Jobs
>
Miami

    Office Services Coordinator - Miami, United States - Fragomen

    Fragomen
    Fragomen Miami, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Job Description

    About the Role: A career as an Office Services Coordinator at Fragomen gives you the opportunity to work with a smart, motivated, and diverse peer group, by supporting the Miami office with day to day needs.

    This role is 100% in-office and not eligible for working remote.

    How will you make a difference as an Office Services Coordinator at Fragomen?

    • Greet and direct all visitor, including vendors, clients, and job candidates to appropriate personnel
    • Creates all fed ex accounts for new hires along with troubleshooting any Federal Express issues.
    • Primary for all receptionist duties
    • Assists office with appropriate allocation of Federal Express and Staples invoices for the office.
    • Maintain all conference rooms scheduling
    • Maintain/monitor voicemails from clients and staff
    • Prepares access cards and building fobs for staff
    • Orders business cards for Associates
    • Update/manage PTO calendars and Daily Broadcast emails
    • Schedule deliveries and pick-ups via courier
    • Correspond with vendors regarding outstanding balances, discrepancies regarding invoices, adding additional services and/or changing current services
    • Prepare and submit Corporate AMEX reimbursement expense reports through Certify for Attorneys
    • Prepare and submit Corporate Mastercard reimbursement report for Partners
    • Reconcile local Northern Trust Account
    • Prepare and send A/P and A/R packages to corporate office weekly
    • Create consultation records in Connect and bill accordingly
    • Provide training as needed
    • Back up for Office Services Coordinator- copying and scanning all incoming immigration mail and assisting with USPS mail to be scanned to staff members
    • Back up for Office Services Coordinator- assists the Manager/Partner with upcoming events along with any catering needed for the entire office
    • Back up for Office Services Coordinator- supports Manager/Partner with office projects along with stocking of all kitchen supplies in the office including entering casefiles into Excel for archiving purposes
    • Back up for the Office Services Coordinator duties (lunch breaks and PTO)
    • Ad hoc projects as needed

    Leverage your valuable skills and experience to make an impact at Fragomen:

    • 2-5 years of office experience,
    • Strong written and verbal communication skills.
    • Proficient in Microsoft tools (Outlook, Word, Excel, etc.)
    • Ability to climb stairs, push carts, and lift boxes up to 30lbs
    • Ability to sit at a desk for long periods

    Benefits:

    At Fragomen, we know that great people make a great organization. We value our people and offer employees a broad range of benefits which includes:

    • 22 PTO days + Federal holidays
    • Medical, Dental, and Vision plans + FSA & HSA Plans
    • 401K plan, with company matching

    Learn More About Fragomen:

    Please take time to read About Us, explore the Meaningful and Impactful Work we do for our clients, and review the standard Benefits we offer. You can find all the material to the right of this page.

  • Kw Power Systems

    Service Coordinator

    1 week ago

    Kw Power Systems Miami, United States Full time

    · Dispatcher duties and responsibilitiesReceive and answer emergency and non-emergency calls · Record all the calls · Proactively address problems and suggest solutions · Receive and dispatch orders · Assess situation and prioritize calls · Oversee the route of field units and ...

  • Kw Power Systems

    Service Coordinator

    2 weeks ago

    Kw Power Systems Miami, United States

    Job Description · Job Description · Dispatcher duties and responsibilitiesReceive and answer emergency and non-emergency calls · Record all the calls · Proactively address problems and suggest solutions · Receive and dispatch orders · Assess situation and prioritize calls · Overs ...

  • ChenMed

    Service Team Coordinator

    13 hours ago

    ChenMed Miami, United States Full time

    We're unique. You should be, too. · We're changing lives every day. For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with your kindness and joy? · We're different than ...

  • Club Med

    Welcome & Services Coordinator

    13 hours ago

    Club Med Miami, United States

    Welcome & Services Coordinator · Job location · In one of our resorts in Mexico, Caribbean or Canada · Ability in the language · Fluent in English, any other language a plus (, Spanish) · Experience level · Experience preferred · Contract type · 6 Months Contract · Compa ...

  • Banfield Pet Hospital

    Client Service Coordinator

    14 hours ago

    Banfield Pet Hospital Doral, United States

    Live and exemplify the Five Principles of Mars, Inc. within self and team. Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team. Maximize the numbe ...

  • Publix

    Refrigeration Coordinator 2, Facilities Services

    2 weeks ago

    Publix Miami, United States

    **28303BR** · **Position Title:** · Refrigeration Coordinator 2, Facilities Services - Miami · **Department:** · Facilities · **Location:** · Miami, FL · **Description:** · Refrigeration Coordinators provide direct support to our Store Managers in approximately thirty Publix reta ...

  • Publix Super Markets

    Refrigeration Coordinator 2, Facilities Services

    2 weeks ago

    Publix Super Markets Miami, United States

    · Refrigeration Coordinators provide direct support to our Store Managers in approximately thirty Publix retail locations for all HVAC and refrigeration issues. They are responsible for overseeing the execution of refrigeration rack and case maintenance and service by our refrig ...

