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    Executive Office Manager - Dallas, United States - Hire Road, Inc.

    Hire Road, Inc.
    Hire Road, Inc. Dallas, United States

    3 weeks ago

    Default job background
    Upper Management / Consulting
    Description

    Office Manager

    Dallas, TX

    Summary:

    Our client is a leading and growing consultant firm looking to add an experienced and professional Office Manager to their team. In this integral role, the Office Manager will oversee the day-to-day functions of the Dallas office, including supervising administrative professionals, supporting, and liaising with consulting professionals at all levels.

    The Office Manager must have at least 6 years of Admin and at least 4 years of people leadership experience in a mid size company. Must have an executive presence.

    Office Manager Requirements:

    • High school diploma required; bachelor's degree preferred
    • Minimum six (6) years of progressively responsible administrative experience, with a minimum four (4) years of people leadership and office management experience
    • Demonstrated leadership skills including coaching for results, the ability to convey a sense of purpose & motivating others
    • High degree of professionalism in behavior and manner including interfacing with the public and fostering an "employer of choice" workplace culture
    • Ability to take initiative, exercise discretion and judgment with minimal supervision.
    • Highest level of integrity is required for all aspects of the role including managing confidential office and personnel issues
    • Exceptional communication, listening, and interpersonal skills to interact with internal and external clients at all levels
    • Effectively communicate Company policies and procedures
    • Extremely proficient organizational and computer skills (i.e., Microsoft 365: Word, Excel, Outlook, and PowerPoint)
    • Ability to maintain a positive and energetic attitude and thrive in a dynamic, constantly changing office environment

    Office Manager Description:

    • Oversight and management of office space and its people
    • Lead, motivate, and ensure the successful development of administrative team members who support the Dallas office
    • Oversee office opening, shut down process, health, safety, and emergency procedures
    • Hoteling and office assignments for consulting staff
    • Facility, building services, and supply inventory management
    • Office efficiency analysis, improvement suggestions, and facilitation of office construction and development
    • IT services such as troubleshooting and maintaining AV equipment and server room
    • Maintenance of file system including off-site storage per firm record retention policy
    • Approve vendor invoices and other bills within local approval threshold
    • Perform periodic analysis of all vendor performance and contracts
    • Liaise directly with building management and/or landlord on all office space items per lease agreement
    • Manage building provided services (janitorial, carpet cleaning, engineering, repairs, etc.)
    • Provide administrative support to consulting professionals including but not limited to the following: Organize client/prospect communications and marketing efforts
    • Handle sensitive and urgent information from clients, the company's personnel, and other contacts while exercising appropriate judgment when responding
    • Manage complex calendaring, prepare business travel itineraries, and process expense and time reports
    • Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes
    • Provide support to Organizational Development and Human Resources teams including the following: Assist corporate HR with staff onboarding/off-boarding and perform local orientation procedures
    • Plan and organize holiday celebrations, team-building events, and client events
    • Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities

    WHO WE ARE

    Choosing the Hire Road is about shared success, active and committed partnerships and relationships that last. Hire Road is solely focused on connecting highly skilled professionals with leading organizations. We are a solutions-based, results-oriented staffing company specializing in a wide range of industry specific practices. To put it simply, we recruit, screen and hire talented people for temporary and full-time positions.

    This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty.

    Equal Opportunity Employer

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