Jobs
>
Administrative Assistant
>
Salt Lake City

    Administrative Assistant - Salt Lake County, United States - Utah Department of Human Services

    Utah Department of Human Services
    Utah Department of Human Services Salt Lake County, United States

    1 week ago

    Default job background
    Full time
    Description

    Job Description

    This recruitment is running concurrently at Return Utah Opportunities, click here for more information if interested and eligible for the Return Utah Program.

    Job Title : Administrative Assistant
    Status : Full-time, 40 hours per week
    Starting offers : $19-21
    UServeUtah is seeking an Administrative Assistant to coordinate specialized agency office functions or activities and to provide administrative support to management and staff. In this position, the candidate must perform a wide variety of administrative support duties ranging from general financial and clerical support to complex administrative coordination.

    Example of Duties

  • Assist the Director with a variety of administrative duties such as travel preparation and reimbursement and ordering supplies
  • Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers
  • Receives main line incoming calls, email, and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to appropriate individual
  • Coordinates and/or acts as a liaison with other agencies, organizations, suppliers, etc.
  • Schedules meetings and prepares materials, takes minutes; maintains office calendar
  • Sorts and distributes incoming and outgoing U.S. and interoffice mail
  • Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
  • Writes or drafts correspondence, reports, documents and/or other written materials
  • Maintains internal records, contracts, reports; travel and fiscal payment processing
  • Maintains adequate inventory and organization of office, printer, and copy machine supplies
  • Assists with event registration; schedules event meeting space and manages event logistics, assists staff in preparing all collateral materials, seek donations for specific events; involved in location, food, transportation, and presentation arrangements
  • Performs other duties as assigned
    • Qualifications, Skills & Abilities
  • This is a professional position requiring knowledge and experience in the areas of administrative support, office management, event coordination, and the ability to work in a team environment. A minimum of two years' experience in an administrative position.
  • Knowledge of principles, practices and procedures of an office environment
  • Intermediate to advanced skills in Microsoft Office Products such as Word, Excel and PowerPoint
  • Skill and ability to use other computer software programs such Google products
  • Ability to self-direct, take initiative, plan, organize and prioritize time and workload to accomplish tasks and meet deadlines
  • Excellent written and oral communication skills
  • Strong organizational skills; detail-oriented; skill and ability to establish, organize and/or maintain files; find, gather and collect information or data
  • Ability to deal with people in a manner which shows sensitivity, tact, and professionalism
    • Work Location
    This position may be eligible for a hybrid in-office and telework schedule after an initial training period or several weeks of in-office training during the onboarding period . Our office is located 3760 S. Highland Dr., Millcreek, UT A position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason. Note: Under Administrative Rule R13-4 all work must be performed within the State of Utah. As such employees should either reside in Utah or be in the process of relocating to within 30 days of their start date.

    Why You Should Join Our Team
    The Utah Department of Cultural & Community Engagement isn't just another state agency. The programs we manage and the services we provide are the heart and soul of Utah. By working with volunteer organizations, libraries, local arts agencies, historical societies, museums, and other state and federal agencies, as well as the state's many indigenous and multicultural groups, the professionals in our department improve the lives of individuals and communities throughout Utah.

    The department provides a fast paced, collaborative, and energetic work environment that supports employees in balancing work and home life. We actively encourage flexible work schedules and telecommuting options where it makes sense, as well as participation in exercise and mass transit programs.

    As a benefited employee of the Department of Cultural & Community Engagement, you will receive great health and retirement benefits. Clickhere to view a summary of the benefits we offer.

    The Agency
    As the state's central coordinating body for service and volunteerism, UServeUtah is responsible for developing, implementing, and sustaining a vision and culture of national service and community engagement within the state. We do this by building and cultivating capacity for effective national service and community engagement, promoting and inspiring national service and community engagement, and recognizing outstanding impacts made through service. For more information, click here.

    Supplemental Information

  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
  • University of Utah

    Administrative Assistant

    2 weeks ago

    University of Utah San Francisco, United States Permanent

    · Administrative Assistant · Job Summary · Provide administrative support for research management and personnel. · Responsibilities · 1. Provides administrative support to research management and personnel by coordinating meetings, travel organization and r ...

  • Utah State University

    Administrative Assistant

    3 weeks ago

    Utah State University Salt Lake County, United States Benefited Full time

    Overview · The Office of the Provost and Chief Academic Officer is looking for an experienced administrative professional to join our team as an Administrative Assistant in a dynamic, collaborative office environment. As an administrative assistant, you will utilize your excepti ...

  • Institutional Property Advisors (IPA)

    Administrative Assistant

    4 weeks ago

    Institutional Property Advisors (IPA) Salt Lake City, United States

    Job Title: Administrative Assistant · Location: Salt Lake City, UT · Job Type: On-Site / Hybrid · Marcus & Millichap's Institutional Property Advisors (IPA) seeks a self-motivated team-oriented Administrative Assistant to join our staff in our Salt Lake office. The Administrative ...

  • Squire & Company PC-

    Administrative Assistant

    2 weeks ago

    Squire & Company PC- Salt Lake City, United States

    Job Description · Job DescriptionAbout Squire · Are you passionate about driving excellence and embracing innovation? Join our team where your dedication is not only valued but celebrated. Take the opportunity to contribute to a firm that recognizes and rewards your hard work. Ap ...

