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Document Controls Specialist - Brewerton, United States - CSM Group
Description
Job DescriptionJob Description
Document Controls Specialist
Location:
Clay, NY
Salary Range:
$90,000-$120,000
SUMMARY:
As a key member of our program support team, the Document Control Specialist will manage construction documents in support of a team of Construction Managers, Construction Project Engineers, project stakeholders, and our client's.
You will be coordinating and administering activities relative to identification, sorting, storing, maintaining, transmitting, controlling, and accountability of construction documents, including drawings (physical and electronic), transmittals, logs, submittals, RFI's, project reports, etc.
All work shall be in good keeping with the client's applicable Standard Operating Procedures (SOP's) and all applicable industry standards of construction and document control.
The Document Control Specialist will work in concert with and support the Senior Construction Managers, their teams, and will report to the Project Director / Site Lead.
This is a task and process-oriented position that will require a high degree of autonomy, independence, integrity and self-motivation.Procore will be the primary platform that Document Control is maintained, though proficiency with SharePoint and other Microsoft Office platforms for document management and communications will be required.
This is a full-time FLSA exempt position. It requires 40 work hours per week and the ability to work more if required.FLSA STATEMENT:
This is a full-time FLSA exempt position. It requires at least 40 hours per week with the ability to work more if necessary.
ESSENTIAL DUTIES &
RESPONSIBILITIES:
Operate with a keen ability to self-manage and remain on task, while evaluating a constant workflow and prioritizing deliverables as necessary.
This will include a significant amount of on-site management of physical, full-sized drawing sets.
This will include a significant amount of electronic document management and communication.
Work with client representatives to build and streamline Document Control practices, policies and procedures.
Utilize Procore as the primary document repository for this role, with a secondary ability to utilize and navigate SharePoint, Microsoft Teams and Microsoft Office programs.
Manage all duties related to the care, custody and control of Construction Design Documents, which includes, but is not limited to:Printing, managing and slip-sheeting full-sized sets of construction drawings/plans.
Reviewing and approving electronic files provided by
Architects/Engineers
for conformity to applicable formatting and SOP requirements prior to publishing.
Updating physical and electronic drawings sets and providing notifications to all project stakeholders once complete.
Archiving superseded documents.
Reviewing construction master redline sets and transmitting final redlines to owner representatives.
Informing
Architects/Engineers
of any formatting or convention issues with construction documents.
Develop and maintain project distribution list with support from Project Administration.
Open and setup new projects in Procore, including the establishment of standard templates within various Procore Modules.
Maintaining custody of Construction Master Redline Drawings, including scanning and uploading them to Procore for electronic access.
Disseminating Construction Master Redline Drawings to Construction Managers for final review and approval prior to transmitting to the owner.
Work with third-party validation firms to assure redlined drawings are finalized.
Seek continuous improvement for the ways the Document Control position functions.
Monitor Contract Data Requirements List (CDRL) status and communicate with Contractors timely for any documentation issue.
Periodically publish project Submittal and RFI logs to project teams.
Perform all Project and Contract document close-outs and archiving.
Support migration effort from Procore to the client's documentation system (Procore, SAP, Ariba, Falcon, Bluebeam, CX Alloy, Aconex, Autodesk Cloud, etc.).
Additional duties and tasks as assigned by the client's management team and Program Manager.MINIMUM REQUIREMENTS:
At least 3 years of Document Control and/or construction administration experience.
Experience with MS Office, Procore, SharePoint and MS Teams.
SAP Experience preferred.
Experience working on various projects to include coordinating and executing project issues.
Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, submittals, RFI's, transmittals, Shop Drawings, etc.)
In-depth knowledge of construction administrative workflows and processes involving design, construction management and closeout.
Strong communication skills and understanding of technical terminology.
BENEFITS FOR THIS POSITION INCLUDE:
CSM Group offers competitive wages and benefits, including:
Medical, Dental & Vision Insurance
Generous Vacation Time & Paid US Holidays
Company 401(k) Matching Contributions
Flexible Spending Accounts (FSA)
Employee Assistance Program (EAP)
Parental Leave Policy
Short and Long-Term Disability Insurance
Term Life and AD&D Insurance
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