams related to technology equipment, software applications, facilities, etc.; Independently researches complex issues and escalates urgent issues to proper management teams or individuals for expedited resolution.
- Business operations support - Purchase orders (POs), office supply orders, and other administration services. Incumbent will be the point of contact for SOWs, POs, invoicing, business travel, onboarding etc.
- Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
- Maintains professional and technical knowledge by remaining current with continuous learning modules.
- Collaborate and partner with all administrative associates from other Departments to ensure business needs and goals are met.
- Other duties related to the above within the company, as assigned. Qualifications & Experience
- High School degree
- Administrative or comparable experience; prior Executive Associate experience preferred.
- Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point).
- Concur Travel and T&E, Ariba/SAP, SharePoint, Workday, Room Scheduler experience strongly desired.
- Must have strong interpersonal skills, be a team player and be willing to work in an environment that encourages individual initiative and accountability to the team.
- Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.
- Is responsive, has a sense of urgency, plans ahead while executing on a day-to-day operations, highly motivated to get things done, takes initiative, and have a proven ability to handle confidential matters.
- Must be able to represent the department in a professional manner to internal and external customers and have a proven track record of positively interacting with colleagues at all levels of the organization.
- A collaborative team player who effectively builds relationships with team and other departments and can work independently.
- Demonstrate a growth mindset and be able to learn new tools and systems in an ever-evolving environment.
- Exhibit a positive work attitude, an inclusive mindset, high productivity and a collaborative approach with other employees across a matrix and international environment. Vinay Bhatiya
-
Executive Assistant
4 days ago
Rose International Princeton, United StatesDate Posted: 06/14/2024 · Hiring Organization: Rose International · Position Number: 465892 · Job Title: Executive Assistant · Job Location: Princeton, NJ, USA, 08540 · Work Model: Onsite · Shift: 8.00 am to 5.00 pm · Employment Type: Temporary · Estimated Duration (In months): 1 ...
-
Executive Assistant
3 weeks ago
Coforge Princeton, United StatesExecutive Assistant · Princeton, NJ · We are seeking an experienced Executive Assistant to provide high-level administrative support to our company's executives. The ideal candidate should be organized, detail-oriented, and capable of managing multiple tasks efficiently. · Respo ...
-
Executive Assistant
4 days ago
Coforge Princeton, United StatesJob Title: Executive Assistant · Skills: Microsoft Office Suite, Data entry proficiency, Outlook Calendar · Experience: 5+ Years · Location: Princeton, NJ · Job Type: Full-time · We at Coforge are hiring Executive Assistant to provide high-level administrative support to our co ...
-
Executive Assistant
5 days ago
Rose International Princeton, United StatesDate Posted: 06/14/2024 · Hiring Organization: Rose International · Position Number: 465892 · Job Title: Executive Assistant · Job Location: Princeton, NJ, USA, 08540 · Work Model: Onsite · Shift: 8.00 am to 5.00 pm · Employment Type: Temporary · Estimated Duration (In mo ...
-
Executive Assistant
1 week ago
SNI Companies Princeton, United StatesJob Description · SNI Companies has partnered with a Technology Firm located in Mercer County who is seeking an experienced Executive Assistant to support their CEO. This role is 4 days in the office and 1 day remote, the company's employee tenure is 6-10 years, and they pride th ...
-
Executive Assistant- US
3 weeks ago
MassGenics Princeton, United States ContractInnova Solutions is immediately hiring for an Administrative - Executive Assistant · Position type: Full-time Contract · Duration: 12 Months · Location: Lawrenceville, NJ Onsite) · As an Administrative - Executive Assistant, you will: · The Executive Associate II position will pr ...
-
Executive Assistant
1 week ago
Kelly Services, Inc. Princeton, United States#x. A 0; Manage CEO's calendar and schedule appointments, meetings, and travel arrangements. Screen and prioritize incoming calls, emails, and correspondence for the CEO. Prepare and edit correspondence, presentations, and reports on behalf of the CE Executive Assistant, Executiv ...
-
Executive Assistant
1 week ago
Select Source International Princeton, United StatesJob Description · Job DescriptionTitle: Administrative Assistant III · Location: 400 College Road East Princeton NJ 08540 · Duration: 12 months · Shift: 1st Shift: · Pay: $30.00 per hour on W2 · Description: · WHAT YOU'LL DO · • Provide administrative support for the DVP, Gener ...
-
Executive Legal Assistant
2 weeks ago
SNI Companies Princeton, United States Full timeJob Description · A food manufacturer in North Jersey is looking for an Executive Legal Assistant to be under the supervision of the Vice President and General Counsel, the candidate will be responsible for providing legal,administrative and clerical support in the Corporate Lega ...