  • Carrfour Supportive Housing

    Resident Services Coordinator

    3 weeks ago

    Carrfour Supportive Housing Miami, United States

    *POSITION DESCRIPTION* · *The salary for this position is $38,000 (hourly $18.27) depending on experience. Non-negotiable higher than $38,000.* · *Benefits:* · * 100% paid health, dental, vision short-term, long-term, and life insurance for the employee · * 5% match – 401K (eligi ...

  • Carrfour Supportive Housing

    Resident Services Coordinator

    5 days ago

    Carrfour Supportive Housing Miami, FL, United States Full time

    *POSITION DESCRIPTION**The salary for this position is $38,000 (hourly $18.27) depending on experience. Non-negotiable higher than $38,000.**Benefits:** 100% paid health, dental, vision short-term, long-term, and life insurance for the employee · * 5% match – 401K (eligible imme ...

  • Carrfour Supportive Housing

    Resident Services Coordinator

    6 days ago

    Carrfour Supportive Housing Miami, FL, United States Full time

    *POSITION DESCRIPTION**The salary for this position is $38,000 (hourly $18.27) depending on experience. Non-negotiable higher than $38,000.**Benefits:** 100% paid health, dental, vision short-term, long-term, and life insurance for the employee · * 5% match – 401K (eligible imme ...

  • Amigos For Kids

    Full-Time Youth Services Site Coordinator

    2 weeks ago

    Amigos For Kids Miami, United States Full time

    Job Description · Job DescriptionSalary: $50,000 Annually · POSITION: Youth Services Site Coordinator · REPORTS TO: Associate Director of Youth Services · POSITION TYPE: Full Time, Exempt · PAY RATE: $50,000/Annually (Flat Rate) · LAST UPDATE: 05/21/2024 · This is a grant funded ...

  • Amigos For Kids

    Full-Time Youth Services Site Coordinator

    2 weeks ago

    Amigos For Kids Miami, United States Full time

    Job Description · Job DescriptionSalary: 45,000 / Year · POSITION: Youth Services Site Coordinator · REPORTS TO: Associate Director of Youth Services · POSITION TYPE: Full Time, Exempt · PAY RATE: $45,000/Annually (Flat Rate) · LAST UPDATE: 04/16/2024 · This is a grant funded po ...

  • CBRE

    Client Services Coordinator

    1 week ago

    CBRE Miami, United States Full time

    · Get ready for an exciting career with CBRE · CBRE is the global leader in commercial real estate services. We have been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and one of Fortune's "Most Admired Companies" in the sector four years running ...

  • Independent Purchasing Cooperative

    Service Coordinator

    3 weeks ago

    Independent Purchasing Cooperative Doral, United States

    IPC is seeking a Service Coordinator who will be responsible for supporting programs that reinforce IPCs value to its Franchisee Members and to all Subway stakeholders. The Service Coordinator leads continuous improvement of the Services Programs. This position will work with var ...

  • Independent Purchasing Cooperative

    Service Coordinator

    2 weeks ago

    Independent Purchasing Cooperative Doral, United States

    IPC is seeking a Service Coordinator who will be responsible for supporting programs that reinforce IPCs value to its Franchisee Members and to all Subway stakeholders. The Service Coordinator leads continuous improvement of the Services Programs. This position will work with var ...

  • Southeastern College

    Student Services Coordinator

    2 weeks ago

    Southeastern College Hialeah, United States

    Job Description · Job Description · OVERVIEW: The Student Services Coordinator provides quality programs and services that facilitate access, and foster academic, career and personal success for all students. · BUSINESS CONTRIBUTION: The Student Services Coordinator position supp ...

  • GardaWorld

    Guest Services Coordinator

    4 days ago

    GardaWorld Hialeah, United States

    The Event Services Coordinator of BEST Crowd Management will assist with leading the guest services operations at Hard Rock Stadium. This position reports to the Operations Manager of BEST Crowd Management and works closely with several full-time mem Guest Service, Coordinator, O ...

  • KW Power Systems

    Service Coordinator

    3 weeks ago

    KW Power Systems Doral, United States

    Dispatcher duties and responsibilitiesReceive and answer emergency and non-emergency callsRecord all the callsProactively address problems and suggest solutionsReceive and dispatch ordersAssess situation and prioritize callsOversee the route of field units and track delivery stat ...

  • KW Power Systems

    Service Coordinator

    3 weeks ago

    KW Power Systems Doral, United States

    Dispatcher duties and responsibilities · Receive and answer emergency and non-emergency calls · Record all the calls · Proactively address problems and suggest solutions · Receive and dispatch orders · Assess situation and prioritize calls · Oversee the route of field units and t ...

  • free-classifieds-usa

    Guest Services Coordinator

    2 weeks ago

    free-classifieds-usa Miami Beach, United States

    ****Guest Services Coordinator - W Hotels **** · Price: Check with seller · Published date: May 7, :37 · Modified date: May 7, 2021 · + 2201 Collins Ave Miami Beach, Florida, United States · Advertisement · **Live Fully at Marriott International #1 Leader in Hospitality** ...