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    Employee Records Information Clerk - Philadelphia, United States - Septa

    Septa
    Septa Philadelphia, United States

    3 weeks ago

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    Description
    Secure your FUTURE with SEPTA today

    The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth largest transportation system in the United States, with a vast network of fixed route services including bus, subway/elevated, trackless trolley, light rail, and commuter rail serving a 2,200 square mile service region. SEPTA has become an integral force in the economic success of the Philadelphia region, providing an efficient and reliable source of transportation.

    We are seeking a candidate for the position of Employee Records Information Clerk in the HR/Compensation/HRIS Department.

    Open Date: 05/09/2024

    Closing Date: 05/16/2024

    Starting Rate of Pay: $21.52; Top Rate: $28.69 | Union Job Grade 10

    OVERALL DESCRIPTION

    Under general supervision of Senior Director, Compensation/HRIS prepares and maintains bargaining unit employee files. Provides verification of employment for requests regarding mortgages, lost wages, credit cards, check cashing, and family court obligations. Archives and retrieves employment records from third party records storage service. Coordinates all third party records storage activities. Maintains a secure and confidential records management system.

    SPECIFIC RESPONSIBILITIES

  • Prepares and maintains all bargaining unit employee personnel files. Categorizes bargaining unit employee personnel files by division and pension status.
  • Responsible for secure and manageable records retrieval system. Updates and reevaluates record keeping practices and procedures on semi-annual basis.
  • Archives all personnel files for previous employees. Requests files from and returns files to third party record storage service as needed. Ensures accuracy of third party billing for archived file activities.
  • Provides employee file lending services to internal departments on an as needed basis. Locates files archived in timely fashion. Audits archive vendor's computer runs for accuracy and corrects incorrect information.
  • Verifies employment for mortgage applications and produces earning reports for bargaining unit employees.
  • Provides data on bargaining unit employees out of work due to incidents or accidents to insurers, attorneys, mortgagors, or other financial companies. Checks sick-cards, contacts the Workers' Compensation Department and work locations to secure all needed data.
  • Completes, forwards to appropriate parties and maintains files of all forms related to SEPTA's "Voluntary Benefits" Programs for unionized employees.
  • Provides written verification for bargaining unit employees for apartment rentals, credit cards, and check cashing. Provides employment information for bargaining unit employees for Family Court obligations.
  • Reproduces bargaining unit employee personnel records for external attorneys and the Authority's Legal Department in response to subpoenas.
  • Locates current bargaining unit employees in case of emergencies.
  • Utilizes a variety of mainframe applications and uses word processing software applications to generate correspondence.
  • Performs miscellaneous clerical and filing duties as required and other duties as assigned.
    • QUALIFICATIONS AND EXPERIENCE
    • High school diploma or equivalent; Word Proficiency, Typing 45 WPM
    • Familiarity with mainframe applications
    • Ability to successfully complete testing requirements, employment interview, employment history verification and criminal background check and medical examination including drug screening.
    EQUIPMENT USED:
    • Personal Computer
    PHYSICAL:
    • Sitting 65%; Standing and moving about 35%
    WORKING CONDITIONS:
    • Normal office environment
    BENEFITS

    SEPTA offers a comprehensive benefits and retirement program for ALL employees, including:
    • Medical - "Minimal annual premium contribution"
    Benefit plans with "No Employee annual premium contribution":
    • Prescription
    • Dental
    • Vision
    Additional benefits we offer:
    • Pension Plan / Retirement Savings
    • Defined Benefit Pension Plan
    • Voluntary Governmental 457B Deferred Comp Plan
    • Life Insurance
    • Tuition Reimbursement
    • SEPTA Transportation Pass - FREE travel on all SEPTA modes of transportation
    • SEPTA employees qualify for the Public Service Loan Forgiveness (PSLF) program
    SEPTA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

    Nearest Major Market: Philadelphia
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