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    Administrative Assistant - Charlotte, United States - Yokohama Off-Highway Tires America,Inc

    Yokohama Off-Highway Tires America,Inc
    Yokohama Off-Highway Tires America,Inc Charlotte, United States

    5 days ago

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    Description

    Job Description

    Job Description

    Office location: Charlotte, NC

    Responsibilities:

    1. Support Leaders:
    • Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.
    • Collaborate with Executive Administrator on supporting the leaders and office.
    1. Coordinate Schedules:
    • Collaborate with other offices to coordinate schedules and plans, ensuring seamless meetings and communication.
    1. File Management and Data Entry:
    • Review and maintain written and electronic files.
    • Conduct data entry tasks to ensure accuracy and organization.
    1. Administrative Functions:
    • Assist in the coordination of various administrative functions, including budget management, personnel matters, meetings, and general clerical duties.
    1. Meeting and Conference Coordination:
    • Schedule and coordinate meetings and conferences to facilitate effective communication within the organization.
    1. Operations Coordination:
    • Coordinate various operational aspects, such as purchasing, equipment management, property inventory, and handling disposal procedures.
    1. Office Supplies Management:
    • Maintain a complete stock of all office supplies and ensure the accuracy of inventory records.
    1. Vendor Communication:
    • Under the direction of the Executive Administrator, connect with building vendors to facilitate necessary fixes and improvements, and contractors as needed.
    1. Sales Team Training:
    • Assist in organizing and scheduling training sessions for sales teams across company.
    • Coordinate the Friday Seminar for application expertise.
    1. Collateral/Material Preparation:
    • Support the creation of selling collateral and material preparation.
    • Coordinate with Product Management to translate data into selling information for publication and delivery to the sales team
    1. Morale-Boosting Events:
    • Help in organizing events and activities for office and foster a positive work environment.
    1. Account Letters:
    • Work with Account Representatives to publish quarterly account letters for select customers.

    Qualifications:

    • Minimum 3 years proven experience as an administrative assistant supporting an office and or in a similar role.
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    • Proficient in Microsoft Office Suite.
    • Ability to adapt to changing priorities and deadlines.
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