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Coral Gables

    Office Coordinator - Coral Gables, United States - Banco Pichincha (Miami Agency)

    Banco Pichincha (Miami Agency)
    Banco Pichincha (Miami Agency) Coral Gables, United States

    3 weeks ago

    Default job background
    Accounting / Finance
    Description

    SUMMARY OF FUNCTIONS:

    The Office Coordinator is responsible for managing administrative tasks and ensuring smooth operations within an office environment. They report directly to the Senior Human Resources Officer and handle duties such scheduling of the main conference room, managing office supplies, and maintaining organizational systems to enhance efficiency. They also serve as the second point of contact for internal and external stakeholders and coordinate office events. Additionally, this role will involve handling basic HR functions such as onboarding, maintaining employee records, and assisting with HR-related inquiries.

    PRINCIPAL DUTIES:

    Ø Facilitate SHRO in office operations to ensure efficiency and policy compliance.

    Ø Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties.

    Ø Oversee Agency inventory and procurement of office supplies and merchandising.

    Ø Maintain comprehensive office logs for access cards, parking passes and merchandising.

    Ø Manage the main conference calendar.

    Ø Liaise with Building Management for office maintenance and repairs.

    Ø Collaborate with the Agency LinkedIn account.

    Ø Schedule interviews and correspond with candidates during the recruitment process.

    Ø Support new employee onboarding, including paperwork completion and orientation.

    Ø Assist with payroll functions including answering employee questions, and processing reports.

    Ø Maintains the integrity and confidentiality of human resource files and records.

    Ø Performs other duties as assigned by Senior Human Resources Officer.

    Ø Adherence to Bank / Agency's policies and procedures.

    Ø Adhere to Federal and State laws and regulations.

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