Assistant Registrar - Saint Louis, United States - Harris Stowe State University

Harris Stowe State University Saint Louis, United States

2 weeks ago

Description

Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe's beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions.

Harris-Stowe's diverse faculty and staff provide a wide range of academic programs to one of the most culturally diverse student bodies in the St.

Louis region.

Job Summary

The Assistant Registrar will take on a major role in leadership and development for the Registrar's Office.

The Assistant Registrar is responsible for strategic planning, managing, reporting, and coordinating various activities related to staff, academic records, student registration, class schedule/catalog, and graduation.

Thorough knowledge of Registrar Office functions, FERPA, records management, and SIS systems are imperative. This position involves extensive and direct interaction with students, faculty, staff, academic departments, and administration.

The key component to this position is the ability to work with diverse individuals in a high-traffic environment, excellent customer service and professionalism, and attention to detail.

The Assistant Registrar will assess daily Registrar processes and services within 30 days to identify opportunities for improvement, create a strategic plan for records retention/digitization within 60 days, and execute initial phases within 90 days.

Essential Functions

Responsible for managing day-to-day operations, and planning activities related to the Registrar functions with confidentiality and integrity.
Establishes objectives and leads development opportunities.
Provides training, guidance, and evaluates staff operations.
Supervises activities related to the maintenance and retention of academic records and imaging, grades, registration, academic calendar, records including imaging, and graduation processes.
Assists to maintain University compliance with best practices and meeting state and federal guidelines for records, transcripts, and graduation.
Assists with policy, SIS, and other academic and non-academic problem-solving situations.
Certifies transcripts and graduation credentials.
Assist with maintenance and distribution of registrar data reports using SIS data, Cognos, and MS Excel/Word.
Works with a team to provide support for the Registrar's Office to implement a structured plan for records, registration, transfer articulation, and graduation.
Coordinate schedule academic scheduling timeline to ensure creation, editing and distribution is completed in adherence to all deadlines.
Maintain active faculty data in SIS for course scheduling.
Maintain Registrar Office Policy & Procedures Manual and any training documentation.
Creates and ensures all parties adheres to the academic scheduling timeline to ensure it is ready and correct for registration in a timely manner
Collaborates with the Academic Affairs - Retention and Student Success team for strategic planning, higher retention and graduation rates, and lower default rates.
Perform other duties and special assignments as deemed necessary by the Registrar, Assistant Provost for Academic Affairs - Retention and Student Success, or other administrators.

Minimum Education and Experience

Master's Degree preferred.
A Bachelor's Degree will be considered with prior experience
At least three years of experience working in a college or university Registrar's office or related student administrative office
Experience working directly with students and the ability to work successfully with persons of diverse backgrounds including sensitivity to their needs and concerns is require
Must be committed to student success and providing quality service to students seeking post-secondary education

Knowledge, Skills, and Abilities

The ability to lead, coach, and provide performance feedback effectively to a diverse team of employees
The ability to collaborate and work in partnership
The ability to work independently with little direct supervision
The ability to problem solve and make independent decisions regarding the office
The ability to present yourself in a professional manner while representing the university
Ability to work some evenings and weekends

Supervisory Responsibility

Physical Requirements

Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body
Light Work usually requires walking or standing to a significant degree

Working Conditions and Environment

Work is routinely performed in a typical interior/office environment
Very limited or no exposure to physical risk

"Please No Phone Calls"

Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status.

Only those candidates selected for interviews will be contacted.

EOE Statement

Harris-Stowe State University is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

The above statements are intended to describe the general nature and level of work being performed and assigned for this position.

This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.

Assistant Registrar

2 weeks ago

Harris-Stowe State University Saint Louis, United States

Job Description · Job DescriptionHarris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe's beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and Histor ...
Assistant University Registrar for Scheduling

2 weeks ago

Washington University in St. Louis Saint Louis, United States

Scheduled Hours · 37.5 · Position Summary · The Assistant University Registrar for Scheduling and Registration is a member of the curriculum operations team in the Office of the University Registrar (OUR). The position is primarily responsible for the maintenance of course sectio ...
Assistant University Registrar for Academic Requirements

2 weeks ago

Washington University in St. Louis Saint Louis, United States

Scheduled Hours · 37.5 · Position Summary · The Assistant University Registrar for Academic Requirements is a member of the curriculum operations team in the Office of the University Registrar (OUR). The position is primarily responsible for the maintenance of degree and program ...
Coordinator, Registrar Office

2 weeks ago

University of Health Sciences and Pharmacy in St. Louis St. Louis, United States Staff (Part time)

Description · Do you have excellent interpersonal/human relations skills? Are you a strategic and tactical thinker? Do you consider yourself to be a data-driven decision maker? The Office of the Registrar at University of Health Sciences and Pharmacy in St. Louis is currently lo ...
Oncology Data Specialist

2 weeks ago

Barnes-Jewish Hospital St. Louis, United States Full time

Job Description · Additional Information About the Role 6:00 a.m. - 11:00 p.m. Flexible 8 hour shift Work from home opportunity Sign-On-Bonus Eligible up to $10,000 Current states BJC can hire from: Alabama Iowa North Carolina Arkansas Kansas Ohio Florida Kentucky Oklahoma Georgi ...
Coordinator, Registrar Office

