- Maintains and operates a records management software application involving the tracking of individual documents, files and storage boxes; access security; file label generation; multi-location indexing and key word retrieval; and final destruction of public records.
- Assists the Records Manager in coordinating imaging of the City's historical and vital records.
- Assists in the maintenance and development of imaging standards and formats for public records, pertaining to record content, within each record series.
- Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate.
- Handles incoming public record requests made either in person or via remote electronic access.
- The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
- Knowledge of modern office procedures, practices, equipment, and computer software applications.
- Knowledge of generally accepted filing practices.
- Knowledge of the creation, maintenance, and utilization of graphics based image files and/or CD/ROM file formats preferred.
- Familiarity with Internet and Intranet use and various associated applications preferred.
- Ability to learn and adapt to changes in computer software and technology.
- Ability to understand and carry out detailed oral and written directions.
- Ability to establish and maintain cooperative and effective working relationships with associates, appointed and elected officials and with the general public.
- Ability to effectively communicate both orally and in writing.
- Ability to work flexible hours.
-
Information Technology Support Specialist
5 days ago
LIDP Consulting Services, Inc. Venice, United StatesInternal IT Support Specialist · LIDP Consulting Services Inc. (LIDP)is looking for an Internal IT Support Specialist. We are a growing organization that provides software solutions to the Life Insurance industry. · Our customers are large and mid-sized insurersthat provide life ...
-
Legal Support Specialist
3 weeks ago
Williams Parker Sarasota, United States Full timeWilliams Parker, the region's largest and oldest law firm, is currently seeking dedicated and detail-oriented Legal Support Specialists to join our client-centric team. In this role, you will provide essential administrative and operational support to various departments. Ideal c ...
-
Mortgage Loan Processor
3 days ago
M/I Homes, Inc. Sarasota, United States Full timeM/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving's drive to always "treat the customer right," we have fulfilled the dreams of over 140,000 homeowners a ...
-
Senior Dental Consultant
1 week ago
Aligned Dental Partners Sarasota, United StatesWe are excited to announce that Aligned Dental Partners is looking to add to our consulting team. · Aligned Dental Partners (ADP) is an innovative dental consulting company. ADP works with emerging · DSOs, group practices, and entrepreneurial dentists. Practitioners work with ADP ...
-
Regional Sales Manager-Process Instrumentation
2 weeks ago
Lovibond Sarasota, United StatesThis is a remote position. · Tintometer, Inc., based in Sarasota, FL, seeks a Regional Sales Manager-Process Instrumentation-Eastern US to become part of the Lovibond team in achieving overall company goals in terms of revenue and profitability and to support us in our commitment ...
-
Staff Accountant
2 weeks ago
Informa PLC Sarasota, United States Full timeJob Description · This role is responsible for business specific deliverables for either a dedicated division or across multiple divisions. You will have responsibility and ownership for reporting on the profitability and associated balance sheets of your divisions. · You will be ...
-
Cardiac Device Specialist, Full Time Evenings
2 weeks ago
PaceMate™ Sarasota, United States Full timePaceMateTMCardiac Device Specialist (full-time) · Primary Location: Contiguous United States (remote) · Shift: swing, evening coverage required · Position Description: A PaceMateTM Cardiac Device Specialist remotely monitors patients with cardiac implantable electronic devices (C ...
-
Medical - Reimbursement Specialist
7 hours ago
N/A Sarasota, United StatesJob Description · The Reimbursement Specialist compiles, reviews, and processes billing and accounts receivable documents, insurance bills and payments, and prepares and maintains all accounts receivable and patient service revenue records and reports. · The Reimbursement Special ...
-
Medical Records Specialist
7 hours ago
DSE and WS Media Sarasota, United StatesPath Medical is seeking a Full-time Medical Records Specialist · Job Summary: This position is responsible for collaborating and assisting with the work flow and tasks assigned to medical records staff. The medical records specialist assists with the compilation and maintenance ...
-
Customer Service Specialist
1 week ago
TEEMA Sarasota, United StatesJob Description · Job DescriptionPosition: Customer Service Specialist · Type: Contract · Duration: 9 months (with potential to convert to permanent) · Location: Bradenton, FL (Onsite everyday - Once the role converts to permanent, there are remote/work from home options availabl ...
-
Payroll Specialist
3 days ago
Aligned Dental Partners Sarasota, United StatesJob Description · Job DescriptionDue to our growth, we are excited to announce the addition of a payroll specialist to our team in our beautiful Sarasota offices. · RESPONSIBILITIES: · - Process payroll for employees accurately and timely · - Ensure compliance with federal, state ...
