Event and Marketing Specialist - Fargo, United States - South East Education Cooperative Consortium

South East Education Cooperative Consortium Fargo, United States

3 weeks ago

Description

Position Type:
South East Education Cooperative

Date Posted:
5/13/2024

Location:
SEEC Fargo Office

Date Available:
06/17/2024

Closing Date:
05/31/2024

District:
South East Education Cooperative - website
Job Title: Event and Marketing Specialist
Accountable to: Executive Deputy Director of Operations
FLSA Status: Full-Time Exempt
Location: Fargo Office
Salary: $45,000- $65,000
Direct Supervision: No
Standard Office Hours: 2 options below

30 hours a week (hourly position)- 6 hours a day (still eligible for benefits)

40 hours a week (salaried position)- typical office hours (eligible for benefits)

Decision Making Authority: Responsible for best interests of the South East Education Cooperative (SEEC) to help achieve expected goals. Approval required from Executive Director (or assigned designee) on specific matters as outlined in policies and procedures.

Position Overview:
Join our dynamic team at the South East Education Cooperative, a nonprofit organization dedicated to advancing education in North Dakota. We collaborate closely with K-12 school districts and early childhood providers, fostering innovation and collaboration through quality services and visionary leadership.

We are seeking an energetic Event and Marketing Specialist to spearhead the planning and execution of our professional development sessions and conferences from end to end. If you have an eye for detail, are willing to take initiative, and can successfully coordinate with cross-functional teams, this position is for you.
Significant Job Responsibilities

Event Coordination
- Plan, manage, and execute all event logistics including venue selection, venue and catering contracts, materials production, and onsite support as needed.
- Liaise with program leads, vendors, and stakeholders during the event planning process to ensure everything is in order.
- Enter and maintain accurate documentation relating to events including registration database, contracts, and logging sign-in sheets and attendance following events.
- Ordering and supplies procurement.
Marketing & Communications
- Provide leadership on communication strategies through developing and disseminating content and graphics for social media platforms, websites, newsletters, and marketing flyers for multiple programs.
- Enhances SEEC's internal communication effectiveness and ensures consistent messaging, branding, imagery and identity through a variety of channels.
- First point of contact for the office, providing quality and timely responses to emails, phone calls, and walk-in visitors.
- Communicate the value, results and effectiveness of services provided to enhance continuous improvement.
5% Programmatic Financial Management
- Demonstrate good decision-making skills by adhering to event budgets while maximizing the best combination of quality and cost when working with vendors.
- For each fiscal year, manage assigned program operations so that actual expenses fall within budget. Contributes to agency overall operations remaining within budget.
- Implements policies and best practices to ensure legal, effective, and efficient financial management.
- Responsible to generate and/or coordinate with Business Services department as needed for all required reports, documents, budgets, forecasts, and special reports.
5% Professional Development
- Build and extend own knowledge through a variety of professional development activities including but not limited to webinars, training classes, special certifications and by engaging in other professional development activities.

Physical Demands and Work Environment:

Interaction levels with others: Requires high levels of interaction with others internal and external to the agency.
Position requires travel within the SEEC service area, North Dakota and beyond to fulfill job goals. If not traveling, work location is in Fargo at the SEEC office.
Ability to work under pressure and meet deadlines while maintaining professional demeanor.
Alternative schedules and extended days are frequent.
Sit / Stand / Walk / Stoop: Up to 8-10 hours a day for each activity individually or combined.
Use of Phone/ Computer /Software / Office Equipment: Up to 8-10 hours a day for each activity individually or combined.
Climb / Pull / Lift: Up to 8-10 hours a day for each activity individually or combined. Move and lift up to 25 pounds.
Temperature range for work environment: Mostly a typical office environment with temperatures of 60-85°F, but can experience temperatures from -40 °F to 110°F when performing tasks outside of office.
Noise: Noise levels reflect typical office environment and may require hearing protection when using certain equipment or entering certain areas.
Hazardous Conditions or Chemicals Exposure: Exposure to small quantities of hazardous chemicals found in office supplies such as toner, glues, etc.

Essential Skills, Experience and Expertise:

Education: Bachelor's degree in communications, marketing, hospitality, education, business administration or a related field.
Experience: Proven experience in event coordination and marketing, including content development.
Exceptional organizational skills with meticulous attention to detail.
Demonstrate the ability to prioritize responsibilities, problem solve, manage multiple concurrent projects, and meet competing deadlines.
Takes initiative and is a self-starter.
Action oriented, entrepreneurial, and innovative approach to service delivery.
Has strong creative skills for storytelling, both visual and through written platforms. Bonus if you have a favorite font.
Service-driven attitude and the ability to remain composed and professional when high-pressure situations arise.
Proficient in Microsoft Office 365, Canva, Adobe Creative Suite, Constant Contact, and Survey Monkey.
Must be able to work with and understand financial information and data and basic arithmetic functions.

Special Position Requirements

Clothing: Professional attire that creates positive impression on staff, stakeholders, Board Members and funding or partner organizations.
Drivers license

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