Jobs
>
Administrative Assistant
>
Portland

    Administrative Assistant - Portland, United States - The Nabo Group

    The Nabo Group
    The Nabo Group Portland, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job DescriptionSalary: $15-25 per Hour DOE

    Description

    The Nabo Group seeks a motivated individual to assist Portfolio Managers in the management of their portfolios of communities (Condominiums & Homeowner Associations).

    Our growing company seeks an Administrative Assistant or Property Coordinator with work experience in customer service and maintenance.

    We provide a relaxed, but professional, friendly work environment. We are looking for the right fit -- an individual who is a team player and will help our company grow to the next level.

    COMPANY OVERVIEW

    The Nabo Group is a Property Management firm focused on HOA & Condominium Management that operates in DC Metro Area and Maine.

    We have the BIG goal of expanding into new markets and doubling the portfolio of units under management by 2025. Property management is our bread and butter here at The Nabo Group and will continue to be the foundation that gets us to exceed our goals—that's where you come in.

    POSITION OVERVIEW

    The Administrative Assistant / Property Coordinator is responsible for providing support to the dedicated Portfolio's. The successful Administrative Assistant effectively interacts with internal and external customers including homeowners, vendors, board members, and committee members, as well as onsite staff, various departments over regional offices, and within the branch office.

    JOB DUTIES & REQUIREMENTS

    Main Job Duties:

    • Respond to routine customer service requests and handle appropriately – i.e. trash not picked up, contact vendor to cure
    • Assist in obtaining bids/following up with vendors on the status of bids
    • Make calls/troubleshoot utility issues
    • Update work orders and action items
    • Send weekly and monthly portfolio reports
    • Assist in managing parking passes/parking pass tracking
    • Make calls/troubleshoot utility issues, and report any issues to PM and progress.
    • Assist in obtaining bids/following up with vendors on the status of bids, and obtain the required documents from new vendors. Report any issues to PM and progress.
    • Respond to customer requests regarding non-pick-up trash, contact the vendor and ensure pick-up. Report any issues to PM. Provide PM information to send notice to Owners.On call participation

    Requirements:

    • Minimum 3 years of experience in Customer Service roles
    • Professional customer service skills.
    • Exceptional communication skills both written and verbal with a polished, professional, and friendly demeanor.
    • Knowledge of communities/property/real estate and homeowner's associations helpful.
    • Time management and time critical prioritization skills

    Benefits Package Includes:

    • Competitive Pay
    • Annual Bonus
    • Unlimited PTO
    • 100% Employer-paid Health, Dental, Vision for team member
    • Continued Education
    • Voluntary Benefits (Life Insurance, Disability, 401k)
    • Hybrid Work from Home Policy
    • And more...

    Job Information

    • Workplace Type: Hybrid
    • Location: Portland, ME (Work From Home Hybrid Policy Applies)
    • Company Name For Job: The Nabo Group
    • Position Title: Administrative Assistant/Property Coordinator
    • Industry: Property Management
    • Job Function: Administrative
    • Job Type: Full-Time

    The Nabo Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

  • THE STUDIO

    Administrative Assistant

    1 week ago

    THE STUDIO Falmouth, United States

    PLEASE CONTACT ME BY PHONE AT THE INSTEAD OF EMAIL. · Overview: · PAID IN CASH. we are seeking an administrative assistant for 75 year old woman needs help with tasks such as the following: · organizing office file cabinets · keeping track of bills, · booking appointments, · help ...

  • InterMed, P.A.

    Administrative Assistant

    1 day ago

    InterMed, P.A. South Portland, United States

    **ESSENTIAL FUNCTIONS** · - Facilitates internal patient transfers · - Facilitates approved provider schedule changes in electronic medical record · - Manages AMION and TeleMed for OB provider schedules · - Monitors physicians schedule, adjusts for vacation times and updates pod ...

  • RSU 16

    Administrative Assistant to The Superintendent

    1 week ago

    RSU 16 Poland, United States

    Administrative Assistant to the SuperintendentRSU 16, Poland, Minot, Mechanic FallsThe purpose of this position is to provide comprehensive support in the areas of clerical services and organizational services to the Superintendent of School.Qualifications: High School Graduate A ...

  • UPMC

    Administrative Assistant, Cancer Center

    3 weeks ago

    UPMC Cumberland, United States

    **The Cancer Center at UPMC Western Maryland is searching for an Administrative Assistant This is a full-time, day shift position that does not require weekends or holidays If you are an experienced administrative professional with a passion for helping others, make sure to read ...

  • Falmouth Public Schools

    Middle School Administrative Assistant

    1 week ago

    Falmouth Public Schools Falmouth, United States

    Experience with PowerSchool student information system is desirable. PERFORMANCE RESPONSIBILITIES: Type a variety of memos, correspondence, reports, forms, brochures, and related materials from notes or rough drafts.Answer telephone, greet the public, refer people to appropriate ...

  • Maine Properties, LLC

    Rental Administrative Assistant

    3 weeks ago

    Maine Properties, LLC Scarborough, United States

    **Job description** · Maine Properties, LLC is currently looking for a Rental Administrative Assistant to join our team. Maine Properties, LLC has been an integrated, family-owned building development and property management company. We have grown steadily, developing, building, ...

