- Plan and prepare the quarterly board meetings, shareholder meetings, external and/or internal meetings including technical setup, presentations, printed materials, room setup and remote dial in, and food as needed).
- Prepare CEO presentations including materials and formatting.
- Fully manage the CEO's work calendar and share it with his personal calendar.
- Send text reminders to the CEO regarding upcoming meetings - one approximately half an hour before, one approximately 15 minutes before, and one approximately 5 minutes before.
- Ensure there is clear communication with the CEO by identifying the best route of information sharing including Todoist, text, email, and/or phone and establishing a weekly catch-up meeting.
- Handle all of the CEO's travel logistics including flight, hotel, rental car, restaurant and offsite venue reservations.
- Review CEO's work email and alert him to any seemingly important message he has not yet responded to or has not yet read.
- Be extremely alert and aware of communications between the CEO and third parties to ensure that opportunities for collaboration, requests for help, invitations for attendance and other important matters are not overlooked.
- Proactively prepare for important CEO meetings by gathering information about the additional attendees prior to and after the event and drafting follow up thank you notes to attendees to be sent within 24 hours of the meeting if possible.
- Handle the CEO's expense reporting in a timely manner in coordination with Accounting and ensure that all required information is available and included prior to submission.
- Serve as the main point of contact for visitors who ring our doorbell.
- Experience supporting professionals in an administrative capacity, C-Suite executive team members highly preferred.
- Superb organizational skills and attention to detail.
- Exceptional verbal and written communication skills (experience proofreading or editing documents is very helpful).
- Outgoing and self confident.
- Demonstrate flexibility, willingness to be agile to change needs and priorities.
- Strong problem-solving skills.
- Self-motivated to anticipate needs and demonstrate proactive work style.
- Strong interpersonal skills with an ability to establish relationships quickly across all departments and levels of the organization.
- High degree of emotional intelligence to ensure communication is appropriate at all times.
- Demonstrates punctuality and reliability to ensure availability to meet needs of the CEO.
- Willingness and ability to adjust work hours (including weekends) as needed.
- Unlimited PTO
- Medical, Dental, Vision
- FSA & HSA
- 401k
- Company paid life & supplemental life
- Wellness Reimbursement
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Marketing Coordinator
5 days ago
GH Logistics, LLC San Antonio, United StatesAJG Transport is a leading trucking company based in San Antonio, TX, specializing in transporting general freight and frozen commodities. Our focus extends beyond transportation services; we are dedicated to business development, leadership, and eventually consulting within the ...
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Executive Assistant
3 weeks ago
Gonzaba Medical Group San Antonio, United StatesGeneral Summary: The Executive Assistant will be responsible for managing the day-to-day operations of the Executive Office while serving as primary liaison to internal and external contacts on behalf of the CEO. Functions as an extension of the CEO by anticipating needs and proa ...
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Executive Assistant
4 weeks ago
SeeKing HR San Antonio, United StatesThe Executive Assistant assists in the support of strategic planning and plays an active behind-the-scenes role in supporting agency business including board and development administrative efforts. The Executive Assistant provides administrative support to the President & CEO, se ...
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Executive Assistant
1 week ago
GOOD SAMARITAN CENTER OF SAN ANTONIO San Antonio, United StatesJob Details · Job Location · Main Campus - San Antonio, TX · Position Type · Full Time · Education Level · 4 Year Degree · Salary Range · $45, $52,000.00 Salary · Travel Percentage · Up to 25% · Job Shift · Day · Job Category · Admin - Clerical · Description · Job Title: Executiv ...
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OTP - Medical Director
2 weeks ago
BayMark Health Services San Antonio, United StatesJob Description · Medical Director - San Antonio, Texas · Schedule: 15 hours weekly · Tuesday, Wednesday, Thursday (Spread across two mornings for intakes) · MedMark Treatment Centers provides opiate addiction treatment for individuals in San Antonio, TX in a comfortable, outpati ...
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OTP - Medical Director
15 hours ago
BayMark Health Services San Antonio, United StatesJob Description · Medical Director - San Antonio, Texas · Schedule: 15 hours weekly · Tuesday, Wednesday, Thursday (Spread across two mornings for intakes) · MedMark Treatment Centers provides opiate addiction treatment for individuals in San Antonio, TX in a comfortable, outpati ...
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OTP - Medical Director
2 weeks ago
BayMark Health Services San Antonio, United StatesJob Description · Medical Director - San Antonio, Texas · Schedule: 20 hours weekly (4 hours daily) · Tuesday, Wednesday, Thursday + (Spread across two mornings for intakes) · MedMark Treatment Centers provides opiate addiction treatment for individuals in San Antonio, TX in a co ...
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Personal Assistant
3 weeks ago
US Got People San Antonio, United StatesJob Overview: · We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. As a Personal Assistant, you will provide administrative support to ensure the smooth operation of our office and assist with various tasks to help manage th ...
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Chief Nursing OFCR Hosp
2 weeks ago
South Texas Spine & Surgical Hospital San Antonio, TX, United StatesChief Nursing Officer · Knowledge, Skills & Abilities: · The Chief Nursing Officer, in collaboration with the CEO and the Governing Board, is responsible for leading day-to-day operations to facilitate organizational success related to clinical strategic goals and objectives in a ...
