Jobs
>
Sarasota

    Records Information Specialist I - Sarasota, United States - City of Sarasota

    Default job background
    Description
    All current City of Sarasota employees must apply to job postings on the internal career site.

    Come work at a place where employees of the City serve with Excellence and Pride

    Department:
    Support Services Division

    Employee Type:
    Probationary

    Time Type:
    Full time

    Salary Range:
    $ $ Hourly / $39, $49,931.44 Annually

    Job Posting Period:
    May 15, May 20, :00 A.M.

    Job Description:

    Overview

    To perform various tasks relating to the imaging and/or scanning of city records. Responsible for tracking microfilm processing, roll indexing, and retrieval; processing inactive files for storage and destruction; and assisting in the development and maintenance of the City's Electronic Records and Information Management (ERIM) Program.

    Essential Functions
    • Maintains and operates a records management software application involving the tracking of individual documents, files and storage boxes; access security; file label generation; multi-location indexing and key word retrieval; and final destruction of public records.
    • Assists the Records Manager in coordinating imaging of the City's historical and vital records.
    • Assists in the maintenance and development of imaging standards and formats for public records, pertaining to record content, within each record series.
    • Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate.
    • Handles incoming public record requests made either in person or via remote electronic access.
    • The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
    Minimum Qualifications

    High school graduate or the equivalent with two (2) years experience working with multi-faceted filing systems and relevant experience in a Windows environment and with Windows based database management systems; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. An Associate Degree as well as experience in state or local government administration is preferred.

    Job Based Competencies
    • Knowledge of modern office procedures, practices, equipment, and computer software applications.
    • Knowledge of generally accepted filing practices.
    • Knowledge of the creation, maintenance, and utilization of graphics based image files and/or CD/ROM file formats preferred.
    • Familiarity with Internet and Intranet use and various associated applications preferred.
    • Ability to learn and adapt to changes in computer software and technology.
    • Ability to understand and carry out detailed oral and written directions.
    • Ability to establish and maintain cooperative and effective working relationships with associates, appointed and elected officials and with the general public.
    • Ability to effectively communicate both orally and in writing.
    • Ability to work flexible hours.
    Responsibility

    Under the direction of and responsible to the City Auditor and Clerk or designated representative. Usually no supervision exercised. On a limited basis, may direct and assign the work of clerical employees or supervise the preparation and completion of various projects as delegated.

    Physical Requirements

    This position is office work that requires exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently. Position requires walking, stooping, bending, reaching, fingering, and standing for short periods of time. Position also requires hearing to accurately understand information at normal spoken word levels and visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Manual dexterity to operate standard office, data entry, and word processing equipment is required.

    Public Contact

    This position requires extensive public contact.

    Retirement Benefit

    The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

    NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view a copy of the City's Veterans Recruitment Plan.

    If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at or via phone at

    For questions pertaining to general employment or job application status, please call , or email


  • Johns Eastern Co. Bradenton, United States

    · About Us · At Davies, we get it... you are not just looking for a job, you are looking to build a life and a career. We believe in our people and realize that our success is a direct result of creating a learning atmosphere, leadership opportunities, and promoting from within ...

  • Informa Connect of Informa PLC

    Corporate Tax Manager

    3 weeks ago


    Informa Connect of Informa PLC Sarasota, United States

    Informa is a leading international events, intelligence and scholarly research group.We're the specialist's specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities ...


  • TempExperts Sarasota, United States Temp To Hire

    Medical Billing Specialist · Sarasota, FL · TempExperts is hiring a Medical Billing Specialist for a thriving healthcare company in Sarasota, FL. · Job Summary: · The ideal candidate will compile, review, and process billing and accounts receivable documents, insurance bills and ...


  • iMPact Business Group Sarasota, United States Permanent/Direct Hire

    Procurement Specialist (Department of Defense Contracting) · Our client is at the forefront of the commercial and defense military industries, delivering unmatched excellence and integrity in equipment, ammunition, and firearms supply. Headquartered in Sarasota, Florida, this Vet ...


  • Harrison Gray Search & Consulting Sarasota, United States

    Job Description · Job Description · Harrison Gray Search has partnered with a · leading locally owned, award-winning independent insurance Agency in the Southwest Florida region. · Job Summary: · Seeking a highly skilled and motivated Risk Placement Specialist to join our cl ...


