Administrative Assistant - Saint Paul, United States - MV Ventures

MV Ventures Saint Paul, United States

3 days ago

Description

Job Description

JOB TITLE:

Administrative Assistant

LOCATION:

MV Ventures

2685 Vikings Circle

Eagan, MN 55121

TYPE/COMPENSATION:

Full-time, Regular

SUMMARY:

MV Ventures ("MVV") is seeking a dynamic Administrative Assistant to provide support to the organization and

excellent customer service to our team, partners, and stakeholders. We are looking for a master multitasker with

amazing communication skills and a can-do attitude. Along with a helpful and positive presence in the workplace, our

ideal candidate would have a passion for professionalism, productivity, and organization. As the MV Ventures

portfolio expands, there will be potential for growth with this position.

ROLES AND RESPONSIBILITIES:

• First Impressions – Greet & assist all guests and vendors, maintain appearance of front desk and office,

phone screenings and email review, routing to the appropriate parties

• Calendar Management – meeting, interview, & event scheduling, room reservations, resolving calendar

conflicts, maintaining agendas, manage travel and hotel arrangements

• Office Set Up – Organize and maintain employee desk layouts and setup, maintain office supplies inventory,

vendor lists, maintenance tasks, and service requests, assist with sourcing and procurement

• Department support – provide support to all departments, with a focus on HR/Operations and Construction

• Construction Department duties include assembling and managing subcontract agreements, change orders,

drawings, specifications, RFI's, submittals, punchlists, invoicing, lien waivers, and project close-out

• Community Interaction – Provide positive and professional communication via phone, email, social media,

website, etc., represent MVV with other community entities, at events, and throughout campus

• Employee Engagement – Assist in facilitating and/or providing training (including orientation) to employees,

assist with planning and execution of company-wide events, trainings, meetings, etc., assist with job

postings and interview processes

• Other – Special projects and other work functions as directed

EXPERIENCE AND TECHNICAL KNOWLEDGE:

• 2+ years of experience in an administrative role, with multi-departmental support

• Ability to work in a fast paced environment, expect the unexpected

• Excellent attention to detail, professional curiosity, and resilience

• Desire to be proactive, anticipate problems by bringing solutions, and create a positive experience for others

• Strong commitment to diversity, equity, and inclusion, and proven ability to work effectively with a diverse

group of employees at all levels in an organization

• Strong verbal, written, and interpersonal skills with a proven track record to build trust and rapport quickly

• Must possess a high level of integrity, professional composure, and confidentiality in all situations

• Some college or related professional training required; Bachelor's degree preferred

• Proficiency with Microsoft Office 365 suite

• Experience with Construction processes, software such as Procore, Bluebeam preferred but not required

PHYSICAL DEMANDS:

• Must be able to lift, push, pull and/or move up to 30 lbs. Will be seated during majority of workday, though

will be on your feet and mobile for extended periods depending on job duty.

• Regularly performs computer work and operates office equipment.

NOTE:

This job description is not an exhaustive list of skills, duties responsibilities or working conditions.

This position complies with MV Ventures policies and procedures, Fair Housing, Americans with Disabilities Act, Fair

Credit Reporting Act, and other laws and regulations governing commercial and multi-family housing operations. MV

Ventures is an Equal Opportunity/Affirmative Action employer, and encourages historically underrepresented

applicants, including women, minorities, individuals with disabilities, and protected veterans to apply.

HOW TO APPLY:

Please provide a resume and three (3) professional references to info

BENEFITS:

MV Ventures provides benefits to all full-time employees that include, but are not limited to: Health, Dental, & Vision

Insurance, employer paid Life Insurance, Health Savings Account, Flexible Spending Account, Paid Time Off, Cell

phone allowance, 401(k) & 401(k) match.

WHO WE ARE:

MV Ventures Management, LLC d/b/a MV Ventures, a Wilf family-owned company, is a full-service real estate owner,

developer, general contractor, and property management organization in Minnesota. Our mission is the development,

construction, management, and activation of best-in-class destinations that transcend generations.

MV Ventures' flagship campus, Viking Lakes, located in Eagan, MN, is a 200-acre, mixed-use master development

featuring best-in-class commercial, office, medical, entertainment, retail, and residential properties. Anchored by

the Minnesota Vikings World Headquarters and Practice Facility, Viking Lakes is also home to the 4-star Omni Viking

Lakes Hotel, Twin Cities Orthopedics Clinic and Training HAUS, newly -expanded Viking Lakes Residences, and a

variety of sports-centric office tenants that make for a dynamic to live, work and play environment.

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