community program specialist ii-iii - Long Beach, United States - City of Long Beach

Description

COMMUNITY PROGRAM SPECIALIST II-III (PROGRAM ANALYST)

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COMMUNITY PROGRAM SPECIALIST II-III (PROGRAM ANALYST)

Salary

$ $47.42 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

HE24-061

Department

Health & Human Services - (UC)

Opening Date

04/11/2024

Closing Date

4/25/2024 11:59 PM Pacific

• Description
• Benefits
• Questions

DESCRIPTION

The City of Long Beach, Department of Health and Human Services has an immediate opening for (1) full-time, unclassified, at will Program Analyst (Community Program Specialist II-III) position.

Reporting to an Administrative Analyst III, the program analyst will provide oversight in the development, implementation, and administration of funded grants and programs.

This position is funded through the Long Beach Recovery Act and is limited term in nature (one-time funding).

This position is located at the Main Health facility, 2525 Grand Avenue, Long Beach, CA 90815 and may allow for a hybrid work schedule.

EXAMPLES OF DUTIES

• Ensures grants and programs are in compliance with regulations, including monitoring and interpreting of government regulations to ensure compliance for all grant-funded programs;
• Generates reports, applications, documents, subcontract agreements, and other administrative materials for grants;
• Reviews data and performance management to ensure grant compliance and deliverables;
• Performs financial responsibilities that includes utilization of financial systems, prepare, track and monitor grants and subcontractors budgets and expenditures, create purchase orders, review and process invoices, prepare budget amendments and other financial duties related to the grants and programs,
• Interfaces with funders and subcontractors to ensure compliance and maximization of grant funding;
• Develops and provides oversight for Requests for Proposals (RFPs) and contracting for grants, vendors, subcontractors, and other agencies, as needed;
• Uses reported data to evaluate participant involvement in grant programs;
• Researches, develops, reviews, implements and updates policies and operating procedures,
• Creates and updates forms and provide trainings;
• Manages, updates, and maintains documents;
• Assists with grant writing;
• Attends and represents the Division at Long Beach Recovery Act team meetings and provides updates on projects;
• Leads efforts and reports assigned by City leadership and assists with special projects; and;
• Performs other duties as assigned.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS
Graduation from an accredited college or university with a bachelors degree in Public Health, Public Administration, Business Administration or a closely related field (Proof required at time of application*) AND

Two (2) years full-time professional experience leading or coordinating public health programs and grant management.

A Masters Degree in Public Health, Public Policy, Public Administration, or a closely related field

from an accredited college or university may be substituted for up to one (1) year of the required professional experience(Proof of education required).

Valid motor vehicle operator license.

Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.

May be required to work extended hours including evenings and weekends to support community events.

*Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing. Any documents submitted must contain either the applicant's name or other identifying characteristics on the document. Proof of education for academic degrees should indicate the type of degree and date of degree conferral. Candidates who possess degrees or units from outside the United States must attach proof of educational equivalency at the time of filing.


DESIRABLE QUALIFICATIONS
Finance/accounting experience.

Experience auditing grant funded programs.

Experience with the administration of social service and/or public health programs.

Exceptional customer service and interpersonal skills.


SUCCESSFUL CANDIDATE WILL DEMONSTRATE
Ability to communicate effectively, both verbally and in writing, at all levels of the organization;

Strong analytical skills and attention to detail;

Ability to handle sensitive information and maintain confidentiality;

Superior project management skills

including planning, analysis, decision making, problem solving, and ability and willingness to multi-task;

Ability to see possibilities in a collective impact framework;

Ability to source research and source new funding opportunities;

Organized, patient, diplomatic, and confident demeanor in working with staff;

Ability to problem solve and work independently;

Proficiency with computers, including internet, email, and office productivity software (i.e. Microsoft Office).


SELECTION PROCEDURE
This recruitment will close at11:59 PM Pacific Time on April 25, 2024.

To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format.

Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce.

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are.

Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers.

To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.

We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to theCalifornia Fair Chance Act.

You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.

If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report.

Find out more about the Fair Chance Act by visiting

The City of Long Beach intends to provide reasonable accommodations in accordance with theAmericans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

This information is available in an alternative format by request at the agency contact on the bulletin.

If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.

For technical support with your application, please contact

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.

As a permanent employee, you are eligible to receive fringe benefits that include:

Medical and Dental Insurance

Life Insurance

Retirement Plan (P.E.R.S.)

Paid Vacation, Personal Holidays and Sick Leave

Deferred Compensation

Credit Union Membership

Free Bus Transportation (Long Beach Transit)

Flexible Spending Accounts

Free Employee Parking

Paid Parental Leave

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01


INSTRUCTIONS:

The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position.

Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

Yes

No

02


MINIMUM REQUIREMENTS:

Have you graduated from an accredited college or university with a Bachelor's Degree in Public Health, Public Administration, Business Administration or a closely related field? Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.

Yes. I have a Bachelor's Degree in Public Health, Public Administration, Business Administration or a closely related field from an accredited college or university, and I understand that if qualifying with a degree, I need to attach proof of degree at time of application submission.

No, I do not possess a bachelor's degree but I have at least four (4) years of related professional experience to substitute the educational requirement.

No, I do not possess a bachelor's degree AND I do not have the additional years of related professional experience to substitute the educational requirement.

03

Please select the total amount of experience coordinating public health programs and grant management:

5 or more years of experience

4 years of experience

3 years of experience

2 years of experience

1 year of experience

Less than 1 year of experience

04

In 200 words or less, please describe your experience coordinating public health programs and grant management:

05

Do you have a valid motor vehicle operator license?

Yes

No

06

I understand that the candidate selected for this position will be required to provide the Department with a copy of their DMV K4 Driver License Information Report during the onboarding process if they are a California resident.

Yes

No

07

Are you willing to work overtime, weekends and evenings?

Yes

No

08


DESIREABLE REQUIREMENTS:
Please select the total amount of finance and accounting experience you have, if applicable:

5 or more years of experience

4 years of experience

3 years of experience

2 years of experience

1 year of experience

Less than 1 year of experience

09

In 200 words or less, please describe your finance and accounting experience, if applicable:

10

Please select any area of work experience:

Project Management

Contract Management

Grants Administration

Accounting/Finance

Administration of Social Services Programs

Other

None

11


LBRA FUNDING NOTICE:
I understand that this position is funded with Recovery Act funds and is limited term in nature.

Yes

No

12

Applicants who do not meet the minimum requirements to file, including submission of all required attachments, will not be considered.

The application process for this position requires that you attach:
(1) a cover letter, (2) a resume and (3) proof of education (if qualifying with degree). Did you attach all of the required attachments?

Yes

No

13


REQUIRED ATTACHMENTS NOTICE:

I understand that required documents, such as resumes, cover letters, degrees, or transcripts, must be uploaded to my online application in PDF format at the time of filing.

I also understand that any proofs submitted must contain either my name or other identifying characteristics on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

Yes

No

14


CERTIFICATION STATEMENT:

I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge.

I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application.

I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

Required Question

Agency

City of Long Beach

Department

Health & Human Services - (UC)

Address

2525 Grand Avenue

Long Beach, California, 90815

Phone

Website

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