  • Williams Parker Sarasota, United States Full time

    Williams Parker, the region's largest and oldest law firm, is currently seeking dedicated and detail-oriented Legal Support Specialists to join our client-centric team. In this role, you will provide essential administrative and operational support to various departments. Ideal c ...


  • Aligned Dental Partners Sarasota, United States

    We are excited to announce that Aligned Dental Partners is looking to add to our consulting team. · Aligned Dental Partners (ADP) is an innovative dental consulting company. ADP works with emerging · DSOs, group practices, and entrepreneurial dentists. Practitioners work with ADP ...


  • Lovibond Sarasota, United States

    This is a remote position. · Tintometer, Inc., based in Sarasota, FL, seeks a Regional Sales Manager-Process Instrumentation-Eastern US to become part of the Lovibond team in achieving overall company goals in terms of revenue and profitability and to support us in our commitment ...

  • Informa PLC

    Staff Accountant

    1 week ago


    Informa PLC Sarasota, United States Full time

    Job Description · This role is responsible for business specific deliverables for either a dedicated division or across multiple divisions. You will have responsibility and ownership for reporting on the profitability and associated balance sheets of your divisions. · You will be ...

  • St. Vincent de Paul CARES

    Housing Specialist

    5 days ago


    St. Vincent de Paul CARES Sarasota, United States Full time

    MISSION STATEMENT:To be a beacon of light by transforming lives in the Vincentian spirit of charity, justice, and mercy through interpersonal connectivity. SUMMARY: The Housing Specialist I shall provide direct services to enable eligible clients to locate affordable, safe and sa ...


  • PaceMate™ Sarasota, United States Full time

    PaceMateTMCardiac Device Specialist (full-time) · Primary Location: Contiguous United States (remote) · Shift: swing, evening coverage required · Position Description: A PaceMateTM Cardiac Device Specialist remotely monitors patients with cardiac implantable electronic devices (C ...


  • DSE and WS Media Sarasota, United States

    Path Medical is seeking a Full-time Medical Records Specialist · Job Summary: This position is responsible for collaborating and assisting with the work flow and tasks assigned to medical records staff. The medical records specialist assists with the compilation and maintenance ...


  • TEEMA Sarasota, United States

    Job Description · Job DescriptionPosition: Customer Service Specialist · Type: Contract · Duration: 9 months (with potential to convert to permanent) · Location: Bradenton, FL (Onsite everyday - Once the role converts to permanent, there are remote/work from home options availabl ...


  • Boar's Head Provisions Co., Inc. Sarasota, United States

    Hiring Company: · Delicatessen Services Co., LLC · Overview: · The Regulatory Compliance Specialist is responsible for maintaining and managing regulatory compliance documentation using the corporate Quality Management System. This individual serves as the primary technical resou ...


  • Mobile Physician Services Sarasota, FL, United States Part time

    Mobile Physician Services is an EEO employer - M/F/Vets/Disabled · Are you passionate about expanding your psychiatric career and helping patients live their healthiest life while aging in place in the comfort of their own homes? Mobile Physician Services is seeking a part-time ...


  • Informa Global Support Sarasota, United States

    Job Description · Job DescriptionCompany Description · Informa is a leading international events, intelligence and scholarly research group. · We're the specialist's specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, ...


  • Boar's Head Brand/Frank Brunckhorst Co., LLC Sarasota, United States

    Hiring Company: · Delicatessen Services Co., LLC · Overview:The Regulatory Compliance Specialist is responsible for maintaining and managing regulatory compliance documentation using the corporate Quality Management System. This individual serves as the primary technical resourc ...


  • Jewish Family and Children's Service of the Suncoast Sarasota, United States

    Job Description · Job DescriptionThe Diversion and Housing Specialist is a key team member whose primary responsibilities include providing Diversion and Rapid Resolution services to veterans and families facing a housing crisis and/or potential housing crisis in order to stabili ...


  • Opal Autism Centers Sarasota, United States

    Job Description · Job DescriptionOpal Autism Center's mission is to help children succeed. We're a different kind of therapy provider. We partner with our families. We prioritize our caregivers. We're interested in expanding access to services for all families and we use technolo ...

  • PhysMed Sarasota

    Admin Positions

    3 weeks ago


    PhysMed Sarasota Sarasota, United States

    Job Description · Job DescriptionPhysMED is seeking highly organized and detail-oriented individuals to join our team We currently have the following openings: · Bilingual New Patient Scheduler · Billing Specialist · Case Management · See below for the job descriptions for each p ...