- Provide administrative support for the DVP, General Manager, and Director, of Business Excellence. This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination.
- Prepare and assemble communications for the commercial leadership teams and external agencies to include notices, agendas, and other materials.
- Assist with the administration of compliance matters.
- Administer the review, approval, coding, purchase order creation and payment of invoices and the ability to follow up and resolve problems related to invoices.
- Maintain organization charts, US commercial fleet assignments and reporting, and similar assignments.
- Prepare presentations integrating Excel, Word, PowerPoint and Visio files and content in order to create executive level presentations and reports.
- Calendar management requiring interaction with both internal and external executives and assistants.
- Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.
- Coordinate complex domestic and international travel plans, including expense reporting and reimbursement.
- Perform general administrative tasks (filing, scanning and data entry).
- Maintain legal documents and records as necessary.
- Organize and maintain digital filing in MS Teams and SharePoint.
- Complete other projects as assigned.
- Calendaring, Travel Plans, Meeting Coordination, Travel logistics, Diligence, Details, Work Seems across stake holders, Advance Microsoft Office, PowerPoints, Work Charts.
- 5+ years of previous executive administrative support experience for senior leadership is required.
- Associate's degree required, bachelor's degree strongly preferred or equivalent combination of education and experience.
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) is required.
- Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion.
- Excellent interpersonal, written and oral communication skills.
- Highly organized office administration skills, with strong attention to detail.
- Ability to proactively manage projects and willingness to pitch in as needed.
- Ability to work independently with attention to Abbott's goals and interests.
- Advanced proficiency in formatting, proofreading, and editing correspondence and other documents.
- Ability to learn new software applications with ease.
- Creative problem-solving and decision-making skills. Flexible and adapts to change.
-
Training for Administrative Assistant
3 weeks ago
Velocity Enterprises Princeton, United StatesShow commitment. Advance your career. You are not just working for any company, but learning for your future. In a modern learning and training environment, you will be trained by experienced professionals. Later on, you can become a master or specialist or start a civilian or mi ...
-
Administrative Assistant
4 days ago
Collabera Princeton, United StatesWe are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Princeton, NJ. This role will provide essential support to three leaders, ensuring their daily operations run smoothly. The ideal candidate will be adept at managing calendars, ...
-
Administrative Assistant
5 days ago
Zufall Health Plainsboro Township, United StatesPosition Summary · Under the direction of the SVP of Nursing and Clinical Services, the Clinical Administrative Assistant provides administrative support to the prenatal and subspecialties programs of the center. · Essential Functions, Duties and Responsibilities · Provides admin ...
-
Administrative Assistant
6 days ago
Collabera Princeton, United StatesJob Description: · Duties: · Provide administrative support for the DVP, General Manager, and Director, Business Excellence. · This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination. · Prepare and assemble comm ...
-
Administrative Assistant
1 week ago
Collabera Princeton, United StatesJob Description · Job DescriptionJob Description:Duties:Provide administrative support for the DVP, General Manager, and Director, Business Excellence. · This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination. ...
-
Administrative Assistant
4 weeks ago
Van Dyck Law Princeton, United StatesJob Description · Job DescriptionWe're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all outreach and questions in a friendly and timely manner, implementing office standards to streamline our processes, and s ...
-
Administrative Services Assistant
1 week ago
University Of Kentucky Princeton, United States Part timeRequired License/Registration/Certification · Driver's license. Physical Requirements Lifting, pushing, or pulling of objects up to 50 lbs. Sitting for long periods of time. · Shift Monday-Friday (8:00 a.m. – 5:00 p.m.), approximately 10 hours per week; occasional · nights, week ...
-
Sales Administrative Assistant
4 days ago
Integration International Inc. Plainsboro, United StatesPosition Title: Sales Administrative Assistant · Location: Plainsboro, NJ · Duration: 05 Month Contract (Possibilities of extension or conversion) · Description: · Support sales executives to manage their accounts, both externally (with clients) and internally, by managing proje ...
-
Program Administrative Assistant
1 week ago
LHH Recruitment Solutions Princeton, United StatesJob Description · Job DescriptionJob Title: Administrative Assistant · Location: 100% Remote (Based out of New Jersey) · Pay Rate: $27 - $29 per hour · Job Type: 6-Month Contract · Responsibilities: · Perform a variety of administrative tasks including managing emails, scheduling ...
