- Operate with a keen ability to self-manage and remain on task, while evaluating a constant workflow and prioritizing deliverables as necessary.
- Ability to effectively manage Document Control for 50+ active projects.
- This will include a significant amount of on-site management of physical, full-sized drawing sets.
- This will include a significant amount of electronic document management and communication.
- Work with client representatives to build and streamline Document Control practices, policies and procedures.
- Utilize Procore as the primary document repository for this role, with a secondary ability to utilize and navigate SharePoint, Microsoft Teams and Microsoft Office programs.
- Manage all duties related to the care, custody and control of Construction Design Documents, which includes, but is not limited to:
- Printing, managing and slip-sheeting full-sized sets of construction drawings/plans.
- Reviewing and approving electronic files provided by Architects/Engineers for conformity to applicable formatting and SOP requirements prior to publishing.
- Updating physical and electronic drawings sets and providing notifications to all project stakeholders once complete.
- Archiving superseded documents.
- Reviewing construction master redline sets and transmitting final redlines to owner representatives.
- Informing Architects/Engineers of any formatting or convention issues with construction documents.
- Develop and maintain project distribution list with support from Project Administration.
- Open and setup new projects in Procore, including the establishment of standard templates within various Procore Modules.
- Maintaining custody of Construction Master Redline Drawings, including scanning and uploading them to Procore for electronic access.
- Disseminating Construction Master Redline Drawings to Construction Managers for final review and approval prior to transmitting to the owner.
- Work with third-party validation firms to assure redlined drawings are finalized.
- Seek continuous improvement for the ways the Document Control position functions.
- Monitor Contract Data Requirements List (CDRL) status and communicate with Contractors timely for any documentation issue.
- Periodically publish project Submittal and RFI logs to project teams.
- Perform all Project and Contract document close-outs and archiving.
- Support migration effort from Procore to the client's documentation system (Procore, SAP, Ariba, Falcon, Bluebeam, CX Alloy, Aconex, Autodesk Cloud, etc.).
- Additional duties and tasks as assigned by the client's management team and Program Manager.
- At least 3 years of Document Control and/or construction administration experience.
- Experience with MS Office, Procore, SharePoint and MS Teams.
- SAP Experience preferred.
- Experience working on various projects to include coordinating and executing project issues.
- Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, submittals, RFI's, transmittals, Shop Drawings, etc.)
- In-depth knowledge of construction administrative workflows and processes involving design, construction management and closeout.
- Strong communication skills and understanding of technical terminology.
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