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    Office Manager - Dallas, United States - School Excess Incorporated

    School Excess Incorporated
    School Excess Incorporated Dallas, United States

    4 weeks ago

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    Description

    Job Description

    Job DescriptionWho we areAt School Excess, we are not just in the business of refurbishing school furniture; we're
    passionate about creating environments that inspire and empower schools and
    businesses to thrive. With a commitment to sustainability and quality craftsmanship, we
    take pride in breathing new life into tired and worn-out educational furniture. Our story
    begins with a vision to transform spaces by repurposing and revitalizing school furniture.
    Established with a mission to reduce waste and contribute to eco-friendly practices,
    School Excess has become a leading force in the refurbishing industry.

    What sets us apart is our dedication to excellence. Our team of skilled artisans and
    craftsmen are experts in their field, meticulously restoring each piece to its former glory
    or giving it a modern twist. Whether it's cafeteria tables, desks, or chairs, we believe that
    every item has the potential for a second life.By choosing us, you're not just investing in
    furniture; you're investing in sustainability, durability, and the future of education. Join us
    in our mission to make a difference in schools across the nation, one refurbished piece
    at a time.

    Join the School Excess family and be a part of a team that values creativity, innovation,
    and a commitment to making a positive impact. Together, let's redefine the way we think
    about school furniture and contribute to a greener, more sustainable future for
    education.

    Who we are looking forThe Office Manager at School Excess will play a pivotal role in ensuring the seamless operation of our office on a day-to-day basis. This dynamic position encompasses a broad range of responsibilities including accounting, human resources, general administration, financial reporting, vendor and contract management, risk management, and purchasing of supplies. The ideal candidate will bring a robust blend of analytical and organizational skills to manage office functions efficiently and use a hands-on approach in creating and implementing Standard Operating Procedures (SOPs). This role is ideal for a proactive, detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining high standards of office efficiency and productivity.

    What you will be doingAccounting & Bookkeeping
    • Streamline accounting systems to enhance financial data management, ensuring real-time tracking of cash flows, expenses, and revenues.
    • Record and analyze data into customized financial reports and models that provide actionable insights, aiding in strategic planning and financial forecasting.
    Human Resource Management
    • Oversee the entire spectrum of Human Resources functions, from crafting and implementing forward-thinking HR policies and procedures that elevate employee engagement and compliance with labor laws, to establishing School Excess as a benchmark of workplace excellence.
    • Direct all facets of the recruitment process, including the creation and posting of job descriptions, actively recruiting candidates, and leading the comprehensive onboarding program that smoothly integrates new hires into the company culture. This strategic approach is designed to enhance employee acclimatization and significantly improve retention rates through effective engagement practices.
    Administration & Reporting
    • Take full ownership of administrative operations, developing and implementing innovative administrative systems that significantly enhance office efficiency. This includes modernizing processes through the introduction of electronic filing systems and tailored workflow processes.
    • Manage all aspects of reporting by designing and producing detailed management reports that monitor key performance indicators (KPIs), providing crucial data to support strategic decision-making across all departments of the company.
    Vendor & Contract Management
    • Create and negotiate new contracts with vendors to secure the best terms for cost, delivery, and quality, implementing a standardized contract management process.
    • Develop a vendor evaluation system to assess vendor performance and compliance, ensuring alignment with the companys standards and expectations.
    Supplies & Purchasing
    • Pioneer the development of a strategic procurement plan that meticulously optimizes expenditure and maximizes the value derived from suppliers, including initiating bulk purchase agreements that significantly benefit the company's financial health.
    • Implement an inventory management system that automates supply ordering, tracking, and usage analysis to maintain optimal inventory levels and minimize waste.
    All other duties as assigned or required

    What you will need
    • A bachelor's degree in Business Administration, Accounting, Finance, or a related field is preferred. Relevant certifications in bookkeeping or office management are advantageous.
    • At least 3-5 years of experience in an office management role, preferably within a similar industry. Demonstrated experience in the integrated roles mentioned is highly preferred.
    • Certifications in HR, accounting, or office management can be beneficial.
    • Extensive experience in office management, capable of overseeing daily administrative operations of the business effectively.
    • Proficient in managing accounting functions, including bookkeeping, payroll, invoicing, and budgeting. Familiarity with accounting software and financial reporting standards is crucial.
    • Experience in handling HR duties such as recruitment, onboarding, employee relations, and performance management. Knowledge of labor laws and HR best practices is essential.
    • Capable of developing and maintaining systems for efficient documentation and reporting such as SOPs. This includes preparing regular reports on expenses, office budgets, and other financial activities.
    • Skilled in negotiating and managing contracts and relationships with external vendors, service providers, and suppliers. Ability to ensure that all contracts deliver on the promise and terms negotiated.
    • Understanding of risk assessment and the ability to implement policies and procedures to mitigate risks in the office environment.
    • Adept at managing office supplies, ensuring that all departments have the necessary resources without overspending.
    What skills set you apart
    • Ability to handle multiple tasks concurrently and meet deadlines.
    • Efficient time management skills to prioritize tasks effectively and meet deadlines.
    • Ability to handle tasks in a fast-paced environment.
    • Ability to adapt to changing priorities and tasks, demonstrating flexibility in a dynamic work environment.
    Working condition


    Combination of light to medium manufacturing environment with occasional exposure to equipment and processes. Some exposure to heat and cold but primarily works within an office environment where the incumbent generally controls the pace of their work.

    Willingness to Travel

    Why youll be doing it
    • Competitive compensation, health/vision/dental benefits, 401(k) match
    • Up to two weeks of paid time off (and yes we expect you to take it)
    • A casual yet professional dress environment
    • Be part of a fun and highly effective team
    • The opportunity to help shape the company - we want your expertise
    • A people first culture that fosters growth and pushes you to reach further personally and professionally

    Why join us?Join the School Excess family and be a part of a team that values creativity, innovation, and a commitment to making a positive impact. Together, let's redefine the way we think about school furniture and contribute to a greener, more sustainable future for education.
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