-
Executive Assistant
1 week ago
GENMAB A/S Princeton, United StatesAt Genmab, we're committed to building extra[not]ordinary futures together, by developing antibody products and pioneering, knock-your-socks-off therapies that change the lives of patients and the future of cancer treatment and serious diseases. From our people who are caring, ca ...
-
Executive/Personal Assistant to CEO of
2 weeks ago
Blue Sea Products Princeton, United StatesTitle · Executive/Personal Assistant to CEO of Blue Sea Products, LLC. · About Blue Sea Products: · Headquartered in Princeton, NJ, Blue Sea Products was established in 2005 and has developed into a world-class vertically integrated seafood company. Our mission: To delight our cu ...
-
Executive Assistant
1 week ago
Novo Nordisk Plainsboro, United StatesAbout the Department · The Cardiometabolic Sales Team leads the US sales efforts for Novo Nordisk's robust cardiometabolic product portfolio, which includes world class therapies for the treatment of diabetes, obesity, and the reduction of adverse cardiovascular events. As part o ...
-
Executive Assistant
1 week ago
BioSpace Plainsboro, United StatesJob Details · About the Department · The Cardiometabolic Sales Team leads the US sales efforts for Novo Nordisk's robust cardiometabolic product portfolio, which includes world class therapies for the treatment of diabetes, obesity, and the reduction of adverse cardiovascular eve ...
-
Executive Administrative Assistant
1 week ago
Select Source International Princeton, United StatesJob Description · Job DescriptionJob Title: Administrative Assistant III · Location: 400 College Road East, Princeton, NJ 08540 · Duration: 12 Months Contract (with possible extension) · Pay Rate/Range: $28/hr on w2 w/o benefits. · What you'll do: · Provide administrative support ...
-
Executive Assistant 4,500 to 8,000 euros"
3 weeks ago
Velocity Enterprises Ten Mile Run, United StatesYour tasks: · • You support the management, take on organizational tasks · • You create templates, presentations, calculations and coordinate offers, appointments (optional: participation in on-site appointments) · • You actively participate, organize, and contribute your own ide ...
-
Senior Executive Assistant
1 day ago
BioSpace Plainsboro, United StatesJob Details · About the Department · Our East Coast Global Development Hub brings together the best minds in life science innovation with facilities in Lexington, MA and Plainsboro, NJ. We support programs from early research through late-stage clinical development. We are build ...
-
Senior Executive Assistant
1 day ago
Novo Nordisk Plainsboro, United StatesAbout the Department · Our East Coast Global Development Hub brings together the best minds in life science innovation with facilities in Lexington, MA and Plainsboro, NJ. We support programs from early research through late-stage clinical development. We are building for the fut ...
-
Executive Assistant
3 weeks ago
Coforge Limited Princeton, United States**Responsibilities**: · - Manage executives' calendars and set up meetings. · - Screen and direct phone calls and distribute correspondence. · - Make travel arrangements and prepare detailed itineraries. · - Conduct research and compile data for reports. · - Assist in the prepara ...
-
Executive Assistant
3 weeks ago
Coforge Technologies Princeton, United StatesJob description · We at Coforge have an urgent need for Executive Assistant which will be onsite opportunity. If interested, please feel free to reach me at # extn 11391. · - Seven to Ten years' prior experience in supporting a senior executive or team. · - A detail-oriented self ...
-
Executive Assistant
2 weeks ago
Novo Nordisk Plainsboro, United States**About the Department** · The Cardiometabolic Sales Team leads the US sales efforts for Novo Nordisk's robust cardiometabolic product portfolio, which includes world class therapies for the treatment of diabetes, obesity, and the reduction of adverse cardiovascular events. As pa ...
Executive Assistant- US - Princeton, United States - Innova Solutions
Description
Innova Solutions is immediately hiring for an Administrative - Executive AssistantPosition type: Full-time Contract
Duration: 12 Months
Location: Lawrenceville, NJ Onsite)
As an Administrative - Executive Assistant, you will:
The Executive Associate II position will provide administrative support for the Chief Inclusion & Diversity Officer as well as the members of the Global Inclusion & Diversity (GI&D) team. This individual will perform highly diverse administrative duties, which by nature of the position may involve high level contact and exposure to confidential information necessitating the use of tact, diplomacy, discretion, and judgment. Must have proven competencies and excel in organization, prioritization, multi-tasking, communication skills, as well as the ability to remain poised and focused in a fast-paced working environment.
Key Responsibilities
Associate- Recruitment
PAY RANGE AND BENEFITS:
Pay Range*: $ $47.00 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
