Program Associate - Denver, United States - Clayton Early Learning

Description

Job Description

Job DescriptionAbout the role:
This position supports a designated program through the support of a broad range of tasks. The focal point of this role is to support the program and families within the program from an administrative perspective. This position is expected to build effective relationships and to engage with multiple organizational departments.

This position supports a variety of functional areas within the Educational Services department and the percentage of time spent on the key responsibilities will fluctuate depending on the functional area and the needs of the organization.
Who we are:At Clayton Early Learning, we stand as an innovation hub dedicated to cultivating vibrant and equitable communities. Our mission revolves around collaborative partnerships with families, fostering a holistic approach to the early years through a commitment to the whole child and whole family. By actively engaging with families, we aim to uncover effective strategies, embrace continuous discovery, and lead the charge in advancing systemic change.
Our vision is rooted in the belief that by nurturing the foundation of early childhood, we contribute to the well-being and prosperity of individuals, families, and communities at large. Through our relentless pursuit of what works, we strive to create an enduring impact on the lives of children and families, setting the stage for a future of shared success and thriving communities.
What we want you to do:PROGRAM LIASION

• Greets and assists visitors and responds to all in person and electronic correspondence; provides accurate information to a variety of contacts regarding the program
• Works with families and the community to build positive relationships and serves as one of the first contacts for the program; maintains relationships with families and the community through ongoing engagement and communication

PROGRAM ADMINISTRATION

• Performs general office duties including maintenance of office equipment, distributes mail, etc.; receives supplies for the office and classrooms
• Creates and distributes relevant communications such as flyers, presentations and mailings to families and the community
• Provides general administrative support to the program team such as creating reports, data entry, filing and other projects as assigned
• Assists program staff with the training and troubleshooting with systems; assists with updating program related policies and procedures
• Supports the coordination of activities such as school events, parent teacher meetings, parent leadership councils and meetings etc.

ENROLLMENT & ELIGIBILITY SUPPORT

• Enters data from eligibility and enrollment paperwork into the database management system
• Attends team meetings to discuss enrollment and plan for recruitment
• Supports the admissions team with other tasks to support admissions, enrollment, and eligibility

DATA ASSISTANCE & DATA ENTRY

• Enters data into database management system in an accurate and timely manner
• Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders
• Assists with regular staff data entry audits; follows up with employees regarding data entry errors and demonstrates correct method of entry
• Assists with employee data trainings, and eventually leads trainings
• Attends meetings with other teams within educational services as needed to support and provide information on data management
• Supports the data team with other tasks to enhance the department

What we are looking for and what you must have:

• An understanding of the importance of food security and the food system and its impact on community health, specifically children, is highly desirable.
• Ability to communicate fluently in both English and Spanish
• Ability to unload, lift, and carry weight of up to 50lbs, on most days.
• Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations.
• Data analysis and management skills.
• Ability to multi-task and prioritize; can take initiative with a sense of urgency and motivation
• Adaptive and experienced working in environments with moving parts and some ambiguity
• Proficient in Microsoft Office Suite; ability to learn and adapt to new software
• Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach.
• Knowledge of local trends in food insecurity a plus, particularly as applied to children and families.
• Ability to manage multiple deadlines and prioritize accordingly.
• Strong writing and communications skills.
• Self-motivated and efficient
• Knows how to build cross-functional relationships across all levels and functions within an organization.
• Knowledge of economic, cultural, and societal challenges of ethnically diverse communities preferred.
• Current PPD-TB and physical examination
• Successfully pass a Colorado Bureau of Investigation and Federal Bureau of Investigation criminal background checks
• Pass a National Sex Offender Registry Check

The perks:

• 401k with 5% match
• 16 Company-paid days for Holidays
• Vacation and Sick time
• Medical, Vision, and Dental benefits
• FSA Plans
• College Investment plans
• Identify theft and Protection plans
• A fun, dynamic, and exciting environment

Compensation:

• $19.00-$21.00 Hourly

Our Core Values:

At Clayton we work to foster a community characterized by trust, dignity, love, and justice, with our children and families, our team members, and other partners on our campus and beyond. We see these values in action each and every day as they strengthen our Clayton community and our service to the children, families, and educators we serve.

Community-Community fosters belonging, resiliency, stability, and strength. We are committed to creating a caring, trauma-informed, professional community at Clayton and we are committed to being a positive member of the many communities we partner with and serve. Community means living the seven Sanctuary commitments: nonviolence, emotional intelligence, social learning, democracy, open communication, social responsibility, and growth and change.

Collaboration-Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work. We are committed to approaching our work as one team across Clayton. Collaboration means working across teams and departments and with our external partners.

Diversity, Equity, Inclusion, and Belonging-Diversity, Equity, Inclusion and Belonging leads us to reflect the communities we serve and bring the widest variety of ideas and innovation to our work. We are committed to building and sustaining an organization centered on diversity, equity, and belonging. Diversity means building a team that is reflective of the world around us, in all aspects of our personal and professional backgrounds. Equity means recognizing that we need to provide different resources to meet different needs and circumstances that are often the result of systemic injustice; it is core to everything we do in service of our children and families and in how we work with each other. Inclusion refers to a community where all members are and feel respected and are able to participate and achieve their potential. A true sense of belonging means that everyone who enters the Clayton campus is valued for who they are and can meaningfully say "I belong here."

Growth- Growth allows us to develop as professionals and to provide the best services we can to the children, families, and educators we serve. We are committed to growing as individuals and as an organization. Growth means we are continually learning how to do our individual and collective work better and we adapt and evolve our programs and practices to reflect new learning and to meet changing needs.

Stewardship-Stewardship enables us to have the greatest impact we can with the resources we have. We are committed to being good stewards of our community and our resources. Stewardship means using our financial resources wisely and responsibly so that we can sustain our work into the future, taking care of our unique and beautiful campus so it can remain a resource for our community, and caring for our community and team and treating each other with respect and responsibility.

Fun-Fun reduces stress, keeps us motivated, builds connections, and models for our children the joy that can come with learning and working together. We are committed to having fun Fun means noticing and sharing things that bring us joy, being creative in our work, making connections with each other, and finding humor and hope in our work.

Clayton Early Learning is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work place that embraces diverse backgrounds, life experiences, and perspectives. We prohibit discrimination of employees or applicants on the basis of race, creed, color, age, sex, national origin, sexual identity, sexual orientation, religious affiliation, disability, or any other classification considered discriminatory under applicable law.

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