- Coordinate and manage contract lifecycles from initiation to completion.
- Maintaining subcontract files, including tracking and updating subcontractor data, correspondence, and documentation
- Reviewing subcontractor invoices for completeness, accuracy, and compliance with contractual terms and conditions in a timely manner
- Conducting subcontract closeout activities, including verifying all deliverables have been met, resolving outstanding issues, and ensuring compliance with contract terms and conditions
- Monitor contract performance, ensuring adherence to terms, conditions, and timelines.
- Collaborate with relevant stakeholders to resolve contract-related disputes and issues.
- Serve as a point of contact for contract-related inquiries and clarifications.
- Providing guidance and support to internal stakeholders on subcontractor-related matters
- Liaise with internal departments, external vendors, and clients to facilitate effective communication and resolve contract-related matters.
- Identify opportunities to streamline and enhance contract management processes.
- Work with Compliance Team to develop and implement standardized templates, workflows, and tools to improve efficiency and accuracy.
- Provide guidance to internal teams on contract management best practices.
- Bachelor's degree in business administration, contract management, or a related field (or equivalent experience).
- Proven experience in contract administration, contract management, or a similar role.
- Strong understanding of contract law, legal terminology, and contract negotiation principles.
- Excellent written and verbal communication skills.
- Detail-oriented with exceptional organizational and time management abilities.
- Proficient in using contract management software (Oracle) and Microsoft Office Suite.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Strong analytical and problem-solving skills.
- Professional certifications in contract management (e.g., CPCM, CFCM) are a plus.
-
Senior Subcontracts Administrator
5 days ago
Fluor Aurora, United StatesJob Description · * Must have an active (or ability to obtain and maintain) TS/SCI with Polygraph Clearance* · The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overa ...
-
Senior Subcontracts Administrator
3 days ago
Government Tactical Solutions, LLC Aurora, United StatesAt Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders ben ...
-
Subcontract Administrator
6 days ago
Jacobs Scoville, United States Full time-RegularSubcontract Administrator -(PFO0004VK) Your Impact: Jacobs Nuclear Projects and Consulting is a Tier 1 service provider to the U.S. Department of Energy and Atomic Energy of Canada Limited, we deliver safe and innovative solutions at complex nuclear cleanup and production sites ...
-
Subcontract Administrator 2
2 weeks ago
Oak Ridge Associated Universities Oak Ridge, United States OTHERSubcontract Administrator 2 · Job LocationsUS-TN-Oak RidgeID CategoryProcurementOverview · APPOINTMENT TYPE: Full-Time Regular (FTR) · LOCATION: Oak Ridge, TN or Remote (US Based Locations) · SALARY RANGE: $61,027 to $84,906 · PURPOSE: · Performs routine cradle to grave subcontra ...
-
Construction Administrator L1
1 week ago
Climate Pros Glendale Heights, United States**Job Summary**: · The Construction Administrative Assistant is a key resource for assisting the Construction Coordination team with administrative tasks concerning the project documentation, data entry, and order maintenance for the construction division. This position will hand ...
-
Project Coordinator
1 week ago
ARCO a Family of Construction Companies Downers Grove, United StatesABOUT YOU: · Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Cons ...
-
Project Coordinator
1 week ago
AMPS Downers Grove, United StatesABOUT YOU: · Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Cons ...
-
Supply Chain Manager
2 days ago
Weber Packaging Solutions Inc Arlington Heights, United States**Position Summary**: · Direct or coordinate production, purchasing, warehousing, distribution, or financial forecasting services to minimize costs and enhance accuracy, customer service, and safety within the supply chain. Evaluate existing procedures and identify opportunities ...
-
Procurement Specialist IV
1 week ago
Fermilab Batavia, United StatesWe Are: · Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and ...
