Administrative Assistant - Charlotte, United States - Crowder Constructors Inc

Crowder Constructors Inc

Verified Company

Charlotte, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Since 1947, Crowder has built a legacy of success in the construction industry.

We work throughout the Southeast on heavy construction infrastructure projects ranging from bridges, dams, water and wastewater treatment facilities, power plants and other energy facilities.

We are a general contractor who self performs civil, electrical and mechanical trades on both traditional and more complex alternative delivery projects.

As a family and employee-owned company, it is the spirit of not only doing the right things, but _doing things the right way_ that is the true legacy of our founders and our people.

Crowder is Building America and Proud of It as reflected in our Mission Statement:

We are dedicated to superior performance and committed to making a positive difference for our clients, for our communities, and in the lives of our employees._

CROWDER IS PROUD TO BE AN EQUAL OPPORTUNITY (EOE) AND AFFIRMATIVE ACTION (AA) EMPLOYER

Crowder is a Drug Free Workplace and E-Verify Employer

REQUIREMENTS:

ALL Applicants must be:

18 years of Age
Able to Pass a Drug Test
Legally Eligible to Work in the US

Typical duties included but are not limited to:

Office Assistance:

Manage office deliveries and office supplies.
Maintain phones and other office equipment/services and coordinate repairs/changes as needed.
Answer phones and greet visitors.
Finalize and deliver bids/proposals.
Assist with hiring needs and policies.
Assist in maintaining office space appearance.
Assist with quarterly community service project
Assist with travel plans
Assist project teams with various daytoday assignments

Primary function of an Administrative Assistant may include but are not limited to:

Project Assistance:

In cooperation with Project Management team(s), set up projects within Crowder policies, providing notification to all necessary company personnel
Assist project teams as needed
Multitask between 310 projects, with varying scopes of work and 45 Managers.
Prepare Owner Billing documents which may include Sales/Use Tax Statements, Subcontractor DBE Reports, Lien Releases
Generate and collect subcontracts and purchase orders according to Crowder policies and owner requirements
Administer subcontracts and purchase orders, obtaining required acknowledgements and documentation such as EEO, W9, and Insurance Certificates
Generate pay estimates, lien waivers and change orders for subcontractors according to Crowder policy for approval by the Project Manager
Process vendor invoices and receiving documents
Receive, route, track, and retain job records according to company policy
Report document deficiencies to Project Managers
Interact with Owner, Project Managers, Field Personnel, Subcontractors, and Vendors to complete project closeout
Scan and index all pertinent records as documents are generated
Maintain a high level of professional ethics and demand the same of all employees

Division Assistance:

EEO
Research/Generate/Communicate/Report/Records Retention in cooperation with EEO Officer, Employee Services and Project Team on all Federally Funded Projects
Manage Division Sub Prequalification approval process according to company policy
Maintain Project Contracts according to company policy
Provide support/back up for all administrative staff in the building as needed and as time allows.
Primary Backup for Office Staff which includes but not limited to:
Greet visitors, manage mail, office deliveries and office supplies, maintain phones and other office equipment/services and coordinate repairs/changes, maintain Division weekly schedule, compile weekly per diem, vehicle registrations/tags/insurance/fuelman cards, weekly fuelman invoice for Division, request Visa cards and collect outstanding Visa statements, order office supplies, birthday cards for Division, process Division expense/mileage reimbursements, order/setup Division lunches, maintain Division Fish Fry and Christmas card lists

Skills, Knowledge, Qualifications, & Experience:

Must have two years Administrative Assistant experience, preferably in the construction industry, or Associates Degree plus one year of experience
High School Diploma or GED
Strong written and verbal communication skills
Proficient in Microsoft Outlook, Word and Excel
Proficient in multiline switchboard
Proficient 10key operation
Proficient use of office equipment including copiers/printers, fax and postage meters
Proficient use of company databases including COINS
Must have a valid, nonrestrictive driver's license and the ability/willingness to drive for company business

Benefits:

Crowder's Mission Statement is the commitment to "make a positive difference in the lives of our employees.

" Our comprehensive benefits package is custom-designed to achieve that goal through access to the following competitive benefits: