Director of Finance And Administration - Englewood, United States - Society for Mining, Metallurgy & Exploration

Description

Are you looking for an opportunity for advancement in a collaborative work environment that offers excellent benefits? The Society for Mining, Metallurgy & Exploration Inc. (SME) hires and rewards great people who are passionate about serving our members. We offer competitive compensation and benefits as well as distinctive benefits like a Safe Harbor 401(k) and Company Match 401(k) plan, flexible work schedules including a 9/80 Work Schedule, and Winter Break from December 24th January 1st.

SME, , is a professional society (501(c) (3) corporation) whose more than 13,000 members represent all professionals serving the minerals industry in more than 100 countries. SME members include engineers, geologists, metallurgists, educators, students and researchers. SME advances the worldwide mining and underground construction community through information exchange and professional development.

TITLE: Director of Finance & Administration

DEPARTMENT: Executive Team

WORK TYPE: Full-Time Exempt

LOCATION: 12999 E. Adam Aircraft Circle; Englewood, CO 80112

SCHEDULE: Hybrid, 2 days in-person, up to 3 days remote

PAY RANGE: $120,000 - $150,000 DOE

BONUS: 14% bonus potential based upon achievement of defined goals and SME performance.

401(K): 3% automatic safe-harbor match plus 80% elective deferral match of the first 5% contributed by the employee.

BENEFITS: Medical, Dental, Vision, FSA or HSA*, Short-Term Disability Insurance, Employer Paid Life Insurance, Employer Paid Long-Term Disability, Travel Assistance, and EAP. Sick, Vacation, and Holidays including Winter Break office closure from 12/24-1/1. 9/80 Work Schedule option.

JOB SUMMARY

Provide day-to-day leadership and management to the internal support departments: Accounting, Marketing, Web Development, IT, and Customer Service; accountable for the administrative, financial and risk management operations of the company, to include the development of a financial and operational strategy; and identify and implement process improvements to drive efficiency and accuracy.

KEY RESPONSIBILITIES

Leadership and Administration

Lead SME into the future by engaging in strategic planning that takes a more holistic view of the organization and balances financial success with processes that will generate success in the future.

Provide day-to-day leadership and management to the internal support departments: Accounting, Marketing, Web Development, and IT.

Guide and mentor direct reports related to allocating work, training, evaluating performance, rewarding excellence, hiring, goal setting and development, and disciplinary counseling of staff.

Determine and create key metrics to drive strategy of the internal support departments, establish team and individual objectives, and ensure achievement of defined goals.

Conduct regular one-on-ones and team meetings.

Collaborate effectively across business lines and foster departments known for teamwork and collaboration.

Identify and implement process improvements to drive efficiency and accuracy.

Finance

Manage and coordinate the monthly financial closing process to ensure accurate and timely closings. Ensure that all closing procedures are followed. Review journal entries. Promptly review and resolve all financial issues during close. Review monthly reconciliations of balance sheet accounts including taking corrective actions, if necessary.

Initiate new and maintain existing financial reports as necessary.

Establish accounting policies and procedures and keep well informed of problems or changes that might necessitate assistance.

Manage the annual financial forecast. Work closely with managers to correlate financial aspects with business sector strategy and implementation.

Drive and coordinate the annual budget process. Meet with the business line Managers to review the budget worksheets and obtain final approval.

Coordinate the management and control of the overall budget throughout the year. Meet with department managers, as needed, to discuss budget variances.

Track cash flow and update future cash flow weekly. Provide to Executive Team weekly.

Track investment activity daily and provide weekly update to Executive Team

Ensure that good internal controls are in place. Report weaknesses to the Executive Director and suggest improvements, best practices and remedies.

Keep abreast on current developments in finance, management and computer technology as to be able to suggest new approaches for increased operational efficiency.

Assist in the preparation of the 990 tax returns. Review to ensure that the company is in compliance with state and local laws.

Primary contact for banking relationships, annual review of banking best practices, manage sections banking relationships and act as a signer on these accounts.

Prepare biweekly payroll, make 401(K) and 457B contribution payments

Manage the year-end audit work papers and interact with external auditors in the year-end audit of the accounting records.

Oversee the annual renewal process and serve as the primary contact for Insurance Policies; Workers Compensation, Executive Liability, Commercial umbrella policy, Commercial Property, Commercial Crime, and Commercial Auto policies.

Develop timely and accurate business reports used in significant business decisions.

Act as a fiduciary for the SME, Foundation and WAAIME Investment portfolios. Attend Monthly or Quarterly call to review with the investment advisors. Ensure that investments are being invested and managed appropriately in accordance with investment guidelines. Periodically review the investment policies and facilitate updates as needed.

Attend AIME finance committee meetings quarterly

Prepare investment income allocation entries monthly

Manage SAM registration including annual renewal

Attend monthly accounts receivable aging meeting

File annual periodic report for SME, Foundation and OneMine

Renew Charitable Registration annually for SME and the Foundation

Serve as staff liaison for Finance and Audit Committees

KEY REQUIREMENTS

• Bachelors Degree in Accounting
• 10 years of Accounting experience, including 5 years of management experience
• Strategic-minded leadership skills with ability to implement chosen strategies
• CPA License preferred
• Non-profit or Association experience preferred

SKILLS REQUIRED

Leadership

Strategic Planning

Finance and general accounting

Risk management and internal control

Financial reporting, budgeting and forecasting

Financial Analysis

The above qualifications and requirements are representative, but not all-inclusive, of the knowledge, skills, and abilities required for the position.

Please submit a cover letter expressing why you are interested in this particular position, including how your experience is related to the duties of the position and a resume to

EOE/Minorities/Females/Veterans/Disabled