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    Business and Financial Operations Administrative Assistant - Tucson, United States - KIHOMAC

    KIHOMAC
    KIHOMAC Tucson, United States

    2 weeks ago

    Default job background
    Description

    Job Description

    Job Description
    • Perform a variety of administrative and clerical tasks, including but not limited to: data collection and management; performance monitoring and measurement; schedule management and planning; updating government systems; reporting program status internally to program management
    • Provide support to branch managers and employees
    • Assist in daily office needs and managing general administrative activities
    • Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government
    • Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses
    • Prepare agendas, schedule meetings, maintain calendars, and conference room schedules
    • Assist with development and implementation of program schedules and project plans
    • Use government travel systems to ensure travel is efficiently scheduled
    • Plan and execute organizational activities for both internal and external agencies
    • Determine customer requirements and translate these requirements into organizational plans
    • Analyze business and technical processes to develop and implement new and modified processes and policies
    • Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities
    • Other duties as assigned

    This position is contingent upon contract award.

    Requirements

    Education/Training:

    • High School diploma required
    • Bachelor's degree in business administration or related field preferred


    Experience:

    • 2+ years of experience supporting management personnel
    • Experience supporting management personnel within the DoD preferred
    • Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process
    • Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications
    • Excellent interpersonal, verbal and written communication skills, both oral and written
    • Demonstrated ability to quickly adapt to emerging requirements
    • Excellent customer service skills (trusted and reliable, prompt and attentive)
    • Strong initiative and an ability to organize daily tasks and manage multiple responsibilities
    • Able to prioritize workloads effectively

    Preferred Education, Experience, & Skills

    • Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief
    • Experience with government contract requirements including contract deliverables
    • Experience with complex organizations and working with other business teams
    • Prior experience with DoD Acquisitions Programs and/or weapons systems

    Security:

    • Must be a US citizen
    • Active Secret clearance required

    Benefits

    • Health Care Plan (Medical, Dental & Vision)
    • Retirement Plan (401k, IRA)
    • Life Insurance (Basic, Voluntary & AD&D)
    • Paid Time Off (Vacation, Sick & Public Holidays)
    • Short Term & Long Term Disability
    • Training & Development
    • Wellness Resources
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