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Clinical Program Planner
1 week ago
CentroMed San Antonio San Antonio, United StatesJob Type · Full-time · Description · COMPANY OVERVIEW · CentroMed is a 501(c)3 non-profit organization that provides healthcare for all populations across the greater San Antonio area. · Founded in 1971 by CEO and President Ernesto Gomez, PHD, CentroMed has grown from a community ...
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Director of Bus Dev
3 weeks ago
Shurmed Ems LLC San Antonio, United StatesJob Description · Job Description · A highly motivated professional who combines marketing, business relationship, strategic planning and interpersonal skills to improve the quantity and quality of the business base for ShurMed EMS. · The Director of Business Development report ...
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Administrative Assistant, President's Office
14 hours ago
Hispanic Association of Colleges and Universities San Antonio, TX, United States:SUMMARY · Reporting to the Executive Assistant to the President and CEO, the Administrative Assistant facilitates the efficient operation of the President's Office by performing various administrative and clerical tasks. Duties of the Administrative Assistant include providing s ...
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Procurement Surgeon
1 week ago
TEXAS ORGAN SHARING ALLIANCE San Antonio, United StatesJob Details · Job Location · Central Region - San Antonio, TX · Description · Texas Organ Sharing Alliance (TOSA), founded in 1975, is one of 57 federally designated Organ Procurement Organizations (OPOs) in the United States. TOSA is committed to a mission of saving lives throug ...
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Director of Nursing- Addiction Treatment
3 weeks ago
Summit BHC San Antonio, United StatesDirector of Nursing- Addiction Treatment | Stone River Recovery Center | San Antonio, Texas · About the Job: · The Director of Nursing is responsible and accountable for providing professional nursing care to clients. Directs, plans, coordinates, monitors and supervises the effec ...
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Fraud Analyst
2 weeks ago
TEKsystems San Antonio, TX, United StatesDescription: · Identifies and manages existing and emerging risks that stem from business activities and the job role. · Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled. · Follows written risk and compliance polici ...
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Operations Support Specialist
6 days ago
FireSeeds San Antonio, United StatesCLIENT SUMMARY · C12 is the nation's largest network of Christian CEOs, business owners, and executives. Located in major metro areas across the United States, they are the leader in the movement of God in and through the marketplace. C12 Business Forums serves businesses with 1 ...
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Vice President of Finance
1 week ago
The Hotel Emma San Antonio, United StatesThe Vice President of Finance forms part of the Hotel and Company Executive Leadership Team who collectively make key strategic and operational decisions for Hotel Emma and the future of Hotel Emma Management. The VP of Finance is responsible for safeguarding the hotel assets and ...
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Chief Nursing OFCR Hosp
3 weeks ago
South Texas Spine & Surgical Hospital San Antonio, TX, US, United StatesChief Nursing Officer · Knowledge, Skills & Abilities: · The Chief Nursing Officer, in collaboration with the CEO and the Governing Board, is responsible for leading day-to-day operations to facilitate organizational success related to clinical strategic goals and objectives in a ...
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Vice President of Finance
2 weeks ago
Hotel Emma San Antonio, United StatesThe Vice President of Finance forms part of the Hotel and Company Executive Leadership Team who collectively make key strategic and operational decisions for Hotel Emma and the future of Hotel Emma Management. The VP of Finance is responsible for safeguarding the hotel assets and ...
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Administrative Assistant, President's Office
1 week ago
Hispanic Association of Colleges and Universities Balcones Heights, United States:SUMMARY · Reporting to the Executive Assistant to the President and CEO, the Administrative Assistant facilitates the efficient operation of the President's Office by performing various administrative and clerical tasks. Duties of the Administrative Assistant include providing s ...
Executive Assistant to CEO - San Antonio, United States - Xenex
Description
NO AGENCIES PLEASE
Xenex Disinfection Services is looking for a passionate Executive Assistant to help further Xenex's competitive edge.
Xenex's patented services and solutions help facilities reduce the number of pathogens missed during manual cleaning and reduce environmental contamination.
As an employee of Xenex, you will be part of a rapidly growing organization that is changing the way healthcare professionals and many other business leaders think about and manage microbial reduction.
We are looking for candidates who are willing to give their all in this role.In exchange for your passion and dedication, we can offer you an entrepreneurial and rewarding environment where employees are highly respected and valued.
OVERVIEW
The Executive Assistant role is a key support position for the company assisting our Chief Executive Officer.
The role acts as an ambassador of the organization, internally and externally, so they must exemplify our company culture at all times while managing a multitude of duties and projects that will likely carry competing and conflicting levels of priority and high levels of confidentiality.
The Executive Assistant to the CEO is responsible for the following:RESPONSIBILITIES
MINIMUM QUALIFICATIONS
* $65,000 - $70,000 (commensurate with experience)
Xenex is an Equal Opportunity Employer.
It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status assuming an individual can perform the essential functions of the job.
Reasonable accommodations will be made on a case-by-case basis to enable individuals with disabilities to perform the essential functions.
Executive Assistant to CEO professionals in San Antonio
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Rosa Ramirez
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Jay Mulligan
Business Management Major
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John Denny
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dyana matthews
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curtis rhodes
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Ingrid Glueck-Maldonado
Chief Financial Officer