-
Regulatory Compliance Specialist
1 week ago
Boar's Head Provisions Co., Inc. Sarasota, United StatesHiring Company: · Delicatessen Services Co., LLC · Overview: · The Regulatory Compliance Specialist is responsible for maintaining and managing regulatory compliance documentation using the corporate Quality Management System. This individual serves as the primary technical resou ...
-
Youth Care Specialist
1 week ago
Lutheran Services Florida Sarasota, United States Full time#nowhiring · Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant. · LSF is looking for talented Youth Care Specialists who want to make an impact in the lives of youth. · The schedule for this role is third sh ...
-
Corporate Tax Manager
2 weeks ago
Informa Global Support Sarasota, United StatesJob Description · Job DescriptionCompany Description · Informa is a leading international events, intelligence and scholarly research group. · We're the specialist's specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, ...
-
Regulatory Compliance Specialist
7 hours ago
Boar's Head Brand/Frank Brunckhorst Co., LLC Sarasota, United StatesHiring Company: · Delicatessen Services Co., LLC · Overview:The Regulatory Compliance Specialist is responsible for maintaining and managing regulatory compliance documentation using the corporate Quality Management System. This individual serves as the primary technical resourc ...
-
Medical Billing Specialist
3 weeks ago
TempExperts Sarasota, United States Temp To HireMedical Billing Specialist · Sarasota, FL · TempExperts is hiring a Medical Billing Specialist for a thriving healthcare company in Sarasota, FL. · Job Summary: · The ideal candidate will compile, review, and process billing and accounts receivable documents, insurance bills and ...
-
Personal Trainer
2 weeks ago
Coastal Fitness And Correction Llc Sarasota, United StatesJob Description · Job DescriptionDo you thrive on helping people achieve their fitness goals? Are you passionate about exercise and creating a supportive environment for clients? If so, we want to hear from you · Job Summary · We are seeking a motivated and enthusiastic Personal ...
-
Jewish Family and Children's Service of the Suncoast Sarasota, United StatesJob Description · Job DescriptionThe Diversion and Housing Specialist is a key team member whose primary responsibilities include providing Diversion and Rapid Resolution services to veterans and families facing a housing crisis and/or potential housing crisis in order to stabili ...
-
Admin Positions
1 day ago
PhysMed Sarasota Sarasota, United StatesJob Description · Job DescriptionPhysMED is seeking highly organized and detail-oriented individuals to join our team We currently have the following openings: · Bilingual New Patient Scheduler · Billing Specialist · Case Management · See below for the job descriptions for each p ...
-
Procurement Specialist
1 day ago
iMPact Business Group Sarasota, United States Permanent/Direct HireProcurement Specialist (Department of Defense Contracting) · Our client is at the forefront of the commercial and defense military industries, delivering unmatched excellence and integrity in equipment, ammunition, and firearms supply. Headquartered in Sarasota, Florida, this Vet ...
Records Information Specialist I - Sarasota, United States - City of Sarasota
Description
All current City of Sarasota employees must apply to job postings on the internal career site.Come work at a place where employees of the City serve with Excellence and Pride
Department:
Support Services Division
Employee Type:
Probationary
Time Type:
Full time
Salary Range:
$ $ Hourly / $39, $49,931.44 Annually
Job Posting Period:
May 15, May 20, :00 A.M.
Job Description:
Overview
To perform various tasks relating to the imaging and/or scanning of city records. Responsible for tracking microfilm processing, roll indexing, and retrieval; processing inactive files for storage and destruction; and assisting in the development and maintenance of the City's Electronic Records and Information Management (ERIM) Program.
Essential Functions
High school graduate or the equivalent with two (2) years experience working with multi-faceted filing systems and relevant experience in a Windows environment and with Windows based database management systems; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. An Associate Degree as well as experience in state or local government administration is preferred.
Job Based Competencies
Under the direction of and responsible to the City Auditor and Clerk or designated representative. Usually no supervision exercised. On a limited basis, may direct and assign the work of clerical employees or supervise the preparation and completion of various projects as delegated.
Physical Requirements
This position is office work that requires exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently. Position requires walking, stooping, bending, reaching, fingering, and standing for short periods of time. Position also requires hearing to accurately understand information at normal spoken word levels and visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Manual dexterity to operate standard office, data entry, and word processing equipment is required.
Public Contact
This position requires extensive public contact.
Retirement Benefit
The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.
NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view a copy of the City's Veterans Recruitment Plan.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at or via phone at
For questions pertaining to general employment or job application status, please call , or email