  • Restaurant Depot

    Administrative Assistant

    1 week ago

    Restaurant Depot Salt Lake City, United States

    Restaurant Depot S 700 W [Office Assistant / Receptionist] As an Administrative Assistant at Restaurant Depot, you'll: Be responsible for processing new hires and administering in-house drug tests (where permitted by law; Verify accuracy of Social Security Information for payroll ...

  • Prince Perelson

    Administrative Assistant

    2 weeks ago

    Prince Perelson Salt Lake City, UT, United States

    Administrative Assistant · Salt Lake City, UT · $23.00 hr. to $25.00 hr. · Monday- Friday 8:30 am to 5:00 pm As a leading financial advisory firm renowned for our personalized approach to wealth management, we are dedicated to understanding each client's unique financial goals ...

  • Murdock Auto Team

    Administrative Assistant

    2 weeks ago

    Murdock Auto Team Salt Lake City, United States

    Job Description · Job DescriptionMurdock Hyundai in Murray is seeking an Administrative Assistant to complete tasks assigned by the sales team. Hours working 8:30-4:30 with Wednesdays and Saturdays off, have the opportunity to work with Top Sales Consultants and Sales Managers in ...

  • SCALLEY READING BATES HANSEN &

    Administrative Assistance

    1 week ago

    SCALLEY READING BATES HANSEN & Salt Lake City, United States

    Job Description · Job DescriptionDowntown law firm seeks administrative assistant. Must be detail-oriented, and have strong communication and written skills. Prior legal experience is preferred, but not required. Salary based on experience. · ...

  • University of Utah

    Administrative Assistant

    4 weeks ago

    University of Utah Salt Lake City, United States

    Overview · As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University ...

  • Force Building Services

    Administrative Assistant

    1 week ago

    Force Building Services Salt Lake City, United States

    Job Description · Job DescriptionDescription:Position Title: Administrative Assistant · Department: Special Projects · Reports To: Special Projects Manager · Status: Seasonal - Contract · Company Overview: · Force Building Services is a leading provider of construction and mai ...

  • University of Utah Health

    Administrative Assistant

    4 weeks ago

    University of Utah Health Salt Lake City, United States

    **Overview** · _As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. Unive ...

  • SIXPAC

    Administrative Assistant

    2 days ago

    SIXPAC Salt Lake City, United States

    Job Description · Job DescriptionJob Description: · Administrative coordinator provides support to a company's employees, supervises the staff, and helps manage the office. The administrative coordinator acts as a link connecting departments, vendors, and staff members. Looking f ...

  • Bridge Financial Funding, LLC

    Administrative Assistant

    1 week ago

    Bridge Financial Funding, LLC Salt Lake City, United States

    Job Description · Job DescriptionWe are seeking a Manager to join our small team We provide advances to heirs in estates who are waiting for their inheritance funds to distribute. If you are smart, eager and hard working, you will have a chance to advance quickly in this young co ...

  • Utah Federal Public Defender

    Assistant Computer Systems Administrator

    1 day ago

    Utah Federal Public Defender Salt Lake City, United States

    Main content Job Details for Assistant Computer Systems Administrator (ACSA) · Court Name/Organization: Utah Federal Public Defender Overview of the Position: The Federal Public Defender for the District of Utah has an opening for a full-time Assistant Computer Systems Admini ...

  • Prince Perelson

    Administrative Assistant/Office

    2 weeks ago

    Prince Perelson Salt Lake City, UT, United States

    Administrative Assistant · Monday- Friday 8:30 am to 5:00 pm · As a leading financial advisory firm renowned for our personalized approach to wealth management, we are dedicated to understanding each client's unique financial goals and aspirations. We provide tailored solutions ...

  • Liquid Lumens, LLC

    Bookkeeper/ Administrative Assistant

    4 days ago

    Liquid Lumens, LLC Salt Lake City, United States

    Job Description · Job DescriptionWe are looking for a skilled and dedicated Bookkeeper/Administrative Assistant to join our dynamic team. We pride ourselves on our commitment to integrity, innovation, and excellence in delivering high-quality products and services. The ideal cand ...

  • bioMérieux SA

    Executive Administrative Assistant

    2 weeks ago

    bioMérieux SA Salt Lake City, United States

    The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and coll ...

  • Squire & Company PC-

    Assistant Firm Administrator

    6 days ago

    Squire & Company PC- Salt Lake City, United States

    Job Description · Job DescriptionAbout Squire · Are you passionate about driving excellence and embracing innovation? Join our team where your dedication is not only valued but celebrated. Take the opportunity to contribute to a firm that recognizes and rewards your hard work. Ap ...

  • Squire & Company PC-

    Tax Administrative Assistant

    3 weeks ago

    Squire & Company PC- Salt Lake City, United States

    Job Description · Job DescriptionAbout Squire: · Are you passionate about driving excellence and embracing innovation? Join our team where your dedication is not only valued but celebrated. Take the opportunity to contribute to a firm that recognizes and rewards your hard work. A ...

  • BBSI Salt Lake

    Administrative Assistant Sales

    2 weeks ago

    BBSI Salt Lake Salt Lake City, United States

    Job Description · Job DescriptionAdministrative Assistant, Sales · We're looking for an entry level administrative assistant to join and support our sales team in providing exceptional customer service As a growing, start-up, solar, company the ideal candidate would thrive in a f ...