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    Administrative Assistant - Charlotte, United States - Atlas Surveying Inc

    Atlas Surveying Inc
    Atlas Surveying Inc Charlotte, United States

    3 weeks ago

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    Description

    Job Description

    Job DescriptionSalary: $16+ DOE

    Atlas Surveying, Inc. is an industry-leading professional land surveying firm with offices in Savannah/Hilton Head, Charleston, Charlotte and Greenville/Spartanburg. We use conventional tools and state-of-the-art robots and drones to conduct surveys and perform certifications, and to provide real-time GPS and aerial mapping. We serve real estate developers, and construction, architectural and engineering firms in the public and private sectors.

    We need an energetic multi-tasker to join our fast-paced team in the role of Administrative Assistant. The right candidate will perform day-to-day business and administrative activities for our Charlotte division. The role will work closely with Field Crews, CAD Teams, and Department Coordinators, and will play an important role in the success of the office. The Administrative Assistant will collaborate with other administrative staff and business managers in other offices and may have opportunity for advancement to the role of Department Coordinator based upon our mutual success.

    Essential Functions:

    • Provide administrative assistance to Field, CAD, Department Coordinators, and office management as requested.
    • Receive visitors and callers. Direct incoming calls and take messages.
    • Receive incoming survey requests. Record in Project Management system and notify appropriate Survey Manager. Perform preliminary research of deeds and tax records online.
    • Handle mail, shipping, and courier services using corporate accounts and resources.
    • Collect daily receipts and deposit via remote capture or bank run.
    • Perform New Project Set-Up duties.
    • Provide Certificates of Insurance for client projects upon request.
    • Serve as Notary Public.
    • Organize and facilitate staff meetings and celebrations.
    • Order office, kitchen and bath supplies, and staff uniforms as needed. Arrange for service and repair of office equipment, onsite janitorial and other office services. Use corporate accounts and resources.
    • File project invoices and other project related documents.
    • Monitor and maintain office phone system. Set recorded messages for office hours, closures, etc.

    Qualifications:

    • At least three years of administrative or customer service in a high-activity setting.
    • Previous work in a related industry a plus (i.e., commercial or residential real estate development, construction, professional surveying or architectural firm).
    • Proficiency in Microsoft Office Suite. Experience with Acumatica or other project management software a plus.
    • A working knowledge of accounting principals and proficiency with financial software a plus.
    • Strong verbal and written communication skills.
    • Ability to work collaboratively with coworkers; represent Atlas professionally with clients or prospects.
    • Problem-solving skills. Adaptive to change.
    • Personal responsibility.

    Physical Requirements:

    While performing this job, the employee is frequently required to sit, stand, talk and hear. The employee may occasionally, bend, stoop, and reach, and lift or move up to 25 pounds.

    The work is primarily in an office setting. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is moderate.

    Disclaimer:

    The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside their normal scope of responsibilities from time to time, as needed.

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