  • SARAH Inc

    Administrative Data Assistant

    1 day ago

    SARAH Inc Westbrook, United States

    : · Be part of an organization working to enrich the lives of all individuals with differing abilities. We have a part-time opportunity to be a key part of an administrative team that supports a dynamic group of therapists who provide in-home support for children with disabilitie ...

  • Patriot Mechanical

    Administrative Assistant

    2 weeks ago

    Patriot Mechanical Gorham, United States

    Multiple office tasks in assisting day to day office operations. Must have good customer communication skills, and must be computer proficient in windows specifically excel. Must be able to multi-task in high pace environment. · **Added benefit**: · After one year of service, emp ...

  • Cigniti

    HR Administrative Assistant/receptionist

    1 week ago

    Cigniti Westbrook, United States

    **Requisition Title: Learning & Talent Operations Specialist** · **Description: Normal Business Hours - Flexible Start Time** · 7:30AM - 4:00PM · 8:00AM - 4:30PM · 8:30AM - 5:00PM · **8 months contract** · **Westbrook, Maine** · This position will be supporting the Insights progr ...

  • Biddeford Schools Department

    Administrative Assistant

    1 week ago

    Biddeford Schools Department Biddeford, United States

    JobID: 2713 · **Position Type**: · Secretarial or Business Office Staff/Secretary-school year**Date Posted**: · 4/24/2024**Location**: · John F. Kennedy SchoolWe are seeking an individual to fill a **One-year Only - Administrative Assistant** position. · **Qualifications**: · - H ...

  • Cremation of Southern Maine

    Administrative Assistant

    3 weeks ago

    Cremation of Southern Maine Springvale, United States

    **Cremation of Southern Maine **is offering an exciting employment opportunity for an **Administrative Assistant**. This is a part-time opportunity with a schedule of 16-20 hours per week based out of our Springvale location. There may be future opportunities for additional hours ...

  • Weston Associates

    Administrative Assistant

    3 weeks ago

    Weston Associates Lewiston, United States Part time

    **Summary Description**: · **We are a well established real estate management company with properties in the Lewiston Maine area.** · We are looking for an Administrative Assistant to perform various duties covering several different locations to provide a high level of service t ...

  • Lewiston Public Schools

    Administrative Assistant

    2 weeks ago

    Lewiston Public Schools Lewiston, United States

    **SUMMARY**: Serve as administrative assistant to the Director and support the Next STEP program in communicating information, problem solving, and completing tasks related to material acquisition, cash handling, record keeping and building permits.Salary Range: $17.21-$21.18ESSE ...

  • KMA Human Resources Consulting

    Administrative Assistant

    3 weeks ago

    KMA Human Resources Consulting Portland, United States

    Administrative Assistant · PDI – Player Design Inc · Westbrook/Portland, ME · We are working with our client Player Design, Inc in seeking an Administrative Assistant, to be based in their Westbrook, Maine office. · Requirements of the Administrative Assistant: · High school dipl ...

  • KMA Human Resources Consulting

    Administrative Assistant

    2 days ago

    KMA Human Resources Consulting Portland, United States

    Administrative Assistant · PDI – Player Design Inc · Portland, ME · We are working with our client Player Design, Inc in seeking an Administrative Assistant, to be based in their Portland, Maine office. · Requirements of the Administrative Assistant: · High school diploma · 3 yea ...

  • Exceptional Admins, LLC

    Administrative Assistant

    1 week ago

    Exceptional Admins, LLC Portland, United States

    Job Description · Job DescriptionExceptional Admins (EA) is seeking a professional for an opportunity with a confidential company in the Biotechnology industry in Portland, Maine. · EA is a boutique company that focuses on placing career minded professionals with growth-minded em ...

  • Path Hire

    Administrative Assistant

    3 weeks ago

    Path Hire Cumberland, United States Part time, OTHER

    · Position: Administrative Assistant - Remote/Online/Work From Home (PT/FT) - Hourly Rates Ranging From $15 up to $26.25/hr · Administrative Assistant - Remote/Online/Work From Home (PT/FT) - Hourly Rates Ranging From $15 up to $26.25/hr · The core duties and responsibilities of ...

  • InterMed, P.A.

    Administrative Assistant

    1 week ago

    InterMed, P.A. Portland, United States

    Job Description · Job DescriptionESSENTIAL FUNCTIONS · Facilitates internal patient transfers · Facilitates approved provider schedule changes in electronic medical record · Manages AMION and TeleMed provider schedules · Monitors physicians schedule, adjusts for vacation times an ...

  • Saco River Health Services

    Administrative Assistant

    1 day ago

    Saco River Health Services Waterboro, United States

    Wicked busy, upbeat office in Waterboro Maine needs another Full Time member. Saco River Health is looking for an office person for a full time, 8am-4pm administrative office position to start as soon as possible. · Tasks: ~Shared with other members~ · - Visit sheet validation in ...

  • American Security Alarm Inc

    Administrative Assistant

    3 days ago

    American Security Alarm Inc Springvale, United States

    **Benefits**: · - Retirement Plan with 3% company match · - Dental insurance · - Health insurance · - Paid time off · - Vision insurance · **Benefits/Perks** · - Competitive Compensation · - Paid Time Off · - Supportive Team Environment · **Job Summary** · **Responsibilities** · ...