Administrative Assistant - Tallahassee, United States - Cortex consultants LLC

Description

Job Description

Job DescriptionLocation2020 Capital Circle SE
Tallahassee, FL 32399FL-DOH-Children's Medical Services-Administrative Assistant - Possible to extend into the new fiscal year. May have an opportunity for temp to hire.

Pay Rate: $16.50hr / Vendor Rate: 21.45hr

WORK ENVIRONMENT: In-Office - Professional office environment

DRESS CODE: Business Casual

CANDIDATE RESPONSIBILITIES:
** Providing administrative support to the Chief of Medical Services

** Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.

** Answer and re-direct calls on a multi-line phone system as directed by the Department.

** Sort and distribute (internal and external) mail as directed by the Department.

** Greet and assist visitors in finding the correct destination as directed by the Department

** Ensures compliance with DOH policies and procedures.

** Assists the Bureau Chief in coordinating daily operational functions within the Division.

** Coordinates, reviews, edits, and formats outgoing correspondence.

** Drafts, formats, and completes routine memos and letter within established timeframes.

** Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

** Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.

** Coordinates and makes arrangements pertaining to conferences calls.

** Attends staff and other meetings as required.