-
Field Engineer
1 week ago
Robinson Construction Batavia, United StatesRobinson Construction is HIRING Field Engineers · The purpose of the Robinson Construction Company Field Engineer Development Program is to ensure that Field Engineers are given the opportunity for professional development and growth. This growth occurs through trainings, certifi ...
-
Robinson Construction Batavia, United StatesTraveling Heavy Industrial Construction Project Manager · Robinson Construction · Traveling Heavy Industrial Construction Project Manager · Batavia, OH 45103 · Robinson Construction is seeking a Traveling Heavy Industrial Construction Project Manager · This purpose of this pos ...
-
EPC Project Director
2 weeks ago
Black & Veatch Campton Hills, United States**EPC Project Director - Substations Transmission and Distribution *Hybrid Southeast US*** · Date: Jan 29, 2024 · Location: · US · Orlando, FL, US · Tampa, FL, US · Company: · Black & Veatch Family of Companies · **Together, we own our company, our future, and our shared ...
-
Project Engineer
5 days ago
Emcor Inc Aurora, United StatesTrautman & Shreve, Inc. (T&S) is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Trautman & Shreve is a full service ...
-
Assistant Project Manager
1 week ago
gpac Aurora, United StatesGPAC has partnered with an industry leading company in the Electrical Construction industry seeking to bring on an Assistant Project Manager To be considered for this position and others within our organization please send your resume directly to · The associate project manage ...
-
Senior RF Network Engineer
6 days ago
NEO NETWORK DEVELOPMENT INC Naperville, United StatesJob Description · Job DescriptionJob Summary: · The Senior RF Engineer will perform a team leader role in RF wireless network engineering work in support of projects and tasks in the Fixed Wireless, Private LTE / CBRS, WiFi and other wireless networks. The primary function involv ...
-
Project Manager
2 weeks ago
Connect Search, LLC Wheaton, United StatesOur client, a reputable construction company located in the West Suburbs, has a history of delivering outstanding projects, remarkable teamwork and significant growth. They are seeking a successful Project Manager to join their team due to an increased pipeline of projects for th ...
-
Project Manager
2 weeks ago
Connect Search, LLC Wheaton, United StatesOur client, a reputable construction company located in downtown Indianapolis, has a history of delivering outstanding projects, remarkable teamwork and significant growth. They are seeking a successful Project Manager to join their team due to an increased pipeline of projects f ...
-
Subcontracts Analyst
1 week ago
SAIC Career Site OAK RIDGE, United States Full timeDescription · SAIC's Business Enablement organization is seeking a Subcontracts Analyst to manage contracts/proposals with various Civilian Agencies. This individual must be able to work in a high-paced, team environment and must be organized and detail-oriented. · This position ...
-
Project Administrator
1 day ago
Plote Construction Inc. Hoffman Estates, United StatesThe Project Administrator is responsible for providing administrative support to the Project Management Team and other Operations members. · Major Duties and Responsibilities: · Project start-up: Create & Submit Request for Subcontractor Approval forms (RSA's). These include BC26 ...
-
Estimating Coordinator
1 week ago
Curran Contracting Company Crystal Lake, United StatesResponsibilities · Assist estimators with bidding support including: · o Preparing bidding documents · o Reviewing and understanding bid requirements · o Ordering bid bonds · o Work with GC/owner on insurance requirements · o Coordinate bid deliveries · o Solicitation of subcontr ...
Subcontract Administrator - Batavia, United States - Fermilab
Description
We Are:Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.
We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.
Job Summary: The Contract Administrator is responsible for managing and administering contractual agreements between the company and its clients, vendors, and other business partners. The primary focus of this role is to ensure that contracts are properly executed, implemented, and maintained in compliance with company policies and applicable laws and regulations. The Contract Administrator will collaborate with various departments and stakeholders to facilitate smooth contract operations and mitigate legal and financial risks.
Responsibilities:
Contract Administration:
Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.
REAL-ID Requirement for access to Fermilab Campus
Fermilab and FRA requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get- If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.