-
Administrative Assistant I
4 days ago
SPECTRAFORCE Plainsboro, United StatesJob Title: Administrative Assistant I · Location: Plainsboro, NJ -- onsite · Duration: 4-5 months (transitional need primarily due to someone coming back from leave and related shifts in responsibilities) · Pay Rate: $27.89/hr · SCHEDULE: this role is NOT FULL TIME: approximately ...
-
Administrative Assistant III
1 week ago
Experis Princeton, United States ContractOur client, the medical device manufacturing industry, is seeking an administrative assistant to join their team. . The ideal candidate will have supported more than 3 leaders in calendaring travel plans and meeting coordination, which will align successfully in the organization. ...
-
Administrative Assistant II
4 days ago
SPECTRAFORCE Plainsboro, United StatesJob Title : Administrative Assistant II · Location: Plainsboro, NJ 08536 · Duration: 06 Months · This position's starting pay is: $22.00/hr. · Description: · Performs administrative and office support activities for Director of Operations at the CMC. Duties may include organizing ...
-
Administrative Assistant I
4 days ago
Proclinical Staffing Plainsboro, United States Part timeAdministrative Assistant I - Contract, Part-time - Plainsboro, NJ · Proclinical is seeking a dedicated and organised Administrative Assistant for a part-time, temporary contract position. · Primary Responsibilities: · This position is ideal for someone who thrives in a dynamic e ...
-
Administrative Assistant III
1 week ago
Techlink Systems Princeton, United StatesJob Description · Job DescriptionJob Title: Administrative Assistant III · Client: ABBOTT Labs · Location: Princeton, NJ (onsite) · Contract Duration: Contract until 07/18/2025 (potential contract extension) · Work Hours: Monday to Friday (8AM - 5PM) · Salary: $33/hour · Descript ...
-
Administrative Assistant II
2 weeks ago
DivIHN Integration Inc Princeton, United StatesDivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 200 ...
-
Administrative Assistant III
1 week ago
Techlink Systems Princeton, United StatesJob Description · Job DescriptionJob Title: Admin Assistant III · Location: Princeton, NJ, USA, 8540 ONSITE · Contract Duration: 1 year · Hours: 8am - 5pm · Client: Abbott Laboratories · Client job ID: ABOJP · Description: · Our location in Princeton, NJ currently has an opportu ...
-
Legal Administrative Assistant
1 week ago
Trandon Associates, Inc Princeton, United StatesJob Description · Job DescriptionFull Service law firm seeking a Legal Adminstrative Assistant to join their team. · QUALIFICATIONS: · 1+ years administrative experience out of a law firm · Experience out of residential foreclosure · Experience with LPA/Temp preferred · HYBRID sc ...
-
Administrative Assistant III
4 days ago
Blue Star Partners LLC Princeton, United StatesJob Description · Job DescriptionJob Title: Administrative Assistant III · Location: Princeton, NJ – 100% Onsite – Local candidates only · Period: 07/15/2024 to 07/18/2025 – possibility of extension · Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) · Rate: $2 ...
-
Sales Administrative Assistant
4 days ago
Integrated Resources, Inc ( IRI ) Plainsboro, United StatesTitle: Sales Office Associate · Location: Plainsboro NJ · Contract: 5 months with possibility to extend. · Education: · High School Diploma Required · Associate's degree preferred · Prefer 2 years Admin Experience · Skills: · Computer literacy required - Microsoft products to inc ...
-
Part-time Administrative Assistant
2 weeks ago
J & J Staffing Resources Princeton, NJ, United States Part timeOur client, a construction management services firm in Princeton, NJ, is seeking a dynamic *Part-Time Administrative Assistant*. This role is crucial in providing administrative support to senior management and ensuring smooth office operations. This is a *fully onsite position ...
Executive Administrative Assistant - Princeton, United States - Select Source International
Description
Job Description
Job DescriptionJob Title: Administrative Assistant III
Location: 400 College Road East, Princeton, NJ 08540
Duration: 12 Months Contract (with possible extension)
Pay Rate/Range: $28/hr on w2 w/o benefits.
What you'll do:
Education and experience you'll bring:
Ability to prioritize and manage workload and meet deadlines in a changing and fast-paced environment.
Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.