2 weeks ago

University of Health Sciences and Pharmacy in St. Louis Saint Louis, United States

Do you have excellent interpersonal/human relations skills? Are you a strategic and tactical thinker? Do you consider yourself to be a data-driven decision maker? The Office of the Registrar at University of Health Sciences and Pharmacy in St. Louis is currently looking for a par ...
Registrar- Cancer

2 weeks ago

BJC HealthCare Saint Louis, United States

Additional Information About the Role · Are you looking to grow you careeer? · * flexible. Mon-Fri. No weekends/ Remote work · * Work anytime between 6am and 11pm, but not longer than 10 hrs/day. · * $10,000 Sign On Bonus · * Licenses & Certifications · * ONCOLOGY DATA SPECIALIST ...
Registrar

3 weeks ago

St. Louis University High Saint Louis, United States

Job Description · Job DescriptionThe registrar will, under the supervision of the Assistant Principal for Academics, perform a variety of complex clerical and organizational duties related to the enrollment, transfer, exams, graduation and/or withdrawal of high school students ac ...
Secretarial Position

2 weeks ago

Missouri REAP Saint Louis, United States

Job Description: · ANTICIPATED START DATE: Immediately Upon Hire · LOCATION: Mesnier Primary School (Grades K-2) · DETAILS: 12-month support staff position, on a 250 day calendar for , with district-recognized holidays and paid vacation, sick, and personal leave. Leave time will ...
Major Gifts Officer

1 week ago

Saint Louis Art Museum St Louis, United States

Major Gifts Officer · Summary: The primary purpose of this position is fundraising for financial contributions given for the purchase of art, solicitation of works of art, and fundraising for identified priorities across the Saint Louis Art Museum. · Essential Duties and Respons ...
Sr. Abstractor

2 weeks ago

Ascension Health Saint Louis, United States

**Details** · + **Sign-on bonus:** Potential $5,000 sign-on bonus for 2+ years of CTR experience · + **Department:** Clinical Quality Registry Services · + **Schedule:** Full time, Monday - Friday · + **Location:** Remote · **Benefits** · Paid time off (PTO) · Various health insu ...
Patient Access Lead

2 weeks ago

BJC St Louis, United States

Additional Information About the Role · Great Opportunity · Do you enjoy being a service to others, have a passion for healthcare, and have excellent customer service skills? If so, Barnes Jewish Hospital is looking to hire a Patient Access Rep LEAD Full Time day time hours · ...
Qualified Mental Health Professional 9-P11

3 days ago

State of Michigan St Louis, United States

Qualified Mental Health Professional 9-P11 · Print ) · Apply · Qualified Mental Health Professional 9-P11 · Salary · $ $44.45 Hourly · Location · St. Louis, MI · Job Type · Permanent Full Time · Job Number · 4744HC-STF-QMHP · Department · Corrections - Central Michigan Correction ...
Oncology Data Specialist

2 weeks ago

BJC HealthCare Saint Louis, United States

Additional Information About the Role · * 6:00 a.m. - 11:00 p.m. · * Flexible 8 hour shift · * Work from home opportunity · * Sign-On-Bonus Eligible up to $10,000 · * Current states BJC can hire from: · Alabama Iowa North Carolina · Arkansas Kansas Ohio · Florida Kentucky Oklahom ...
Assistant Director of Financial Aid

1 week ago

Maryville University St Louis, United States

Assistant Director of Financial Aid · Apply now Job no: · Work type: Full-time · Location: St. Louis, MO · Categories: Student Success · Posting Details · Job Summary/Basic Function · The Assistant Director of Financial Aid plays a critical role within the Division of Stud ...
Academic Advisor

3 weeks ago

Villa Duchesne St Louis, United States

Job Details · Job Location · Villa Duchesne - St Louis, MO · Education Level · 4 Year Degree · Description · Villa Duchesne is seeking a part-time Academic Advisor for our Upper School (Grades This position requires that the candidate have a bachelor's degree and relevant ex ...
Major Gifts Officer

2 weeks ago

Saint Louis Art Museum St Louis, United States

Major Gifts Officer · Summary: The primary purpose of this position is fundraising for financial contributions given for the purchase of art, solicitation of works of art, and fundraising for identified priorities across the Saint Louis Art Museum. · Essential Duties and Responsi ...
Patient Access Lead

2 weeks ago

BJC HealthCare Saint Louis, MO, United States

Additional Information About the Role · Great Opportunity · Do you enjoy being a service to others, have a passion for healthcare, and have excellent customer service skills? If so, Barnes Jewish Hospital is looking to hire a Patient Access Rep LEAD · * Full Time day time hours · ...
Patient Access Rep Lead

2 weeks ago

BJC HealthCare Saint Louis, MO, United States

Additional Information About the Role · Great Opportunity · Do you enjoy being a service to others, have a passion for healthcare, and have excellent customer service skills? If so, is looking to hire a Patient Access Rep LEAD · * In Office / Full time · * $750 · * Looking for Pa ...
Major Gifts Officer

4 weeks ago

Saint Louis Art Museum St Louis, United States

Major Gifts Officer · Summary: The primary purposes for this position are to oversee an institutional system of fundraising for financial contributions given for the purchase of art, solicitation of works of art, and to manage the ongoing activity of the Collectors Circle members ...